Project Information

Bid Title

PARKS MOWING SERVICES

Issuing Agency

White Settlement city

Location

Texas

Published Date

Feb 6, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-001

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 2026-001
Bid Title:	PARKS MOWING SERVICES
Category:	RFP
Status:	Open

Description: The City of White Settlement (hereinafter called “City”) is requesting proposals from qualified Respondents to provide Mowing Services. Interested Respondents should visit the City’s website at www.wstx.us or www.publicpurchase.com to obtain the Request for Proposal (RFP) package. Packages may also be picked up at the following location: Amy Arnold, City Secretary City of White Settlement City Hall 214 Meadow Park Drive White Settlement, TX 76108 Sealed physical submittals (“Proposals”) must include one (1) original and three (3) copies. Proposals must be received by the City Secretary no later than 10:00 am on Tuesday, February 24, 2026, at 214 Meadow Park Drive, White Settlement, Texas 76108 and be clearly marked on the outside, “RFP 2026-001 Parks Mowing Services”. Electronic submittals may be made through the Public Purchase website: www.publicpurchase.com and must be uploaded no later than 10:00 am on Tuesday, February 24, 2026. Late submittals will not be accepted. Proposals for 2026-001 Parks Mowing Services will be publicly opened at 10:00 am Tuesday February 24,2026. The City reserves the right to accept or reject any and/or all Proposals or parts of Proposals, to workshop or negotiate any and all Proposals, to waive irregularities, and to request re-proposals on the required materials or services. A contract may be awarded to one (1) or multiple Respondents at the sole discretion of the City. Publication Date/Time: 2/6/2026 11:00 AM Closing Date/Time: 2/24/2026 10:00 AM Related Documents: FINAL_MOWING 2026-001

Attachment Preview

REQUEST FOR PROPOSALS

#2026-001

PARKS MOWING SERVICES

OPEN DATE: 02/06/2026

CLOSE DATE: 02/24/2026

The City of White Settlement (hereinafter called “City”) is requesting proposals from qualified Respondents to

provide Mowing Services. Interested Respondents should visit the City’s website at www.wstx.us or

www.publicpurchase.com to obtain the Request for Proposal (RFP) package. Packages may also be

picked up at the following location:

Amy Arnold, City Secretary

City of White Settlement City Hall

214 Meadow Park Drive

White Settlement, TX 76108

Sealed physical submittals (“Proposals”) must include one (1) original and three (3) copies. Proposals must

be received by the City Secretary no later than 10:00 am on Tuesday, February 24, 2026, at 214 Meadow

Park Drive, White Settlement, Texas 76108 and be clearly marked on the outside, “RFP 2026-001 Parks

Mowing Services”. Electronic submittals may be made through the Public Purchase website:

www.publicpurchase.com and must be uploaded no later than 10:00 am on Tuesday, February 24, 2026.

Late submittals will not be accepted. Proposals for 2026-001 Parks Mowing Services will be publicly

opened at 10:00 am Tuesday February 24,2026.

The City reserves the right to accept or reject any and/or all Proposals or parts of Proposals, to workshop

or negotiate any and all Proposals, to waive irregularities, and to request re-proposals on the required

materials or services.

A contract may be awarded to one (1) or multiple Respondents at the sole discretion of the City.

1

City of White Settlement

RFP #2026-001

PARKS MOWING SERVICES

Background

The City of White Settlement (City) population is over 18,000 within its 5-square miles, located west of

downtown Fort Worth with its boundaries being bordered by the Naval Air Station Joint Reserve Base to

the East, Loop 820W to the West, Interstate 30 to the South, and Lake Worth to the North.

Scope of Services (summary)

The services covered by this RFP consist of the mowing of turf areas around buildings, facilities, ball fields,

and leisure recreational areas in four (4) park sites: Central Park, Veterans Park, Saddle Hills Park, and

Splash Dayz Water Park. The approximate acreage to be serviced is 190 acres. The contract is for a period

of one-year (12 months) with the option of up to four (4) one-year renewals.

