Project Information

Bid Title

(02)GENE SEQUENCING EQUIPEMENTS

Issuing Agency

FHI 360

Location

District of Columbia

Published Date

Dec 19, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

FY26-003 STRIDES_MG_112025_RFQ_02

Original Source

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Project Description

(02)GENE SEQUENCING EQUIPEMENTS
RFQ No.: FY26-003 STRIDES_MG_112025_RFQ_02

Issue date: 1 Dec, 2025
Closing date: 23 Jan, 2026

Solicitation file(s):
REQUEST FOR QUOTATION (RFQ )_gene sequencing equipment (003) 30 Nov 25_VF.pdf (319 KB)

Modification file(s):
Mod 1 RFQ_gene sequencing equipment (003) 30 Nov 25 Mod 01.pdf (347 KB)

Attachment Preview

REQUEST FOR QUOTATION

Solicitation Title:

Solicitation Number:

Submit Questions and Quote:

Date of Issue of RFQ:

Date Questions from Supplier Due:

Date Answers due from FHI 360:

Date Proposal Due:

Approximate Timeframe an Agreement

Issued to Successful Suppliers:

(02)GENE SEQUENCING EQUIPEMENTS

FY26-003 STRIDES_MG_112025

madagascar.procurement@fhi360.org

Monday,01 December 2025

Friday, 05 December 2025

Friday, 12 December 2025

Friday, 19 December 2025 by 5pm UTC+3

early January 2026

Method of Submittal:

Respond via e-mail with attached document in MS Word / pdf format. Pricing should be provided

in Excel format unless otherwise specified.

Quote Validity:

The Supplier agrees to hold the prices in its offer firm for 90 days from the date specified for the

receipt of offers unless another time is specified in the addendum of the RFQ.

1. Background

The Medical Analysis Laboratory of Madagascar (LA2M) is a national reference laboratory for genomic

surveillance in Madagascar. Currently, the LA2M has a single-module sequencer, which limits

throughput, speed of sample processing and responsiveness in the event of an epidemiological alert.

As part of the STRIDES project, implemented by FHI 360, it is necessary to strengthen the operational

capacity of the laboratory through the acquisition of a modular genetic sequencer with 5 modules,

allowing simultaneous processing of several samples and a considerable time saving in public health

interventions.

2. Mission Objective

Supply, installation and commissioning of a 05-modules genetic sequencing system, with accessories,

consumables, software, training, and maintenance contract, for the LA2M in Antananarivo.

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3. Expected results

• Modular sequencer (05 modules) installed and operational

• Staff trained in first-level operation and maintenance

• Basic supplies provided for at least 12 months

• Technical support and maintenance provided for at least 2 years

4. Technical specifications

Quantity : 02 GENE SEQUENCING EQUIPEMENTS

Function / Module

Type of sequencing technology

Modularity / number of modules

Throughput/Capacity

Read length

Run/Execution Time

Multiplexing / barcoding

Onboard Sample Preparation / Amplification

Automation

Fluidics / Reduction of cross-contamination

On-board quality control capability

Data Processing / Embedded Bioinformatics

Interface / Software

Maintenance & Support

Consumables

Security & Compliance

Interoperability

Traceability / auditability

Minimum Feature Requirements

Illumina SBS (or equivalent technology, e.g. DNBSEQ, Ion S5,

Oxford Nanopore)

5 interchangeable sequencing modules (fluxcells, reagents,

expansion modules)

~ 20 to 200 million plays/run (or 5–50 Gbp depending on

read length)

Paired-end 2×150 to 2×300 bp (or > 250 bp read capacity)

≤ 48 hours (ideally < 24 hours for short runs)

≥ support 96 to 384 samples per run

integrated bridge amplification or on-board cluster

amplification module

Autosampler, Automatic Stream Loading System, Automated

Purging/Cleaning System

washable circuits, valves, closed flow paths, bleedable washes

library QC system (quality, quantification), clusters checking,

index balancing

embedded computer + BCL → FASTQ + QC pipeline + basic

alignment / minimal variant calling

User-friendly graphical user interface, API/data export

compatibility, remote management

Initial warranty (2–5 years), on-site support options, spare

parts availability, local training

Reagent kits, fluxcells, consumables (tubes, headers, buffers),

calibrators, cleaning consumables

CE compliance, ISO, safety marking, complete documentation

(manual, qualification, validation)

Compatibility with local bioinformatics pipelines (standard

FASTQ, BAM, VCF export)

Operations log, logs, reagent batch numbers, full traceability

5. Expected deliverables

• Sequencer installed, configured and tested

• Installation report, IQ/OQ validation

• User Training Report

• Warranty contract and after-sales service

• Inventory of Supplies Delivered

• User Guide and Technical Documentation

• Installation and commissioning: 30 days maximum after the contract is signed.

• Full functional Test

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8. Logistical conditions

• DAP Antananarivo, LA2M Androhibe Delivery – Madagascar

• New device, under manufacturer's warranty

• Supply of all necessary accessories

• Coverage of transport costs to LA2M (freight, handling, storage at the port, etc.): by the service

provider

OTHER QUALIFICATIONS FOR THE VENDOR

• Vendor must have valid tax clearance certificate.

• Vendor must have valid operation license.

• Vendor must have valid certificate of incorporation.

RESPONSE TO REQUEST FOR QUOTATION

Submission Guidelines

Quotations should contain detailed product specifications including but not limited to:

• Technical specifications

• Price (USD) or (MGA)

• Delivery lead time

• Item availability

• Warranty

•Installation information

•User training

•Maintenance training for the user

•Provide proof of country registration, incorporation and tax clearance with proposal response.

RESPONSE DEADLINE & FORMAT

• Responses to this RFQ should be submitted by email

to: madagascar.procurement@fhi360.org

• Responses must be received not later than 19 December 2025 5:00 PM East Africa Time,

UTC+3

Quotes received after this date and time may not be accepted and shall be considered non-

responsive. FHI 360 will acknowledge receipt of your quotation by return email.

EVALUATION

Evaluation will be based on technical specifications, price, availability of items, delivery lead

time, warranty, installation information, user training and maintenance training for the user

CONTRACT MECHANISM

STRIDES Project expects to award a fixed-price purchase order to the responsive vendor

whose quote best meets the evaluation criteria described herein.

FHI 360 Disclaimers

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• FHI 360 may cancel the solicitation and not award

• FHI 360 may reject any or all responses received

• Issuance of the solicitation does not constitute an award commitment by FHI 360

• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation

instructions

• FHI 360 will not compensate any offeror for responding to solicitation

• FHI 360 reserves the right to issue award based on initial evaluation of offers without further

discussion

• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards

based on the solicitation activities

• FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to

award determination to promote competition

• FHI 360’s supplier terms and conditions can be found here while our consultant terms and

conditions can be found here

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Commodity Codes

• NAICS 541380Testing Laboratories

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