Project Information

Bid Title

DISASTER SERVICES AND SUPPORT

Issuing Agency

City of Kenner

Location

Louisiana

Published Date

Dec 10, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-6926

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-6926
Bid Title:	DISASTER SERVICES AND SUPPORT
Category:	BIDS
Status:	Open

Publication Date/Time: 12/10/2025 8:30 AM Closing Date/Time: 1/16/2026 12:00 PM Related Documents: RFP 25-6926 DISASTER SERVICES AND SUPPORT

Attachment Preview

REQUEST FOR PROPOSAL

TO PROVIDE DISASTER SERVICES AND SUPPORT

THIS CONTRACT MAY BE INVOKED FOR

CITY, PARISH, STATE AND FEDERALLY DECLARED

DISASTERS OR EMERGENCY EVENTS

RFP NO. 25-6926

Proposal Receipt Date: ______________

Proposal Receipt Time: ________ (CST)

City of Kenner

Finance Department

1610 Reverend Richard Wilson Drive, Building D

Kenner, Louisiana 70062

Telephone No: (504) 468-4049

TABLE OF CONTENTS

Part I – Administrative and General Information

1.1 Background ................................................................................................................... 1

1.1.1 Purpose. ................................................................................................................ 1

1.1.2 Goals and Objectives............................................................................................ 2

1.2 Schedule of Events. ...................................................................................................... 2

1.3 Proposal Submittal ........................................................................................................ 2

1.4 Proposal Response Format............................................................................................ 3

1.4.1 Number of Response Copies…………………………………………….………4

1.4.2 Legibility/Clarity…………………………………………………….................. 4

1.5 Confidentiality………………………………………………………………... ........... 4

1.6 Proposal Clarifications Prior to Submittal…………………………………..................5

1.6.1 Pre-proposal Conference…………………………………...................................5

1.6.2 Proposer Inquiries……………………………………………. ........................... 5

1.7 Proposal Guarantee ……………………………………………………………… ...... 5

1.8 Performance Bond…………………………………......................................................6

1.9 Changes, Addenda, Withdrawals………………………………………………... ....... 6

1.10 Cost of Offer Preparation………………………………………………………… ...... 6

1.11 Non-negotiable Contract Terms…………………………………………………........ 6

1.12 Taxes……………………………………………………………………………… ..... 6

1.13 Proposal Validity……………………………………………………………………... 6

1.14 Prime Proposer Responsibilities………………………………………………… ....... 7

1.15 Written or Oral Discussions/Presentations………………………………………........ 7

1.16 Acceptance of Proposal Content ................................................................................... 7

1.17 Contract Negotiations...………................................................................................... 7

1.18 Cancellation of RFP or Rejection of Proposal .............................................................. 7

1.19 Evaluation and Selection............................................................................................... 7

1.20 Award ............................................................................................................................ 8

1.21 Notice of Intent to Award ............................................................................................. 8

1.22 Insurance Requirements ................................................................................................ 8

1.23 Subcontractor Insurance................................................................................................ 8

1.24 Indemnification ............................................................................................................. 8

1.25 Fidelity Bond Requirements ......................................................................................... 9

1.26 Payment for Services..................................................................................................... 9

1.27 Termination ................................................................................................................... 9

1.27.1 Termination for Cause……………………………………………………….....9

1.27.2 Termination for Convenience……………….……………………………….....9

1.27.3 Appropriations Dependency............................................................................. 10

1.28 Assignment.................................................................................................................. 10

1.29 No Guarantee of Quantities......................................................................................... 10

1.30 Audit of Records ......................................................................................................... 10

1.31 EEOC and ADA Compliance...................................................................................... 10

1.32 Record Retention......................................................................................................... 11

1.33 Record Ownership....................................................................................................... 11

1.34 Content of Contract/Order of Precedence ................................................................... 11

1.35 Contract Changes ........................................................................................................ 11

1.36 Substitution of Personnel ............................................................................................ 11

1.37 Force Majeure ............................................................................................................. 11

1.38 Governing Law............................................................................................................ 12

1.39 Claims or Controversies .............................................................................................. 12

Part II – Scope of Work / Services

2.1 Scope of Services ........................................................................................................ 12

2.2 Notice to Proceed ........................................................................................................ 14

