Project Information

Bid Title

Lost Grove Boat Storage Facility Roof Replacement, Lost Grove Lake Wildlife Management Area, Scott County

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Nov 21, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-06-82-01

Original Source

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Bid Documents

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Project Description

Bid Information

Bid Number

26-06-82-01

Solicitation

Lost Grove Boat Storage Facility Roof Replacement, Lost Grove Lake Wildlife Management Area, Scott County

Solicitation Type

Request for Bids

County

Scott

Description

Description

This project consists of the removal and replacement of existing roofing/siding metal and trim work. The repair of a header on an 18’ wide garage door is also included. The potential for additional work to provide a new interior column, a new 12’W X 14’H garage door, electrical service entrance/panel upgrade is also possible. For bid package documentation, including bid proposal and plans, please contact Bruce Flippin at 515-689-8009 or bruce.flippin@dnr.iowa.gov

PROJECT ENGINEER: Bruce Flippin
CONTACT: 515-689-8009 or bruce.flippin@dnr.iowa.gov

***BID CLOSING DATE AND TIME: 12/4/2025 AT 3:00 PM CST***
***Bids MUST be submitted electronically!***

Agency Information

Number

542

Name

Natural Resources, Dept Of

Address 1

6200 Park ave

Address 2

City/State/Zip

DES MOINES, IA 50321

Contact Information

Contact Name

Darin Galbraith

Contact Title

Procurement Specialist

Contact Email

constructionbids@dnr.iowa.gov

Contact Phone Number

(515) 344-0055

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

11/21/2025 2:05:00 PM

Until

12/4/2025 3:00:00 PM

Documents/Attachments

Project# 26-06-82-01, Lost Grove Boat Storage Facility Roof Replacement, Scope of Work

11/21/2025 2:16:07 PM

Project# 26-06-82-01, Lost Grove Boat Storage Facility Roof Replacement, Bid Package

11/21/2025 2:15:52 PM

Attachment Preview

IOWA DEPARTMENT OF NATURAL RESOURCES

GENERAL INFORMATION AND INSTRUCTIONS TO BIDDERS

FOR

LOST GROVE BOAT STORAGE FACILITY, 26-06-82-01

COMPETITIVE QUOTATION

Please read and familiarize yourself with all of these Instructions before preparing your proposal.

1. In order to be considered a responsible and responsive bidder, ALL of the information requested on the proposal

form, located at the end of these instructions, must be completed and received by the Iowa Department of Natural

Resources by 3:00 pm, December 4th, 2025. If you are signing on behalf of a corporation, include your title in the

signature line. Keep a copy of the proposal as your record of your submitted proposal.

2. Email your proposal to constructionbids@dnr.iowa.gov. All proposals must be submitted electronically. No paper

proposals will be accepted. Include the following information in the subject line: Project Number, Project Name, Bid

Letting Date and Time.

Contact for the competitive quotation process is as follows:

Darin Galbraith, Procurement Specialist

constructionbids@dnr.iowa.gov

515-344-0055

Contact for questions on plans and specifications is as follows:

Bruce Flippin, P.E., SE District Field Engineer

901 W Stone Ave.

Fairfield, IA 52556

Bruce.Flippin@dnr.iowa.gov

515-689-8009

3. DO NOT alter the proposal with alternates, qualifications, reservations, or stipulations. If the bid is not a lump sum,

clearly identify unit prices that will prevail. (See Article 4.)

4. Your proposal will be audited, extensions and totals verified, and notification of decision of award will be made

promptly after the closing date for receipt of proposals shown above. The lowest responsive, responsible bidder will

be eligible for award of a subsequent contract. The DEPARTMENT reserves the unconditional right not to award a

contract for the project described in these instructions and related attachments.

5. Both successful and unsuccessful bidders will be notified of the result of the bidding. If you are the successful bidder,

an award letter and contract documents will be sent to you with detailed instructions for completion. By submitting

a proposal, you agree and understand that acceptance of your proposal by the DEPARTMENT constitutes a binding

agreement to enter into a contract and that the offer contained in your proposal shall be valid for a period of 45

days from the deadline for submission of proposals.

Rev.10-1-2025

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

Contract No.: 26-06-82-01

IOWA DEPARTMENT OF NATURAL RESOURCES

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

AGREEMENT, entered into between the Iowa Department of Natural Resources, an agency of the State of Iowa,

hereinafter called the DEPARTMENT, and

Name:

Address:

Address:

City, State, Zip:

Phone:

E-Mail Address:

Contact Person:

hereinafter called the CONTRACTOR.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and

performed by the parties mentioned above, the CONTRACTOR agrees with the DEPARTMENT, to commence and

complete the project described as follows and collectively referred to as the Project:

This project consists of the removal and replacement of existing roofing/siding metal and trim work. The repair of a

header on an 18’ wide garage door is also included. The potential for additional work to provide a new interior column, a

new 12’W X 14’H garage door, electrical service entrance/panel upgrade is also possible.

