Project Information

Bid Title

RFP 041626JKG Supplemental RN and LPN Staffing Services

Issuing Agency

Memphis City Schools

Location

Tennessee

Published Date

Mar 30, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP RFP 041626JKG Supplemental RN and LPN Staffing Services

Deadline Date/Time: April 16, 2026 2:00 PM CST

Attachment Preview

SHELBY COUNTY BOARD OF EDUCATION

March 26, 2026

PROCUREMENT SERVICES

160 South Hollywood Street, Room 126 | Memphis, Tennessee 38112-4892 |Phone (901) 416-5376

(This proposal will not be accepted electronically or by facsimile. All proposals must be mailed or delivered to the above address.)

REQUEST FOR PROPOSAL

(NOT AN ORDER)

Please submit proposals on the item(s) listed below. The right is reserved to reject any or all Proposals. If substitutions are offered, give full

particulars. The Proposal must be submitted no later than April 16, 2026 @ 2:00 PM, CST.

The Shelby County Board of Education reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any minor

informalities and/or technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful Vendors

shall be paid only when delivery is complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany

all shipments covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.

REQUEST FOR PROPOSAL

Supplemental RN and LPN Staffing Services

For the purposes of this document, SCBE shall mean The Shelby County Board of Education and MSCS shall mean The

Memphis and Shelby County Schools. The term District shall mean the Memphis Shelby County School District.

Proposals MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due date and time set

forth above.

During the solicitation process Vendors are not permitted to contact the Board and project Owner regarding the posted

solicitation. Failure to adhere to this requirement may subject the respondent to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this RFP must be submitted in writing

via e-mail to JaNese Graves at gravesj1@scsk12.org and received no later than April 2, 2026 by 10:00 AM/CST.

ISSUED BY: JaNese Graves, Procurement Advisor

RFP #041626JKG

We propose to furnish the item(s) and/or services outlined in the proposal at prices quoted and guarantee safe delivery F.O.B. delivered and as specified. Proposals are

submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction.

_______________________________________________________________________________________________________________________________________

NAME OF FIRM

PHONE

FAX#

__________________________________________________

ADDRESS

__________________________________________________________

CITY

STATE

ZIP CODE

___________________________________________________

E-MAIL ADDRESS

_________________________________________________________

AUTHORIZED REPRESENTATIVE NAME

_______ CHECK HERE IF YOUR COMPANY QUALIFIES AS A SMALL BUSINESS ENTERPRISE

___ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

PLEASE NOTE: Per the Memphis-Shelby County Schools Local Preference Purchasing Board Policy 2011, local preference purchasing means giving preference to

businesses located within Shelby County, Tennessee where local vendors must have a physical address located within the limits of Shelby County for at least

six (6) months prior to the bid or proposal opening date. A Post Office Box is not acceptable.

CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE

“Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”

1

TABLE OF CONTENTS

PART I: SCOPE OF WORK………………………………………...………………………………………………...3

1.0 BACKGROUND ............................................................................................................................................ 3

2.0 SCOPE OF SERVICES .................................................................................................................................. 3

3.0 NON-EXCLUSIVE ........................................................................................................................................ 3

4.0 NOTICE OF INTENT TO AWARD……………………………………………………….…………..…….3

5.0 Small Business Enterprises (SBE) Utilization…………………………………………………….…..……...3

PART II: GENERAL TERMS AND CONDITION…………………………………………………….…..…………4

1.0 STATEMENT OF CONFIDENTIALITY...................................................................................................... 4

2.0 TERMS OF AGREEMENT ........................................................................................................................... 4

3.0 PRE-PROPOSAL MEETING ........................................................................................................................ 4

4.0 QUESTIONS AND INQUIRIES ................................................................................................................... 4

5.0 POINT OF CONTACT TECHNICAL CONTACT .................................................................................... 5

6.0 CONTRACT OFFICER/SCBE SUPERVISION ........................................................................................... 5

7.0 CONTRACT TYPE........................................................................................................................................ 5