Award of Contract and Disputes

An award of a contract to provide the goods or services specified herein will be made using competitive sealed

proposals, in accordance with Chapter 252 of the Texas Local Government Code and the City’s purchasing

policy. The City will evaluate all proposals to determine which Respondents are reasonably qualified for the

award of the contract and provide the best value to the City, applying the anticipated evaluation factors and

emphasis to be placed on each factor as identified in the RFP.

The City reserves the right to accept or reject any and/or all proposals or parts of proposals; waive any

informality, irregularities, or technicalities; re-advertise for proposals; or take any other actions that may be

deemed to be in the best interests of the City. The City also reserves the right to award the contract(s) on a

split order basis, group by group, or item by item, or such combination as will best serve the interests of

the City. The City also reserves the right to waive minor variations to the specifications (interpretation of

such to be made by the applicable department personnel). Final determination and award of contract(s)

shall be made by the City Council. In addition, each Respondent agrees to waive any claim it has or may have

against the City and the respective employees, arising out of or in connection with the administration,

evaluation, or recommendation of any Proposal.

Unauthorized Communication

After release of this RFP, Respondents’ contact regarding this RFP with members of the RFP evaluation,

interview or selection panels, employees of the City or officials of the City other than the Purchasing

Department, or as otherwise indicated is prohibited and may result in disqualification from this procurement

process. No officer, employee, agent, or representative of the Respondent shall have any contact or

discussion, verbal or written, with any members of the City Council; members of the RFP evaluation,

interview, or selection panels; City staff or City’s Contractors; or directly or indirectly through others, seek to

influence any City Council member, City staff, or City’s contractors regarding any matters pertaining to this

solicitation, except as herein provided. If a representative of any Respondent violates the foregoing

prohibition by contacting any of the above listed parties with whom contact is not authorized, such contact may

result in the Respondent being disqualified from the procurement process. Any oral communications are

considered unofficial and non-binding with regard to this RFP.

2

Pre-Proposal Meeting

A pre-proposal meeting will be held at 2:00 PM on Wednesday, February 18, 2026, at 214 Meadow Park Drive,

White Settlement, TX 76108 in the City Council chamber. The purpose of the meeting will be to review the

proposal documents, answer questions and concerns, and conduct a tour of the park sites discussed in

the proposal. Prospective Respondents are strongly encouraged to attend. Questions and answers that

materially affect the substance of the RFP will be published in an addendum on the RFP page on the City

and Public Purchase websites.

Request for Clarification and/or Modifications

The Request for Proposal documents (which will ultimately form the Contract) can only be modified via

an addendum. The deadline to submit requests for clarifications and/or questions is 12:00 PM (noon)

Friday, February 20, 2026. Questions must be sent via email to Ricky Watson, purchasing coordinator, at

rwatson@wstx.us. Questions must clearly identify the RFP Number and Title (2026-001, Parks Mowing

Services). The City of White Settlement assumes no responsibility for delayed or lost responses.

If the City, in its sole discretion, determines that a clarification is required, such clarification shall be issued in

writing and posted to the City’s Purchasing Department website, www.wstx.us as an addendum. It is the

responsibility of the Respondent to obtain and review all addenda from the website. Interpretations,

corrections, or changes to the RFP made in any other manner other than writing are not binding upon the

City, and Respondents shall not rely upon such interpretations, corrections, or changes. Oral explanations

or instructions given before the award of the Contract are not binding.

Any interpretations, corrections, or changes to this RFP will be made by an addendum. Sole issuing

authority of addenda shall be vested in the City’s Purchasing Department.

Notification of Errors or Omissions

Respondent shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they

may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or

misrepresentation that result from the solicitations that are inadvertently incomplete, ambiguous,

inconsistent, or obviously erroneous.

Acknowledgment of Addenda to Request for Proposals

If this RFP is amended, then all terms and conditions that are not modified remain unchanged. Respondent

shall acknowledge receipt of any addenda to this RFP by returning each addendum signed by the

Respondent with the Proposal. The City must receive the acknowledgment by the time and at the place

specified for receipt of Proposals.