Located at: Lost Grove WMA - 26181 Utica Ridge Rd, Long Grove, IA 52756 in Scott County, Iowa, for the sum of

$ ____________. This contract supersedes all prior contracts or agreements between the DEPARTMENT and the

CONTRACTOR for the work described in this contract. The Project is more thoroughly and specifically described in Article

2, Scope of Work, of this contract.

ARTICLE 1 - DEPARTMENT REPRESENTATIVE

The representative of the DEPARTMENT shall be Bruce Flippin, P.E., SE District Field Engineer, 515-689-8009, and all

communications from the CONTRACTOR should occur thereto. However, any modifications or payments must be

approved by the highest-level signatory for the DEPARTMENT, as described on the signature page.

ARTICLE 2 - SCOPE OF WORK

The CONTRACTOR shall furnish, at his own proper cost and expense, all materials, equipment, labor, insurance, and

other accessories and services necessary to complete, in a workmanlike manner, ready for continuous operation, the

above-mentioned project. The work shall be performed in accordance with the requirements and provisions of the

following documents, all of which are made a part hereof and collectively evidence and constitute the contract:

● CONTRACTOR’s Proposal attached as Attachment A.

● Section 01030 – ALTERNATES/ALTERNATIVES

● Project location, photo’s and Estimate Reference Information.

It is intended that the specifications and plans, which include the Description of the Project on the first page of this

Contract and supplemented as may be necessary by the DEPARTMENT, shall provide for the completion of the work

specified herein.

The omission of specific reference to any minor items of material or work reasonably necessary to provide a complete

Rev.10-1-2025

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

project, will not release the CONTRACTOR from the responsibility of furnishing or doing the items omitted.

The CONTRACTOR shall leave the site free and clean of all construction equipment, materials, and rubbish. The

CONTRACTOR shall replace any defective material or workmanship in the construction at no cost to the DEPARTMENT,

and shall guarantee the construction for a period of one year from the date of the Department’s final acceptance.

ARTICLE 3 - TIME OF COMMENCEMENT AND COMPLETION

The time of commencement of work under this contract shall be within a reasonable period of time after the

preconstruction conference as approved by the Department. The date of completion of the work under this contract

shall be: April 30th, 2026.

ARTICLE 4 - BASIS OF PAYMENT

The DEPARTMENT shall make payment within 30 days of receipt of a payment request which is approved as payable by

the Department, on this contract as is indicated below, by one of the following methods:

1. Lump Sum Basis- This section is not applicable to this contract. Except for adjustments as provided for herein, the

DEPARTMENT shall pay to the CONTRACTOR, for the performance of work, the lump sum of $____________,

hereinafter called the Contract Sum. The Contract Sum shall be equitably adjusted to cover changes in the work

ordered by the DEPARTMENT, but not shown on the drawings or required by the specifications. Such increases or

decreases in the Contract Sum shall be determined by agreement between the DEPARTMENT and the CONTRACTOR.

2. Unit Price Basis- This section is applicable to this contract. The DEPARTMENT shall pay to the CONTRACTOR the unit

price amount stated with respect to each item of work on the attached schedule for the total number of units each

item of work completed. The number of units shown on the attached schedule is approximate only, and the final

payment shall be made for the actual number of units that are incorporated into or made necessary by the work

covered by this contract. Should the number of units of completed work of any individual item shown on the

attached schedule vary by more than twenty percent (20%) from the number of units stated, either the

DEPARTMENT or the CONTRACTOR may request a revision of the unit price for the item so affected, but such

changes shall not exceed 10% of the total Contract amount. Both parties agree that under such conditions an

equitable revision of the price shall be made. Changes that cannot be classified under any of the contract units may

be performed at mutually agreed upon unit prices, or on a lump sum basis.

