Project Information

Bid Title

Design Services for FY25-26 SB1 Street Rehabilitation Project

Issuing Agency

City of Alhambra

Location

California

Published Date

Oct 27, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP2M25-18

Original Source

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Project Description

Bid Number:	RFP2M25-18
Bid Title:	Design Services for FY25-26 SB1 Street Rehabilitation Project
Category:	Request For Proposals
Status:	Open

Description: The City of Alhambra, Public Works Department is soliciting Proposals from qualified firms to provide professional engineering services for the design of various street segments within the City of Alhambra for the FY 25-26 SB1 Street Rehabilitation Project. Interested and qualified firms shall submit five (5) copies of their Proposals and one (1) pdf file on thumb drive no later than 4:30 PM. December 4, 2025 to: Tadeh Asiun Public Works Department City of Alhambra 111 S First Street Alhambra, CA 91801 NO E-MAIL SUBMITTALS OF FINAL PROPOSALS WILL BE ACCEPTED If you have any questions, please contact Tadeh Asiun via email: For security reasons, you must enable JavaScript to view this E-mail address. (All inquiries and responses to this RFP must be submitted via e-mail no later than 4:30 PM, November 20, 2025.) This RFP and Attachments are posted on City’s web-site under City Bid Notices/RFPs. Please review the requirements of the RFP and submit your proposal by the date specified. Thank You, Tadeh Asiun Public Works Department City of Alhambra Public Works Publication Date/Time: 10/27/2025 12:00 AM Closing Date/Time: 12/4/2025 4:30 PM Related Documents: RFP2M25-18 Design Services for FY25-26 SB1 Street Rehabilitation Project

Attachment Preview

Date: October 27, 2025

Subject: REQUEST FOR PROPOSAL (RFP 2M25-18)

Professional Design and Engineering Services for the FY 25-26

SB1 Street Rehabilitation Project

To interested and qualified firms:

The City of Alhambra, Public Works Department is soliciting Proposals from

qualified firms to provide professional engineering services for the design of

various street segments within the City of Alhambra for the FY 25-26 SB1

Street Rehabilitation Project.

Interested and qualified firms shall submit five (5) copies of their Proposals and

one (1) pdf file on thumb drive no later than 4:30 PM. December 4, 2025 to:

Tadeh Asiun

Public Works Department

City of Alhambra

111 S First Street

Alhambra, CA 91801

NO E-MAIL SUBMITTALS OF FINAL PROPOSALS WILL BE ACCEPTED

If you have any questions, please contact Tadeh Asiun via email:

tasiun@alhambraca.gov

(All inquiries and responses to this RFP must be submitted via e-mail

no later than 4:30 PM, November 20, 2025.)

This RFP and Attachments are posted on City’s web-site under City Bid

Notices/RFPs.

Please review the requirements of the RFP and submit your proposal by the date

specified.

Thank You,

Tadeh Asiun

Public Works Department

City of Alhambra Public Works

REQUEST FOR PROPOSALS

TO PROVIDE PS&E SERVICES

FOR

FY25-26 STREETS REHABILITATION PROJECT

October 21, 2025

To Interested and Qualified Consultants:

With Request for Proposals RFP 2M25-18 (RFP), the City of Alhambra is soliciting

proposals from qualified professional firms to provide the City with professional

engineering services for the design of FY25-26 SB1 Street Rehabilitation Project.

PROPOSAL REQUIREMENTS

Interested parties shall submit 5 copies of their Proposal no later than 4:30 PM,

December 4, 2025 to:

Tadeh Asiun

Public Works Department

City of Alhambra

111 South First Street

Alhambra, CA 91801

All inquiries and responses to this RFP must be submitted via e-mail no later than 4:30

PM, November 20, 2025 to:

Tadeh Asiun; tasiun@alhambraca.gov

Total number of pages of the proposal shall not exceed 25.

Submit your proposal in the format specified below:

Cover Letter:

Emphasize strong points of the project team and the firm’s experience. The cover letter

shall state that the submittal is valid for 120 days and shall contain an acknowledgment

of receipt of all amendments and/or addenda to the RFP.

Table of Contents:

Include contents of proposal.

RFP FOR FY25-26 STREET REHABILITATION PS&E

1

Section 1. Purpose, Scope of Work and Fee:

The selected firm (Consultant) shall be responsible for developing engineering design and

preparation of plans, specifications, and estimates (PS&E) for the pavement rehabilitation

of various local streets (10 street segments) within the City of Alhambra shown in Table 1.

The plans and specifications shall be completed by a registered engineer.

Street Name

ADAM

CHAPEL

GRANADA

LINDA VISTA

MONTEREY

NEW (FRONTAGE ROAD)

PARK

SHORB

SIERRA VISTA

STONEMAN

GARFIELD

VALLEY

VALLEY

GARFIELD

VALLEY

SHORB

GARFIELD

GARFIELD

VALLEY

VALLEY

From

To

SIERRA VISTA

CORTO

SHORB

SIERRA VISTA

SAN MARINO

CITY YARD

ALMANSOR

NEW

LOS HIGOS

PARK

The scope of work generally includes project management/meetings, utility company

notification and confirmation, records research, field review, topographic survey, cost

estimates, preparation of construction plans and specifications, striping plans, bidding and

construction support, and mylars as described below.

