Project Information

Bid Title

Kites Over Mobile Kite Master Services

Issuing Agency

City of Mobile

Location

Alabama

Published Date

Jan 14, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 6024

Original Source

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Bid Documents

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Project Description

BidsKites Over Mobile Kite Master Services
Purchasing

Bid #: RFP 6024

Date Posted: Tuesday, Jan 13, 2026

Date Due: Wednesday, Feb 04, 2026

Time of bid opening: 4:00pm

The City of Mobile (“Host”) is seeking proposals from qualified kite professionals (“Vendor” or
“Kite Master”) to provide large-format show kites, stunt kite demonstrations, and on-site
engagement for the annual Kites Over Mobile two-day festival, scheduled April 18-19, 2026.

Email proposals to: Events@cityofmobile.org with subject line “Kites Over Mobile Kite Master
Proposal” by Wednesday, February 4, 2026.
Select the link below for details and proposal submission instructions.

Please Click for File Attachment

It is the responsibility of the BIDDER to check for, download and to include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID issued by the City of Mobile. Failure to download and include ADDENDUM(s) in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or e-mailed will be rejected. This is a sealed bid. All responses must be submitted in a sealed envelope with the bid number on the outside of the envelope with the bid opening date. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the Purchasing Department before the date and time of the bid opening. Be sure to read the Terms and Conditions. All bids are F.O.B. Destination unless otherwise stated. Be sure to sign your bid! Package/Bid Delivery Address: Purchasing Department 205 Government St. Room S408 Mobile, AL 36644 (Request First Delivery)

Attachment Preview

Kites Over Mobile Kite Master Services

City of Mobile Events Department

1. OVERVIEW

The City of Mobile (“Host”) is seeking proposals from qualified kite professionals (“Vendor” or “Kite

Master”) to provide large-format show kites, stunt kite demonstrations, and on-site engagement for the

annual Kites Over Mobile two-day festival.

2. EVENT DETAILS

Event: Kites Over Mobile

Location: USS Alabama Battleship Memorial Park – 2703 Battleship Pkwy, Mobile, AL 36602

Dates/Times: April 18, 10:00 AM to 5:00 PM and April 19, 12:00 PM to 5:00 PM

Expected Attendance: 5000+

Primary Contact: JeNyia Rocker, Events Manager (Events@cityofmobile.org)

3. SCOPE OF WORK

The selected Vendor will:

• Show Kites: Produce and display show kites on site during the event, as space and weather

permit. The Vendor predicts more than three (5) show kites and could display up to twelve (12) if

conditions allow.

• Stunt Kite Shows: Provide stunt kite show(s) during the event, as space and weather permit.

Stunt kite routines shall last approximately 35-45 minutes each and be scheduled throughout

event hours.

• Kite Sales: Offer kites for sale on site. Vendor must provide at least one kite option starting at

$10 for public purchase. Additional kites may be sold at regular vendor-determined pricing.

• Marketing Assets: Provide photos and/or materials that the Host may use to market the event

(pre- and post-event). Usage shall be royalty-free for Host marketing.

• Field Layout & Safety: Advise on optimal wind windows, safe buffer zones, crowd lines, and

anchor placement; coordinate with Host on fencing/flagging.

• Equipment: Furnish all kites, lines, reels, anchors/weights, tools, and PPE necessary for safe

operations.

• Staffing: Provide qualified operators/ground crew sufficient for show kites and stunt demos;

designate an on-site Lead.

• Weather Calls: In consultation with the Host, make go/no-go and pause decisions based on

conditions (wind, lightning, heavy rain, excessive gusts).

• Load-in/Out: Meet all production schedules; participate in on-site safety briefings; restore field

to pre-event conditions.

4. DELIVERABLES

• Show Kite Display: Continuous/layered activation during public hours (with reasonable breaks),

targeting 5-12 show kites aloft as space and weather allow.

• Stunt Kite Demonstrations: A minimum of three (5) demonstrations per day, 35-45 minutes

each, scheduled with Host for PA announcements.

• On-Site Briefing: Daily safety/wind check with Host before gates open; end-of-day recap.

• Public Engagement: On-site kite sales with entry-level kites starting at a minimum price point of

$10, along with additional kites available at standard retail pricing determined by the Vendor.

• Kite Hospital: A designated kite repair station available during event hours for basic,

non-complex repairs.

5. HOST WILL PROVIDE

• Secured flying field with defined wind window and crowd control perimeters.

• On-site point of contact and radio (if required) for operations.

• Access to parking, load-in area, and basic amenities (restrooms).

• Event PA support for demo announcements (as available).

• Marketing support using Vendor-provided assets.

6. SAFETY & WEATHER

Vendor must operate to industry best practices. Flying shall pause for lightning, heavy precipitation, or

unsafe winds/gusts. Vendor shall specify acceptable wind ranges for each kite and provide an anchoring

plan (e.g., ballast/sandbags/water barrels; ground stakes only where pre-approved). Any airspace or site-

specific restrictions will be enforced by Host.

7. INSURANCE & COMPLIANCE

Prior to contract execution, Vendor shall furnish a Certificate of Insurance naming the City of Mobile as

Additional Insured:

• Commercial General Liability: 1,000,000 per occurrence / 2,000,000 aggregate

• Automobile Liability (if applicable): 1,000,000 combined single limits

• Vendor must comply with all City, State, and site rules, including business license and City

vendor registration prior to payment.

8. PROPOSAL FORMAT

Proposals shall be submitted as a single PDF and include:

• Cover letter with firm name, primary contact, phone, and email.

• Qualifications/experience with show kites and stunt demonstrations; team bios.

• Proposed approach, including anticipated kite mix and sample stunt schedule.

• Safety plans (wind ranges, anchoring, crowd buffer, weather thresholds).

• Marketing samples (photos/links) and permission statement.

• References 3 recent municipal/corporate/festival clients).

10. EVALUATION CRITERIA

Proposals will be evaluated on: Qualifications & experience; Quality and scale of proposed show kites;

Stunt demo plan; Safety approach; Quality of marketing assets; Price/value; References; Schedule

availability.

12. SUBMISSION INSTRUCTIONS

Email proposals to: Events@cityofmobile.org with subject line “Kites Over Mobile Kite Master

Proposal” by Wednesday, February 4, 2026.

Appendix Site & Operations (to be finalized at award)

Field map with wind window, load-in routes, parking and parking passes, and amenities will be provided

by Host. Final run-of-show, radio channel assignments, and emergency procedures will be issued no later

than one (1) week prior to the event.

Commodity Codes

• NAICS 541310Architectural Services

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