The Department, under this Contract, shall reserve the right to withhold up to 5% consistent with Iowa Code Chapter

573. The Contractor may invoice the Department only for work completed. If the work extends over a period of more

than one month, the DEPARTMENT may, upon request by the CONTRACTOR, make written estimates of the value of

materials complete in place and the work performed. Estimates shall be on a monthly basis or on a longer period of time

mutually agreed upon. No estimate, except the final estimate, shall be for less than five hundred dollars ($500). The

estimates shall be figured at the contract unit prices for contracts on a unit price basis or on a mutually agreed upon

percentage of the total work completed for contracts on a lump sum basis. Each estimate shall be filed in the form of a

claim against the DEPARTMENT. Estimates are approximate only, and shall be subject to correction in the first estimate

rendered following the discovery of an error in any previous estimate. Should a reasonable doubt arise as to the

integrity of any part of the work completed prior to the final acceptance and payment, the department will deduct from

the first estimate rendered, after the discovery of such work, an amount equal in value to the defective or questioned

work. Further, such work will not be included in a subsequent estimate until the defects have been remedied or the

causes for doubt removed. Within a reasonable period of time after satisfactory completion of the project, a final

inspection of the work will be made by the DEPARTMENT to determine compliance with the contract, plans and

specifications, and to submit a final estimate. All prior partial estimates and payments shall be subject to correction in

the final estimate and payment. The CONTRACTOR shall sign the final estimate form acknowledging acceptance of the

amount stated.

Final payment shall be made as soon as possible following the expiration of statutory time for filing claims, or following

adjudication or release of claim against the amount withheld. Earlier requirements for the submission of the Iowa

Department of Revenue Contractor’s Statement of Sale and Use Tax (see ARTICLE 20), prior to final payments, are no

Rev.10-1-2025

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

longer in effect.

ARTICLE 5 - LIQUIDATED DAMAGES

Time is an essential element of the contract and it is important that the work be completed by the deadline. For each

calendar day that any work shall remain uncompleted after the end of the contract period, number of working days

allowed, or any extension granted, the amount per calendar day specified in the proposal form will be assessed, not as a

penalty, but as predetermined and agreed liquidated damages.

The CONTRACTOR hereby agrees that liquidated damages in the amount of $100.00 shall be retained or assessed

against the CONTRACTOR for each day and every day the completion of the work is delayed beyond the time specified

herein, not as a penalty, but as a mutually agreed to, predetermined amount to reimburse the DEPARTMENT for salaries

and related expenses of directly involved staff and reviewers, interest charged during the period for delays and loss of

use.

The DEPARTMENT will prepare and forward to the Contractor a Change Order to account for such liquidated damages.

The final payment will be withheld until payment shall have been made consistent with this assessment of liquidated

damages based only on the number of calendar days required to complete the work in excess of the completion date,

plus authorized extensions thereto. This provision for the assessment of liquidated damages for failure to complete

work within the contract period does not constitute a waiver of the DEPARTMENT’S right to collect any additional

damages other than time delays which the DEPARTMENT may sustain by failure of the Contractor to carry out the terms

of the contract.

If the Contractor fails to complete the work within the contract periods or any extension thereof, upon written notice to

the Contractor and surety, said contract shall be in default. The DEPARTMENT may, at its option, permit the Contractor

or the Contractor’s surety to complete the work included in the contracts or may proceed to complete the work. In

either event, the Contractor or the Contractor’s surety shall be responsible for all costs incident to the completion of the

work, and also for the liquidated damages stipulated in the proposal form. The DEPARTMENT may waive such portion of

the liquidated damages as may accrue after the work is in condition for safe and convenient use by the public.

ARTICLE 6 - PERMITS

In addition to other permits that may be required for the CONTRACTOR to conduct its business in the state of Iowa, the

CONTRACTOR shall apply for, pay for and obtain prior to commencing work under this contract a NPDES Stormwater

Discharge Permit (DNR’s General Permit No. 2) for Construction Operation, as required by EPA regulations, for any land-

disturbing activity which will disturb an area of one or more acres. The permits shall be readily available for inspection at

all times. Permits are available from the DNR Storm Water Coordinator, 6200 Park Avenue, Suite 200, Des Moines, Iowa,

50321. (Tel. (515) 217-0853.)

The CONTRACTOR shall be required to apply for, pay for and obtain all permits required by law prior to commencing

work under this contract.

ARTICLE 7 - PERFORMANCE BOND

In compliance with Chapter 573 of the Code of Iowa, contracts shall, when the contract price equals or exceeds twenty-

five thousand dollars, be accompanied by a bond, with surety, conditioned for the faithful performance of the contract.

The amount shall be not less than one hundred percent (100%) of the contract price. The bond shall be executed on the

standard form supplied by the DEPARTMENT. The bond, if required, shall be executed by the CONTRACTOR and by a

surety authorized to do business in the State of Iowa and shall be incorporated by this reference.