8.0 PAYMENT TERMS....................................................................................................................................... 5

9.0 RFP REVISIONS ........................................................................................................................................... 5

10.0 SUBMISSION DEADLINE ........................................................................................................................... 5

11.0 PROPOSAL OPENING ................................................................................................................................. 6

12.0 DURATION OF OFFER ................................................................................................................................ 6

13.0 INSURANCE ................................................................................................................................................. 6

14.0 LIQUIDATED DAMAGES ........................................................................................................................... 6

15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ........................................... 6

16.0 COMPLIANCE WITH LAWS………………………………………………………………………………7

17.0 LEGAL COMPLIANCE……………………………………………………………………….…………….7

17.1 EPA COMPLIANCE…………………………………………………………………………………………7

18.0 BONDING……………………………………………………………………………….………………..….7

19.0 TERMS AND CONDITIONS ........................................................................................................................ 7

PART III: PROPOSAL FORMAT ………………………………………………………….………………………...8

1.0 GENERAL FORMAT .................................................................................................................................... 8

2.0 PROPOSAL FORMAT .................................................................................................................................. 8

PART IV: EVALUATION AND SELECTION PROCEDURE………………………………………..…………… 11

1.0 EVALUATION COMMITTEE.................................................................................................................... 11

2.0 EVALUATION PROCESS ........................................................................................................................ 111

3.0 EVALUATION CRITERIA ......................................................................................................................... 11

PART V: SCOPE OF SERVICES (DETAILS)…………………………………………………...…….……………13

PART VI: APPENDICES

1.

Special Terms & Conditions for RFP (Appendix A)

2.

Addenda Acknowledgement Form (Appendix B)

3.

References (Appendix C)

4.

Completed Non-Collusion Certificate (Notarized) (Appendix D)

5.

Completed Debarment Affidavit (Notarized) (Appendix E)

6.

Completed Anti-Bribery Affidavit (Notarized) (Appendix F)

7.

Certificate of Insurance Coverage (Appendix G)

8.

2011 Local Preference Purchasing (Appendix H)

9.

Compensation/Pricing Schedule (Appendix I)

10.

Non-Boycott of Israel Certification (Appendix J)

11.

Iran Divestment Act Certification (Appendix K)

12.

Certificate Regarding Lobbying (Appendix L)

2

PART I: SCOPE OF WORK

1.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools

(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-

school districts in the United States. MSCS serves more than 106,000 students in more than 200 schools. We

employ more than 6,200 teachers and 6,000 support personnel to serve our unique student population

while offering programming and services to meet the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic

decision-making and informed solution-based decisions. The information gleaned from data, research-based

strategies, and performance outcomes provides our district with amazing opportunities to offer high-quality

educational options to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life through three strategic

initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

2.0 SCOPE OF SERVICES

SCBE requests proposals for: Supplemental RN and LPN Staffing Services. A description of the services

requested is contained in this Request for Proposal. Responses submitted must meet or exceed all

requirements. Proposals that do not meet or exceed all requirements will be considered non-responsive. All

exceptions must be noted.

3.0 NON-EXCLUSIVE

The intent of this contract is to provide SCBE with an expedited means of procuring supplies and/or services. The

contract resulting from this proposal is for the convenience of SCBE and is considered to be a "Non-Exclusive"

use contract. SCBE does not guarantee any predetermined usage or quantities.. SCBE will not be held to purchase

any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase any item(s) listed

in the price schedule.

4.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a contract award. This letter

is not a guarantee of award. The Board of Education reserves the right to reject or accept the recommendation

submitted as a result of this RFP. If the Board accepts and approves the recommendation, an executed agreement

will be submitted to the successful supplier. If the Board rejects the recommendation, MSCS shall rescind the

Notice of Intent to Award.

3

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain trade secrets, which are

confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any confidential or

proprietary information of SCBE and/or third-party participant.

2.0 TERMS OF AGREEMENT

The anticipated term of the contract is one (1) year with two (2) additional (1) year options to renew; not to exceed

three (3) years.

