Project Information

Bid Title

Request for Proposals for Immutable Backup Project

Issuing Agency

Kodiak Island Borough

Location

Alaska

Published Date

Dec 30, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals for Immutable Backup Project
Category:	Information Technology
Status:	Open

Description: The Kodiak Island Borough is seeking proposals from qualified firms to procure, configure and install a Veeam Immutable Backup repository that is compatible with existing Veeam backup systems. Proposals will be received by the Kodiak Island Borough in a sealed envelope via hand delivery, courier, or U.S Mail at the Office of the Manager at 710 Mill Bay Road, Kodiak, Alaska 99615 until 3:00 pm Alaska Time on 01/02/2026.  Proposals will be opened and read at that time.  Proposal documents are available via the link at the bottom of this page. The Kodiak Island Borough will select a qualified firm that meets the requirements for providing complete professional services for the project. The Kodiak Island Borough reserves the right to reject any or all proposals and to waive any informality or technicality in the interest of the Borough. Publication Date/Time: 10/24/2025 12:00 PM Closing Date/Time: 1/16/2026 3:00 PM Submittal Information: Deliver to the Office of the Manager by 3:00 PK Alaska Time 01/02/2026 Addendum Date/Time: 11/26/2025 Contact Person: Fred Berestoff 710 Mill Bay Rd. Kodiak, Alaska 99615 907-486-9336 Related Documents: KIB Immutable Backup Project Request for Proposal KIB Immutable Backup Project ADDENDUM 1 KIB Immutable Backup Project ADDENDUM 2 KIB Immutable Backup Project ADDENDUM 3

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KODIAK ISLAND BOROUGH

REQUEST FOR PROPOSALS

KIB Immutable Backup Project

October 24, 2025

Kodiak Island Borough

710 Mill Bay Road

Kodiak, AK 99615

(907) 486-9341

KIB Immutable Backup

Request for Proposals

Page 1 of 20

REQUEST FOR PROPOSALS

KIB Immutable Backup Project

Proposals will be received until 3:00 pm (local time) on December 5th, 2025, by the Kodiak Island

Borough (Borough) for the KIB Immutable Backup Project.

Request for Proposal documents are available electronically through our website: www.kodiakak.us.

Interested Proposers should complete the online Registration Form when obtaining the Request for

Proposal documents from the borough’s website, or provide the name, email address, and phone number

of the Proposer’s representative to the above-named contact. Registration ensures that all interested

Proposers receive any addenda or other important updates to this Request for Proposals.

Contact information for questions regarding this request for proposals:

Fred Berestoff IT Director

Kodiak Island Borough

710 Mill Bay Road

Kodiak, Alaska 99615

Phone: (907) 486-9336

Fax: (907) 486-9394

Email: itprojects@kodiakak.us

Proposals will be received until the date and time stated above by delivery in a sealed proposal package

in the format requested. Proposals received after the time stated above will not be opened or

considered.

Envelopes must be clearly marked: KIB Immutable Backup Project

The Kodiak Island Borough reserves the right to reject or accept any or all proposals, to waive

irregularities or informalities in the proposals, to cancel the procurement at any time prior to contract

signing, and to give particular attention to the qualifications of the proposer.

Aimee Williams, Borough Manager

October 24, 2025

Publish: Kodiak Daily Mirror, Anchorage Journal of Commerce,

October 24th, October 31st and November 7th, 2025.

KIB Immutable Backup

Request for Proposals

Page 2 of 20

IMPORTANT

REGISTRATION FORM

MANDATORY

In order to receive addenda and any other information which may impact or alter the specifics of this

Request for Proposals, please fill out the contact information below and return to the Kodiak Island

Borough.

ONLY REGISTERED PARTIES WILL RECEIVE NOTIFICATIONS.

