Project Information

Bid Title

UNIVERSITY HOUSING AND DINING SERVICES (UHDS) 2026 ELEVATOR MODERNIZATIONS

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Nov 12, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description

Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE-STEP Request for Proposal (RFP) process to retain ONE (1) Contractor for the UHDS 2026 Elevator Modernizations (the “Project”).

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be submitted to bids@oregonstate.edu by the Due Date/Time.

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT- A Mandatory Pre-Proposal Conference/Site-Visit will be held on November 20, 2025, at 1:00 PM PT with attendees meeting outside the entrance to Bloss Hall (2001 SW Western Blvd – Corvallis, OR 97333). Following Bloss Hall the Site-Visit will move on to Hawley and Poling Halls.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the Question Deadline in order to be addressed. The email subject line should contain the Solicitation Number/Name and Firm Name.

Attachments

• RFP 2026-020312 UHDS 2026 Elev Modernizations.pdf

Details

Procurement Type:

Solicitation Number:

Sole Source:

Attachment Preview

REQUEST FOR PROPOSAL (RFP) #2026-020312

UNIVERSITY HOUSING AND DINING SERVICES (UHDS) 2026

ELEVATOR MODERNIZATIONS

ISSUE DATE: November 12, 2025

MANDATORY PRE-PROPOSAL CONF./SITE-VISIT:

November 20, 2025, at 1:00 PM Pacific Time (PT)

starting at Bloss Hall – 2001 SW Western Blvd.)

RFP DUE DATE/TIME:

December 3, 2025, at 2:00 PM Pacific Time (PT) via

electronic submission to bids@oregonstate.edu

QUESTION DEADLINE: November 25, 2025, at 12:00 PM Pacific Time (PT)

PROJECT NUMBER: N/A

CONTRACT ADMINISTRATOR:

Matt Hausman, Construction Contracts Officer

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

APPEALS:

Hanna Emerson, Chief Procurement Officer

Procurement, Contracts &Material Management

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

Email: constructioncontracts@oregonstate.edu

Email: hanna.emerson@oregonstate.edu

It is the Offeror’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for

Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be

considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts) unless otherwise referenced or stated.

1.0 INTRODUCTION

RFP No. 2026-020312 – UHDS 2026 ELEVATOR MODERNIZATIONS

Due Date/Time: 12/3/2025 at 2:00 PM Pacific Time

Page 2 of 16

1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE-STEP

Request for Proposal (RFP) process to retain ONE (1) Contractor for the UHDS 2026 Elevator

Modernizations (the “Project”).

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be

submitted to bids@oregonstate.edu by the Due Date/Time.

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT- A Mandatory Pre-Proposal Conference/Site-

Visit will be held on November 20, 2025, at 1:00 PM PT with attendees meeting outside the entrance

to Bloss Hall (2001 SW Western Blvd – Corvallis, OR 97333). Following Bloss Hall the Site-Visit will

move on to Hawley and Poling Halls.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the

Question Deadline in order to be addressed. The email subject line should contain the Solicitation

Number/Name and Firm Name.

1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional

homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley

Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in

Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of

Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of

the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as

a premier 21st-century research university. OSU is committed to exceptional research, discovery,

innovation and engagement — and to integrating its research and engagement mission with the

delivery of a high-quality, globally relevant and affordable education for the people of Oregon and

beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only

university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of

nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among

the safest, most highly educated and greenest small cities in the nation.

1.3 Location. Bloss Hall – 2001 SW Western Blvd – Corvallis, OR

Hawley Hall - 311 SW Sackett Place – Corvallis, OR

Poling Hall – 360 SW Weatherford Place – Corvallis, OR

1.4 Summary of Work. Oregon State University is seeking qualified contractors to provide labor,

materials, and services for the modernization of THREE (3) traction passenger elevators located at

Bloss Hall, Hawley Hall and Poling Hall. The scope includes removal and disposal of existing elevator

equipment, design and installation of new components and compliance with all applicable codes and

standards.

RFP No. 2026-020312 – UHDS 2026 ELEVATOR MODERNIZATIONS

Due Date/Time: 12/3/2025 at 2:00 PM Pacific Time

Page 3 of 16

On-Site Construction time is limited to the summer months and given the uncertainty about

Contractor’s capacity to complete all 3 modernizations in one summer, OSU is providing flexibility

for the 3 modernizations as provided below:

Bloss Hall - All work must be completed in the summer 2026 window. The Contractor will not be

allowed to begin work on-site until June 15, 2026, with Substantial Completion of all contract work

required by August 26, 2026, and Final Completion by September 25, 2026. Given the need for a

functioning elevator by the beginning of Fall term 2026, Liquidated Damages will be assessed at a

rate of $2,500.00/day for each day past the August 26, 2026, Substantial Completion date.

Hawley Hall & Poling Hall – Work may occur in either summer 2026 or 2027 but must be

completed within that summer. For work in 2026, the Contractor may begin work on-site on June

15, 2026, with Substantial Completion by September 11, 2026, and Final Completion by October

11, 2026. Given the need for a functioning elevator by the beginning of Fall term 2026, Liquidated

Damages will be assessed at a rate of $2,500.00/day for each day past the September 11, 2026,

Substantial Completion date.

For work that will be completed in the summer of 2027, the Contractor will not be allowed to begin

work on-site until June 14, 2027, with Substantial Completion by September 10, 2027, and Final

Completion by October 10, 2027. Given the need for functioning elevators by the beginning of Fall

term 2027, Liquidated Damages will be assessed at a rate of $2,500/day for each day past

September 10, 2027.

