Project Information

Bid Title

Request for Bids Science Wing DOAS Unit

Issuing Agency

West Virginia Higher Education Policy Commission

Location

West Virginia

Published Date

May 13, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB CU2602 Science Wing DOAS Unit

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Bid Documents

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Project Description

Bid Number	Description	Bid Opening
RFB CU2602 Science Wing DOAS Unit	Concord University Request for Bids Science Wing DOAS Unit Any vendor questions should be submitted via email to: procurement@concord.edu	Bids will be received until: May 27, 2026 at 2:00pm EDT

Attachment Preview

Section 1

Section 2

Section 3

Section 4

Section 5

Exhibits:

Exhibit A

Exhibit B

Exhibit C

Exhibit D

Exhibit E

Exhibit F

Exhibit G

Exhibit H

Exhibit I

Exhibit J

REQUEST FOR BIDS #CU2602

SCIENCE WING DOAS UNIT

(DIRECT OUTSIDE AIR SYSTEM)

Table of Contents

General Information and Instructions to Bidders………..……………...Page 2

Background Information………………………………………….……..Page 3

Scope of Services……………………………………………….……….Page 3

Vendor Information and Qualifications………………………..………..Page 4

Bidder Responses and Evaluation Criteria…………………….………..Page 4

Instructions to Bidders

General Terms and Conditions

Emailing Requirements

Signature/Certification

Addendum Acknowledgement

Certificate of Liability Insurance

Bid Bond & Bond Preparation Instructions

Labor and Material Bond with Acknowledgments & Instructions

Performance Bond with Acknowledgments & Instructions

Maintenance Bond with Acknowledgments & Instructions

Questions will be received by May 18 by 4 PM

Proposals will be received by May 27 by 2 PM

Page 1 of 5

REQUEST FOR BIDS

RFB # CU2602 SCIENCE WING DOAS UNIT

(DIRECT OUTSIDE AIR SYSTEM)

SECTION 1: GENERAL INFORMATION

1.1 Introduction: Concord University is soliciting bids for installation of a new DOAS unit

on the Science wing of the Administration Building.

1.2 Instructions to bidders: See Exhibit A for bidder instructions.

1.3 General terms and conditions: See Exhibit B.

1.4 Schedule of Events:

Release of RFB: 05/11/2026

Question Deadline: 05/18/2026

Addendum/Response to Questions: 05/20/2026

Proposal Due Date: 05/27/2026

Target Award Date: 05/29/2026

1.5 Posting of Information: This RFB and any addenda, including answers to questions, will

be posted on the Concord University RFB webpage:

https://www.concord.edu/About/Important-Offices-Centers/Business-Office/Accounts-

Payable-Procurement/RFBs.aspx

1.6 Proposals shall remain in effect ninety (90) days from the submission date.

1.7 Expenses: The state will not be held liable for any expenses incurred by any bidder

responding to this RFB including expenses to prepare or deliver the proposal or attend

any oral presentation.

1.8 Interviews: Discussions and/or interviews may be held with the bidders under final

consideration prior to making a selection for award; however, the RFB may be awarded

without such discussions or interviews.

1.9 Award: It is anticipated that a single contract will be awarded for all services. The award

of the contract is contingent upon funds. However, the state reserves the right to

configure the contract in whatever manner is in its’ best interests.

Page 2 of 5

SECTION 2: BACKGROUND INFORMATION

2.1 Founded in 1872, Concord University is a four-year public liberal arts university and part

of the West Virginia Higher Education System.

2.2 There are currently approximately 1,800 students enrolled and approximately 250 faculty

and staff.

2.3 The mission of Concord University is to provide quality, liberal arts-based education, to

foster scholarly and creative activities, and to serve the regional community.

Concord University provides rigorous programs, primarily at the baccalaureate level,

which prepare students to pursue various graduate study and career options and to assume

leadership and professional roles in a multicultural society. In keeping with its tradition

of service to the region, the University will offer a limited number of carefully selected

graduate degrees. While we incorporate a variety of educational

methodologies/technologies, our size and the caring dedication of our faculty, staff and

administration are the principal assurances of a quality educational opportunity at

Concord University.