Project Management/Meetings

Consultant shall prepare plans in conformance with City Standards, policies, and

procedures. Consultant shall be responsible for maintaining continuous communication

with the City Project Manager and ensure project delivery on schedule and within budget.

Consultant shall be required to attend a kick-off meeting with City staff to review project in

detail, and determine requirements and procedures for design, ongoing review, and

coordination. In consultation with City staff, the Consultant will determine relevant issues

specific to the project, design standards, and funding limits.

Deliverables:

• Project schedule

Utility Notifications

The Consultant shall contact all utility companies within the project limits and request

current utility atlas maps and as-built information. Consultant is required to send current

preliminary notices to utility companies in accordance with the City’s procedures.

Documentation of contacts and responses will be copied to the City. Consultant will prepare

utility notices and deliver them to the City for mailing under City letterhead.

Deliverables:

• Spreadsheet log of notices sent to utility companies and responses received.

Records Research & Field Review

RFP FOR FY25-26 STREET REHABILITATION PS&E

2

The Consultant will obtain available as-built drawings, survey data, and utility contact

information from the City. The research may include traffic signal plans, signing, striping,

municipal improvements such as water and sewer as-built plans and/or atlases. The

Consultant shall verify known underground utilities to avoid conflicts with proposed

improvements.

Deliverables:

• Report potential conflicts between as-builds and existing conditions.

Topographic Survey

Where full depth reconstruction of pavement is recommended, consultant will perform a

design/topographic survey necessary to complete construction plans with cross-sections

and profiles of the proposed street improvements. Consultant will take cross sections at

50-foot intervals, or closer if necessary, where survey is performed; elevations must include

flow line, top of curb, and back of walk in addition to pavement elevations. Topographic

survey may also be necessary where portions of curb & gutter and cross gutter are

proposed to be reconstructed or installed for proper surface drainage.

Deliverables:

• Electronic copy of all field surveys in AutoCAD

Coring Sample and Soil Reporting

Consultant will collect section core samples on each street segment to provide information

on the street’s pavement structure, including but not limited to the thickness and material

type of each layer encountered in the pavement structural section, the presence of any

pavement reinforcing fabric, and moisture content of existing subgrade. Information found

shall be used for pavement analysis and design services to develop pavement

rehabilitation recommendations for each street section, determining potential new

pavement structural designs that might be required, evaluation of alternative treatments,

and construction support.

Cost Estimates

Consultant shall prepare quantity calculations and a detailed engineer’s estimate in

Microsoft Excel spreadsheet format. Consultant shall utilize current City of Alhambra and

other agency cost data to develop construction cost estimates. Cost estimates must also

include the tie out and reset of survey monuments, and the record and filing of corner

records for the monuments.

Deliverables:

• Cost estimates at 60%, 90%, and 100% completion milestones

• Electronic files at every milestone in Excel spreadsheet

Construction Plans & Specifications

The Consultant will submit plans, specifications, and quantity takeoff estimates at levels of

completion of approximately 60%, 90%, and 100%. City will provide review comments at

all design stages. It is expected that 100% plans will be complete and include comments

and input from all stakeholders. One set of record drawing mylars shall be produced after

redline drawings are available upon construction completion.

RFP FOR FY25-26 STREET REHABILITATION PS&E

3

Plans shall conform to City standard plans and be prepared utilizing AutoCAD software. All

plans will be signed by a registered civil or traffic engineer, as appropriate.

The product plan set is expected to include, but not limited to, the following:

• Title Sheet/Typical Sections/General Notes

• Signing and Striping Plans

The City will provide Consultant with its boilerplate specifications and general technical

provisions in the current version of Microsoft Word. Consultant will be responsible for

compiling the project specifications, signed by a Civil Engineer registered in the State of

California, which are complete and ready for bidding purposes. Consultant shall use the

latest edition of the Greenbook (Standard Specifications for Public Works Construction and

subsequent amendments) and the City of Alhambra Standards for this project.

Deliverables:

• Two (2) full size copies of plan submittals at 60%, 90%, and 100% completion

milestones

• One full-size set of record drawing mylars upon construction completion

• Electronic files at every milestone

• One thumb drive containing final signed plans (PDF and AutoCAD format),

specifications and estimate

• Project specifications at 90% and 100% completion milestones

• Electronic files at every milestone

The design phase shall be completed in 90 working days from your proposal being

awarded.

These plans shall include street improvements such as pavement resurfacing and

necessary PCC improvements such as the repair of broken and off-grade sidewalk,

repair of broken and off-grade curb and gutter, repair of broken and off-grade driveway

aprons that impede proper drainage or standard ADA compliance of sidewalk, wheel

chair ramp construction where needed or in some cases where they need updating, and

cross gutter repairs. In addition, the plans and specifications must include the adjusting

of manholes and valves, traffic loops, striping and pavement markers.

The FEE shall be placed in a separate envelope submitted with the proposal.

Section 2. Project Team, Key Personnel and Resumes:

Provide resumes of inspector(s) and Project Manager/Engineer responsible for the

services.

Section 3. References:

Provide 3 public agency references for similar projects.

Section 4. Firm’s Qualifications and Experience:

Provide a summary of firm’s service capabilities, qualifications and experience.

RFP FOR FY25-26 STREET REHABILITATION PS&E

4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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