Project Information

Bid Title

Request for Quotes for Plant Storage Services

Issuing Agency

Clean Water Services

Location

Oregon

Published Date

May 21, 2025

Closing Date

Jun 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens	Closes	Status
5/21/2025	6/16/2025	Open

Clean Water Services (District) is interested in leasing between 5,000 and 7,000 square feet of cooler space for the purpose of bareroot plant storage and distribution (Plant Cooler). The preferred lease term would be September 20 through March 31 of 2025-2026, with the option to renew the lease for up to four additional six-month periods (2026-2027, 2027-2028, 2028-2029 and 2029-2030) at the monthly pricing submitted by the contractor with the highest scoring quote in response to this Request for Quotes (RFQ). The preferred location would be within 10 miles of 4490 SW Minter Bridge Rd, Hillsboro OR, 97123.

Submission Instructions:
Contractors must complete and submit the following in one email to Marcela Erceg, Procurement Specialist, at ErcegM@CleanWaterServices.org by 5:00 p.m. on Monday, June 16, 2025 (Deadline):

1. Attachment 3: Quote Form

2. Attachment 4: Bid Table -Unit Pricing

The subject line of your email must include the following words: “Quote for Plant Storage Services”. Any Quotes received after the Deadline will not be considered. It is the Contractor’s responsibility to ensure District receives their Quote by the Deadline. Contractors may want to contact District to confirm their Quote was received. The Quote arrival date and time will be when the message with the Quote arrives at Marcela Erceg’s email inbox (final destination) and not at any intermediate system.

Description of Services Needed:
Each year, roughly 800,000 plants, representing around 72 different species, will be delivered to the selected plant storage facility in October to early January and distributed to revegetation contractors through March 31 each year. The District must have access to the refrigeration unit at all times during the lease term. Access to Wifi at the storage facility is preferred but not required. The services needed are further described in the Scope of Work in Attachment 1 (Exhibit A to the Contract).

The public contract to be awarded does not involve asbestos abatement work, and contractors quoting on this public contract are not required to be licensed with the Department of Environmental Quality pursuant to ORS 468A.710.

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Commodity Codes

• NAICS 484210Used Household and Office Goods Moving
• NAICS 493110General Warehousing and Storage
• NAICS 493190Other Warehousing and Storage
• NAICS 561730Landscaping Services

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