2.3 Price Schedules ........................................................................................................... 14

2.4 Deliverables................................................................................................................. 15

2.5 Location....................................................................................................................... 15

2.6 Period of Agreement ................................................................................................... 15

Part III – Evaluation

3.1 Qualifications and Experience .................................................................................... 15

3.2 Technical Proposal ...................................................................................................... 16

3.3 Cost Proposal .............................................................................................................. 17

Part IV – Attachments

A. Insurance……………………………………………………………………………..19

B. Price Proposal………………………………………………………………………..23

C. Affidavit………………………………………………………………………….…..27

D. Corporate Resolution…………………………………………………………….…..28

E. Signature Page……………………………………………………………………….29

F. Sample Services Agreement………………………………………………………....30

G. Federal Provisions…………………………………………………………………...35

REQUEST FOR PROPOSALS

TO PROVIDE DISASTER SERVICES AND SUPPORT

THIS CONTRACT MAY BE INVOKED FOR

CITY, PARISH, STATE AND FEDERALLY DECLARED

DISASTERS OR EMERGENCY EVENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

Further, to protect such data, each page containing such data shall be specifically identified and

marked “CONFIDENTIAL”.

The Proposer shall not mark the entire proposal “confidential” or as information constituting an

exception to Louisiana’s Public Records Act. If an entire response, submittal or proposal is so

marked, the City of Kenner shall not consider the proposal for an award of the contract.

Nothing herein shall prohibit the City of Kenner from making any proposal, including confidential

business data, trade secrets, and proprietary information contained therein, available to any other city

or parish agency, person or organization for the sole purpose of assisting the City in its evaluation of

the proposal. The City shall require said individuals to protect the confidentiality of any specifically

identified proprietary information or privileged business information obtained as a result of their

participation in these evaluations.

1.1 Background

The City of Kenner (sometimes referred to as "City") is interested in establishing a pre-placement

and post-event contract to provide Disaster Services and Support for Disaster and/or Emergency

Events on an as-needed basis. This contract may be invoked for Parish, State, and Federally declared

disasters or emergency events.

1.1.1 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals from bona fide,

qualified proposers who are interested in providing disaster services and support to the City of

Kenner. This involves the timely delivery of services and support, including equipment, supplies and

materials, to specified locations within the City. The proposer will determine and identify vendor

resources required to provide a full and timely response in establishing services required by the City

of Kenner. The proposer will develop, maintain, and provide a network of services and equipment

providers to meet City of Kenner requirements for disaster services and support.

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1.1.2 Goals and Objectives

The objective of the Request for Proposals (RFP) process is to enter into a contract agreement with

the successful Proposer that is most advantageous to the City of Kenner in terms of price, quality of

service, and contract terms.

Proposers must be experienced in emergency response services, specifically in providing disaster

services and support, including equipment, materials, and supplies, for emergency events, and

knowledgeable regarding FEMA regulations. Proposers must provide a minimum of three (3)

references, with current contact information, for projects of similar scope and size completed within

the last three (3) years.

The resulting contract from this RFP may be eligible for FEMA reimbursement; therefore, specific

provisions may apply to this RFP Solicitation, and prevailing wages (as per the Davis-Bacon Act)

will be applicable.

1.2 Schedule of Events

Event

Advertise RFP and mail public announcements

Deadline for receiving Proposer inquiries

Issue response to Proposer inquiries

Proposal submission deadline

Date

December 10, 2025

January 7, 2026

January 9, 2026

January 16, 2026

Note: The City of Kenner reserves the right to amend and/or alter this Calendar of Events as

it deems necessary.

1.3 Proposal Submittal

All proposals shall be received by the City of Kenner Finance Department no later than the date

and time shown in the Schedule of Events.

Important: Clearly mark outside of envelope, box, or package with the following information

and format:

• Proposal Name: DISASTER SERVICES AND SUPPORT

• Proposal No.: RFP 25-6926

• Proposal Receipt Date: January 16, 2026, 12:00 p.m. (CST)

Proposals will be received at:

City of Kenner Finance Department

1610 Reverend Richard Wilson Drive

Bldg. D, 1st Floor

Kenner, Louisiana 70062

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Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561210Facilities Support Services

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