3

Scope of Services(detailed)

General Definitions

Chemical Trimming: Shall refer to the use of herbicides as an alternate to the physical removal or cutting

of plant material. The successful Respondent may use post-emergent herbicides to retard weed growth

in expansion joints, any other cracks, curbs, sidewalks, driveways, or other concrete or brick paver surfaces

within the project area. However, the growth of plant material while waiting for chemical trimming to be

effective and/or as edging substitute is unacceptable.

Edging: Shall refer to the physical removal (without the use of chemicals) of all plant material that

encroaches over or onto sidewalks (both sides), curbs, steps, driveways, and pavements. Edge cut shall be

a minimum vertical depth of one (1) inch. The edging groove shall not exceed two (2) inches in width.

Inclement Weather: Shall mean icy, wet, or rainy weather when the condition of the soil is such that

rutting of the property will not allow cutting of grass to be accomplished satisfactorily. This determination

shall be made at the sole discretion of the City.

Inspector: Shall mean the Community Services Director or his designee, who shall monitor the Contract

performance.

Maintenance Cycle: Shall refer to each time period in the maintenance schedule for the project year. Each

time period is defined by a month in which all prescribed maintenance activities for each area shall be

completed.

Maintenance Schedule: Shall mean the time periods established for the project.

Median: Shall mean the center island of the roadway from curb line to curb line plus all traffic triangles.

This includes curb and gutter joints where the curb meets the roadway and concrete paved areas from

end of the grass to the curb.

Mulch: Shall refer to shredded hardwood mulch materials applied in the flower beds and tree-rings areas

for aesthetics and water conservation purposes.

Right-of-Ways: Shall mean the area extending from the right or left of the center line of the road bed or

paved surface to the nearest property line,; including, but not limited to, curb and gutters, sidewalks,

walkways, drainage ditches, burrow ditches, and any other areas owned, dedicated, used, or reserved for

public use.

Project Area: The project area shall refer to the geographic area(s) of the City designated to receive

specific grounds maintenance services. This area includes turf areas around buildings, facilities, ball field

warm-up areas, leisure recreational areas, and waterpark.

Scalping: Shall refer to any action that results in the mowing of any turf area down to and including the

soil.

4

Trash and Litter: Shall mean any debris within the mowing area including, but not limited to, paper, cans,

bottles, limbs not larger than three inches (3”) in diameter, trash bags, rocks, etc., which is not intended to

be part of the landscape. Removal of the debris includes the sweeping and/or blowing away of grass

clippings from all hard surfaces such as sidewalks, curbs, pavers, and the noses of medians. Grass clippings

may not be blown into the roadways per City ordinance.

Trimming: Shall refer to the cutting or removal of all plant material immediately adjacent to or under

mowing area structures, poles, trees, signs, fences, planting beds, rocks, or other man-made or natural

above ground objects/ structures. Trimming also includes the removal of all plant material from expansion

joints and any other cracks in curbs and gutters, sidewalks, driveways, and any other concrete or brick

paver surfaces within the project area.

Work Orders, Assignments, and Inspection of Work

Mowing Locations

• Central Park, non-ballfield areas only – 8902 George St, White Settlement, TX 76108

• Veterans Park, non-ball field areas – 8901 Clifford St, White Settlement, TX 76108

• Splash Dayz Water Park – 405 N Las Vegas Trail, White Settlement, TX 76108

• Saddle Hills Park – Disc Golf Course – 600 Saddle Rd, White Settlement, TX 76108

• See attached project maps in Appendix D

Scheduled Mowing Frequency/ Cycle

The following schedule is the minimum required mowing frequency expected of the successful

Respondent. The City anticipates a minimum of 39 mowing cycles based on past services needed to fulfill

our standards during average years. Service days will take place as described in the Scheduled Service

Times section.

Month

Jan Feb Mar April May June July Aug Sept Oct Nov Dec Total

Times Serviced

1 2 4 4 5 4 4 4 4 4 2 1 39

5

Commodity Codes

• NAICS 561730Landscaping Services

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