As a learning community, Concord University is committed to furthering knowledge

through professional development activities and programs, through research, and through

the application, publication, and appreciation of scholarly efforts.

The primary purpose of Concord’s mission is academic; however, the service the

University provides to its state, and region goes beyond the classroom. Concord

University contributes to the quality of cultural and economics in southern West Virginia

through collaboration with both public and private organizations and agencies and

through extension of its support and assistance into the region it serves.

SECTION 3: SCOPE OF SERVICES

3.1 New DOAS unit on the Science Wing of the Administration Building. The controls of

this system and all systems functions must meet code requirements. This unit will supply

the required fresh air to the science wing. The unit will be gas fired and have on board

compressors adequate to condition the fresh air for the space it serves.

The new DOAS unit will replace the existing air handler. Duct work modifications may

be necessary. The new unit will utilize the existing power from the air handler that will

be removed.

The installation will require a gas line to be run from the boiler room to the location of

the new unit. This gas line will be sized to support an additional unit in the future.

3.2 Vendor is responsible for all clean up and scheduling of work to be less intrusive in

Concord University’s operations.

Page 3 of 5

3.3 Trane equipment and controls are preferred. Other equipment replacement must be

approved.

3.4 This is to be quoted separately as Concord University has the right to remove this section

contingent on funding.

Distribution of the air being supplied by the DOAS unit would benefit by removing

existing distribution boxes or VAV’s and replacing with new units or boxes.

SECTION 4: VENDOR INFORMATION AND QUALIFICATIONS

Provide a statement/response to each of the following:

4.1 Identify and provide a statement of qualifications of individuals to be assigned direct

responsibility for the services.

4.2 Describe the experience that key personnel have, their length of service with the firm, as

well as other relevant skills.

4.3 Describe the Firm’s size, illustrating its ability to fulfill the terms of the RFB.

4.4 Describe any related experience.

4.5 Provide a complete description of how the work will be conducted, including all quality

assurances that are provided in the firm's process for this type of work and detail the

amount of time and effort that will be required of the entities' personnel. Include in this

description an explanation of the tools/technology used to collect/coordinates requested

items.

4.6 Provide a proposed schedule that ensures completion of the services.

4.7 Provide the names, telephone numbers and mailing addresses of at least three higher

education clients and the contact person from whom references may be obtained for both

the firm and the key personnel assigned to the engagement. References should be from

clients comparable to the type and scope of services solicited in this RFB.

SECTION 5: BIDDER RESPONSE AND EVALUATION CRITERIA

5.1 Economy of Preparation: Proposals should be prepared simply and economically,

providing a straightforward, concise description of the bidder’s ability to satisfy the

requirements of the RFB. Emphasis should be placed on completeness and clarity of

content.

Page 4 of 5

NOTE: ALL PRICES ARE TO BE PROVIDED IN A SEPARATE EMAIL OR

SEALED ENVELOPE LABELED AS PRICING INFORMATION.

5.2 Proposals should be limited to 50 pages. Additional material may be presented as

exhibits to the main proposal.

5.3 The proposal will be evaluated on a one hundred (100) point scale with points assigned as

outlined below.

Vendors failing to score at least 70% or 49 points for Sections 3 and 4

will not be considered to have met the minimum acceptable score. Any

vendor not meeting the minimum acceptable score will NOT have their

prices opened and will NOT be considered for award of the bid.

5.3.1 Qualifications, Experience and Company Background – 20 points

Responses to Section 4 will be reviewed and evaluated here.

5.3.2 Services – 50 points

Responses to Section 3 will be reviewed and evaluated here.

5.3.3 Price – 30 points – The low bid will receive the full 30 points. Each higher bid

will receive a percentage of the 30 points on a ratio basis compared to the low bid

cost.

5.4 Award will be made to the bidder receiving the highest point total.

5.5 In the event that mutually acceptable terms cannot be reached within a reasonable period

of time, with the highest ranked bidder, the state reserves the right to undertake

negotiations with the next highest ranked bidder and so on until mutually acceptable

terms can be reached.

Page 5 of 5

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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