Contact Information

Name of Company: _________________________________________________________________

Contact Name: ____________________________________________________________________

Street Address: _____________________________________________________________________

City, State, Zip: ____________________________________________________________________

Phone Number: ____________________________________________________________________

Fax Number: ______________________________________________________________________

Email: ___________________________________________________________________________

Return this form via fax, email, regular mail, or hand delivered to the following location:

Fred Berestoff, IT Director

Information Technology Department

Kodiak Island Borough

710 Mill Bay Road

Kodiak, Alaska 99615

Phone: (907) 486-9336

Fax: (907) 486-9394

Email: fberestoff@kodiakak.us

KIB Immutable Backup

Request for Proposals

Page 3 of 20

INTRODUCTION

The Kodiak Island Borough (Borough) is requesting proposals from qualified contractors for designing

and implementing an immutable disk-based backup system with a minimum capacity of 150 TB of data

retention, along with an air-gapped tape library solution. This project is funded by the FEMA Federal

Cybersecurity Grant Program (SLCGP) and aims to bolster data resilience, mitigate ransomware risks,

and ensure swift disaster recovery.

Registration required. All Proposers must register prior to submitting proposals. Proposals from

unregistered respondents will not be accepted.

A. For questions and clarifications regarding this Request for Proposals, contact Fred Berestoff,

Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615, telephone 907-486-9336 or

email fberestoff@kodiakak.us until the question deadline stated herein. Individual responses will

be provided, and all questions and responses will be released as an addendum.

IMPORTANT DATES

The following timeline shall apply:

Issue Date: October 24, 2025.

Questions Deadline: November 14, 2025

Proposal Deadline: December 5, 2025

Proposal Evaluations: January 16, 2025

Interviews/Negotiations:

Notice of Intent to Award: TBD

Protest Period: TBD

Anticipated Contract Approval: TBD

The Kodiak Island Borough reserves the right to modify or extend this timeline. Please note

that the RFP selection must be approved by the Alaska Grants office in Juneau Alaska.

SCOPE OF WORK

A. Introduction.

The Borough desires to contract with a responsible contractor or firm to implement a disk-based

immutable backup solution capable of retaining a minimum of 150 TB of immutable backups.

Additionally, the project includes adding or upgrading an air-gapped tape library as a “hot spare,”

further enhancing offsite backup resilience. The existing environment includes:

1. Current backup software: Veeam (or equivalent backup application).

2. Offsite Location for housing the backup server and tape library/

3. Existing tape-based backup strategy with an offline, air-gapped approach.

B. Background.

KIB Immutable Backup

Request for Proposals

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The Kodiak Island Borough (Borough) is participating in the Alaska State and Local Cybersecurity

Grant Program (SLCGP) and has been awarded a grant to upgrade the current disk-based backup

which is not immutable and needs to be upgraded to industry standards and to enhance the overall

disaster recovery security for the Kodiak Island Borough.

C. Note on Platform Agnosticism

While the Borough has familiarity with various enterprise security solutions, this solicitation is

vendor neutral. Proposals for any enterprise-grade solution that meets or exceeds the requirements

below are welcome.

D. Scope of the Project

The Borough is seeking a qualified and experienced individual or firm to provide and configure the

following:

1. Disk-based immutable backup system with the referenced capabilities, features and

configuration:

a. Enterprise-grade server (or equivalent appliance) with sufficient storage to maintain

a minimum of 150 TB of immutable backups.

b. Immutable storage or Write-Once Read-Many (WORM) features to protect against

tampering and ransomware.

c. Integration with the Borough’s existing backup application. (e.g. Veeam)

d. Support for incremental backups, data deduplication, and encryption. (at rest and in

transit)

2. Tape library or air-gapped backup with the referenced capabilities, features and

configuration:

a. Tape library solution capable of serving as a “hot spare” enabling on-demand tape

backup and offline storage.

b. Automated tape handling – e.g. barcode readers, inventory management.

c. Integration with the Borough’s backup software utilizing policy-driven tape

rotation.

d. Mechanisms to verify tape data integrity and facilitate disaster recovery testing.

3. Implementation & configuration of the following.

a. Installation of the new disk-based system at the offsite location.

b. Configuration for immutable backups including retention policies and scheduling.

c. Secure network integration ensuring data transfer from production environments.

4. Training & knowledge transfer of the new equipment and configurations

a. Basic training of Borough IT staff to manage backups, data restores and tape

management operations.

b. Documentation of procedures for ongoing maintenance, updates and ensuring data

immutability.

The consultant may propose additional tasks deemed appropriate to complete the project.

E. Time to Complete Project.

KIB Immutable Backup

Request for Proposals

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Commodity Codes

• NAICS 541519Other Computer Related Services

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