Note: Vendor shall be fully staffed and equipped to perform the Services as contracted.

A. SCBE expects all vendors to provide year-over-year cost reductions recommendations.

B. Price decreases are acceptable at any time, need not be verifiable, and are required should the

vendor/producer/processor/manufacturer experience a decrease in costs associated with the execution of the

contract.

C. Price adjustments from the vendor/producer/processor/manufacturer for any/all items may be considered at

renewal, if applicable noted in the RFP document. The request is subject to approval by the Contracting

Officer. The request must be submitted in writing at least ninety (90) days prior to the renewal term and shall

be accompanied by supporting documentation.

D. Should the awarded vendor, at any time during the life of the contract, sell materials of similar quality to another

customer, or advertise special discounts or sales, at a price below those quoted within the contract, the lowest

discounted prices shall be offered to Memphis-Shelby County Schools.

3.0 PRE-PROPOSAL CONFERENCE (NOT REQUIRED FOR THIS PROJECT)

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to any Supplier orally. Questions

must be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given consideration, the questions must be

received NO LATER THAN April 2, 2026 @ 10:00 AM/ CST. Questions that are deemed to be substantive in nature

will be responded to in the form of a Questions and Answers and posted on April 9, 2026 by End of Day on the SCBE

website www.scsk12.org/procurement/bids and News Paper. Please do not submit questions in PDF format.

4

RFP Post

Questions Due

Q&A Post on Website

RFP Due Date/Time

Oral Presentations

RFP Schedule

March 26, 2026

April 2, 2026 10:00 AM (CST)

April 9, 2026 End of Day

April 16, 2026 2:00 PM (CST)

TBD

5.0 POINT OF CONTACT

JaNese K. Graves

Procurement Advisor

gravesj1@scsk12.org

6.0 CONTRACT FACILITATOR /SCBE SUPERVISION

The Vendor’s performance will be under the technical direction of the Buyer/Requesting Department/Project

Manager who will be responsible for ensuring vendor’s compliance with the requirements of this contract to include

managing the daily activities of the contract, providing technical guidance to the contract, and overall project

scheduling and coordination. The vendor shall be accountable to the end users on all matters relating to the scope

of work.

7.0 CONTRACT TYPE

The contract resulting from this solicitation will be a price contract based on the scope of work.

8.0 PAYMENT TERMS

The Vendor shall submit an invoice detailing the services provided and the actual costs incurred. Payment shall be

in accordance with line-item price on the Purchase Order and made within 30 days after the date on the invoice.

SCBE reserves the right to reduce or withhold contract payment in the event the Vendor does not provide the

Department with all required deliverables within the timeframe specified in the contract or if the Vendor otherwise

materially breaches the terms and conditions of the contract.

9.0 RFP REVISIONS

Should it become necessary to revise any part of this RFP, addenda will be posted on SCBE’s Procurement Office

website @ http://www.scsk12.org/procurement/bids. All addenda, amendments or changes issued shall be deemed

received by Vendor provided they are posted to SCBE Procurement Office website. Failure of any Vendor to receive

or acknowledge receipt of such addenda or interpretation shall not relieve any Vendor from any obligations under

this RFP as amended by all addenda. All addenda so issued shall become part of the award.

10.0 SUBMISSION DEADLINE

To be eligible for consideration, proposals must be received at the Procurement Office no later than April 16, 2026

@ 2:00 PM CST. Vendors mailing proposals shall allow sufficient carrier delivery time to ensure timely receipt of

their proposal to the Procurement Office. After the submission deadline, no matter what the reason, proposals will

be returned unopened. Delivery to SCBE mailroom, lobby, etc. shall not constitute delivery. The Procurement

Office is located at 160 S Hollywood Street, Room 126, Memphis, TN 38112. RFP proposals delivered to any

other location shall not constitute delivery to the Procurement Services Office.

5

Commodity Codes

• NAICS 561320Temporary Help Services

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