For this project, the state of completion when the elevator may be used for its intended purpose as

stated in A.1 of the General Conditions shall mean the completion of a final inspection by the State

of Oregon that designates the elevator as “approved for use”.

1.5 Scope of Services.

1.5.1

System Operating Features

• Capacity & Speed: Retain existing elevator capacity and speed.

• Travel: Retain existing floor-to-floor travel and rise.

• Stops & Openings: Retain existing number of stops and openings.

• Automatic Self-Leveling: Provide automatic self-leveling to bring the elevator car level with

floor landings (+/- ¼”), correcting for over/under travel and belt stretch.

• Group Control: Provide optimized response to hall calls using a modern dispatching system.

1.5.2

Machine Room Equipment

• Controller: Install a new digital closed-loop microprocessor-based elevator control system.

• Drive System: Install a new variable voltage, variable frequency regenerative drive system.

• Gearless Machine: Replace the existing geared machine with a new gearless AC machine.

• Brake: Provide an integral brake for uncontrolled motion protection.

• Seismic Switch: Install a new seismic switch to meet code requirements.

• Digital Positioning System: Provide a digital positioning system for accurate leveling.

RFP No. 2026-020312 – UHDS 2026 ELEVATOR MODERNIZATIONS

Due Date/Time: 12/3/2025 at 2:00 PM Pacific Time

Page 4 of 16

• Machine Room Wiring: Replace all machine room wiring as required.

1.5.3

Elevator Car

• Door Operator: Install new closed-loop door operators for smooth, quiet, and reliable

operation.

• Infrared Door Protection: Install new solid-state infrared passenger protection devices.

• Emergency Car Lighting: Provide new emergency car lighting with battery backup.

• Car Wiring: Replace all car wiring and provide a new car top integration box.

• Suspension Means: Install new suspension means (belts/ropes) as required.

• Load Weighing Device: Provide a load weighing device for dispatching and hall call bypass.

• Firefighter’s Service Cabinet: Install a new Phase II firefighter’s service operation cabinet.

• Car Door Hardware & Rollers: Install new car door hardware and rollers.

• Car Guide Rollers: Install new car roller guides and seismic retainer plates.

• Car Door Finish: Install new brushed stainless-steel car door finish.

• Cab Exhaust Blower: Provide new exhaust blower with sound isolation.

• Toe Guard: Retain or replace as necessary to meet code.

1.5.4

Hoistway Equipment

• Door Interlocks: Install new hoistway door interlocks.

• Traveling Cable: Install all new hoistway traveling cables.

• Hoistway Wiring: Replace all hoistway elevator electrical wiring.

• Seismic Ring & String: Adjust/renew as necessary for code compliance.

• Pit Switches: Install new pit run/stop switches.

• Operating Devices: Provide terminal stopping devices and switches.

• Door Hardware: Install new hanger rollers, door gibs, pickup rollers, and closers.

• Counterweight Assembly: Retain and check for proper counterbalance.

• Counterweight Guide Rollers: Install new counterweight guide rollers and seismic retainer

plates.

• Car & Counterweight Buffers: Retain existing buffers.

• Hoistway Door Panels: Retain existing panels; replace worn gibs.

• Floor Numbers: Paint floor numbers as required.

• Braille: Retain or replace damaged braille.

1.5.5

Fixtures and Aesthetics

• Car Operating Panel: Provide new applied car operating panels with all code-required

features, including:

o Raised markings and Braille

o Car position indicator

RFP No. 2026-020312 – UHDS 2026 ELEVATOR MODERNIZATIONS

Due Date/Time: 12/3/2025 at 2:00 PM Pacific Time

Page 5 of 16

o Door open/close buttons, inspection key-switch, fan key-switch

o Help button/hands-free phone

o Landing passing signal

• Landing Control Stations: Provide new hall button stations at each landing, with illuminated

push buttons and required fire service features.

• ADA Communication Device: Install hands-free emergency phone in each elevator.

• Audible Voice Signal: Provide in-car audible voice announcement system.

1.5.6

Remote Services

• Remote Elevator Monitoring: Provide remote elevator monitoring system (REM) for 24/7

equipment status and diagnostics.

1.5.7

Safety

• Top of Car Safety Handrail: Install top-of-car safety handrail if required.

• Top of Car Inspection Station: Provide new inspection station.

• Pit Access Ladder: Provide or modify pit access ladder to meet code.

• Pit Access Alert: Install pit access alert system.

• Camera installation: Provide COAX cable along the traveling cable from the elevator

controller to the in-cab camera (camera furnished and installed by OSU). Provide ethernet to

COAX converter at both ends of cable. Linovision EOC Converter or approved equal.

1.5.8

General Requirements

• Wiring: All wiring and electrical interconnections must comply with governing codes.

• Engineering Design: All new material must be compatible with retained equipment.

• Permits & Inspections: Contractor to obtain all required permits and arrange for inspections.

• Code Compliance: All work must comply with ASME/ANSI A17.1, ADA, NEC, and state/local

codes.

• Warranty: Minimum 12-month warranty on all installed equipment.

1.5.9. Miscellaneous Work. The following items, if necessary, are to be provided by the

Contractor. Proposers are to account for a $25,000.00 allowance per elevator for these services

in their Bid Form included with the Proposal.

• Building electrical, feeders, grounds, lighting, and fire alarm work.

• Smoke and heat detector system and wiring.

• Lighting and GFI outlets in machine room, secondary level, and pit.

• Car light power supply and disconnect.

• Ventilation and cooling equipment for machine room.

• Telephone line for remote monitoring.

• Code-compliant machine room, hoistway, and pit.

Commodity Codes

• NAICS 238290Other Building Equipment Contractors

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