ARTICLE 8 - CONTRACTOR’S INSURANCE

The CONTRACTOR’S current certificate of liability and property damage insurance shall be filed with the DEPARTMENT

prior to the execution of the contract and shall be maintained at such amounts throughout the prosecution of the work

and until final acceptance and completion of the contract. The minimum coverage by such insurance shall be as follows:

Public Liability Insurance

Rev.10-1-2025

Property Damage Insurance

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

Per Person $250,000.

Each Occurrence $500,000.

Each Occurrence $250,000.

ARTICLE 9 - TERMINATION

9.1 The DEPARTMENT shall have the right to cancel any or all items from the contract and may terminate this contract

immediately for any of the following reasons effective immediately without advance notice:

A) In the event the CONTRACTOR is required to be certified or licensed as a condition precedent to providing

services, the revocation or loss of such license or certification will result in immediate termination of the

contract effective as of the date on which the license or certification is no longer in effect;

B) The DEPARTMENT determines that the actions, or failure to act, of the CONTRACTOR, its agents, employees or

subcontractors have caused, or reasonably could cause, a person’s life, health or safety to be jeopardized;

C) The CONTRACTOR fails to comply with all laws, regulations, ordinances and orders related to the execution of

this contract or the completion of the Project;

D) The CONTRACTOR furnished any statement, representation or certification in connection with this contract or its

related bidding documents which is materially false, deceptive, incorrect or incomplete.

E) The CONTRACTOR breaches the contract;

F) The CONTRACTOR becomes the subject of any bankruptcy or insolvency proceeding;

G) The CONTRACTOR has otherwise engaged in conduct that has or may expose the State or the DEPARTMENT to

liability, as determined in the DEPARTMENT’s sole discretion;

H) The DEPARTMENT determines that continuation of completion of the work is not in the public’s interest: and

I) The DEPARTMENT determines that the occurrences of any of the actions or inactions in subparagraphs (A)

through (G) above, unforeseen circumstances, unanticipated design changes, or other reasons beyond the

control of the CONTRACTOR would prevent or unreasonably delay completion of the contract.

If there is a default event caused by the CONTRACTOR as described above, the DEPARTMENT may either provide written

notice to the CONTRACTOR requesting that the breach or noncompliance be remedied within the period of time

specified in the DEPARTMENT’s written notice to the CONTRACTOR, or may terminate the contract in whole or in part,

without the payment of any penalty or incurring any further obligation to the CONTRACTOR.

9.2 Termination Due to Lack of Funds or Change in Law. Notwithstanding anything in this Contract to the contrary, the

DEPARTMENT shall have the right to terminate this contract without penalty by giving thirty (30) days written notice

to the CONTRACTOR if, in the DEPARTMENT’s sole discretion, adequate funds are not appropriated or granted to

allow the DEPARTMENT to operate as required and to fulfill its obligations under this contract or funds are de-

appropriated; if funds are de-appropriated, reduced, not allocated, or receipt of funds is delayed, or if any funds or

revenues needed by DEPARTMENT to make any payment hereunder are insufficient or unavailable for any other

reason as determined by the DEPARTMENT in its sole discretion; if the DEPARTMENT’s authorization to conduct its

business or engage in activities or operations related to the subject matter of this contract is withdrawn or

materially altered or modified; if the DEPARTMENT’s duties, programs or responsibilities are modified or materially

altered; or if there is a decision of any court, administrative law judge or an arbitration panel or any law, rule,

regulation or order is enacted, promulgated or issued that materially or adversely affects the DEPARTMENT’s ability

to fulfill any of its obligations under this contract.

9.3 The CONTRACTOR’s Termination Duties. The CONTRACTOR upon receipt of notice of termination or upon request of

the DEPARTMENT, shall cease work under this contract and take all necessary or appropriate steps to limit

disbursements and minimize costs, and furnish a report within thirty (30) days of the date of notice of termination,

describing the status of all work under the contract, including, without limitation, work completed, materials

delivered and any other matters the DEPARTMENT may require; shall immediately cease using and return to the

DEPARTMENT any personal property or materials, whether tangible or intangible, provided by the DEPARTMENT to

the CONTRACTOR; and shall comply with the DEPARTMENT’s instructions for the timely transfer of any materials

provided by the CONTRACTOR under this contract. Material paid for pursuant to section 9.4 shall become the

property of the DEPARTMENT and shall be disposed of as directed by the DEPARTMENT.

9.4 Following termination, the CONTRACTOR shall be entitled to compensation, upon submission of invoices and proper

Rev.10-1-2025

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238160Roofing Contractors

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