Project Information

Bid Title

Janitorial Supplies

Issuing Agency

Genesee County

Location

Michigan

Published Date

Apr 16, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-488

Original Source

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Bid Documents

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Project Description

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
26-488	Janitorial Supplies Janitorial Supplies Bid Form Addendum 1	Wednesday, May 6, 2026 @ 2:00 PM

Attachment Preview

April 2, 2026

GENESEE COUNTY INVITATION TO BID (ITB) #46-488

Sealed bids will be received until 2:00 p.m. (EST), Wednesday, May 6, 2026, at the

Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,

48502 for Janitorial Supplies.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website Purchasing Regulations 06.12.2024.pdf.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

bid response with the bid number, bid name, bid due date and time, and your firm’s name.

The bid request number and due date for this ITB are:

DUE DATE:

DUE DATE FOR QUESTIONS

BID REQUEST NUMBER

2:00 PM (EST), Wednesday, May 6, 2026

Wednesday, April 15, 2026, before 3:00 PM (EST)

#46-488

Rita Schubert

Rita Schubert, Purchasing Manager

bid2\2025\46-488

Attachments

1

ITB #46-488

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO BIDDERS............................................................3

SECTION 2 - STANDARD TERMS & CONDITIONS.................................................5

SECTION 3 - ADDITIONAL TERMS & CONDITIONS...............................................5

SECTION 4 – QUALIFICATIONS OF BIDDERS .......................................................8

SECTION 5 – INTRODUCTION, GENERAL INFORMATION, AND OVERVIEW .....9

SECTION 6 – INFORMATION REQUIRED FROM BIDDERS.................................10

SECTION 7 – EVALUATION CRITERIA AND SELECTION PROCEDURE ...........10

SECTION 8 – INSURANCE REQUIRED FROM BIDDERS.....................................10

SIGNATURE PAGE .................................................................................................13

GENESEE COUNTY INSURANCE CHECKLIST ....................................................14

REFERENCES…. ..................................................................................................... 15

FAMILIAL RELATIONSHIP SWORN STATEMENT................................................16

PURCHASE CONTRACT.........................................................................................17

EXHIBIT A……… .....................................................................................................24

Exhibit B……….. .....................................................................................................25

2

ITB #46-488

ITB #46-488 JANITORIAL SUPPLIES

SECTION 1 - INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 2:00 p.m. (EST), Wednesday, May 6, 2026, at the

Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,

48502. The Genesee County Purchasing Department hours of operation are 8:00

a.m. to 4:30 p.m., closed holidays check website for closed days. Label the sealed

envelope containing the bid response as described on page 1. LATE BIDS AND

BIDS SENT BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

3. Submit one original and one paper copy of your bid. After the bid closes, you

will be contacted to send the County an electronic copy of your complete bid

via email. All bids submitted become the property of Genesee County. The original

must include a signature on the Signature Page of a person authorized to make a

binding offer. Failure to provide the required number of duplicate copies may result

in the rejection of your bid. Bids may not be submitted on the MITN site for this

offering.

4. All submissions will be time stamped by an individual within the Office of Fiscal

Services. The only acceptable evidence of the time of receipt of the submissions is

that of the time clock that resides within said office. It is each Bidder’s responsibility

to ensure that its bid is time stamped by the Office of Fiscal Services by the deadline.

This responsibility rests entirely with the Bidder, regardless of delays resulting from

postal handling or for any other reasons. Bids will be accepted at any time during the

normal course of business only, said hours being 8:00 a.m. to 4:30 p.m. Local Time,

Monday through Friday, legal holidays as an exception.

5. Michigan Inter-governmental Trade Network– an alternate review of the ITB

Janitorial Supplies can be done at:

http://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities to

this site. As a vendor, you can register with Michigan Inter-governmental

Trade

Network

(use

hyperlink

or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid notification,

your company will receive emails once Genesee County has a bid

opportunity that matches your company's business. In addition, the site

handles bid opportunities, RFPs, and RFQs for other member governmental

agencies. If you need help registering, please call Michigan Inter-

governmental Trade Network support department toll free 1-800-835-4603.

3

ITB #46-488

6. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this ITB, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of bid.

7. All prospective bidders shall be responsible for routinely checking the Genesee

County Purchasing Department website at Genesee County, MI for issued addenda

and other relevant information. Genesee County shall not be responsible for the

failure of a prospective proposer to obtain addenda and other information issued at

any time related to this ITB.

8. A sample of a contract is attached to this ITB. After the award is made to the

successful bidder, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms

and conditions of the contract and this ITB must be clearly set forth in your bid and

referenced on the company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or ITB unless those changes are

requested in your bid.

9. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in the attached sample contract. Failure to comply with these provisions will

cause termination of the agreement. The County of Genesee requires a signed

Genesee County Insurance Requirements acknowledgement form with each bid

submitted.

The contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee against all claims or demands

whatsoever, and to hold the County of Genesee harmless from any loss or damage

resulting therefrom.

County policy dictates that under no circumstances can the County agree to

indemnify bidders pursuant to Michigan Law.

10. Bid Format: Bids must be submitted in the format outlined in SECTION 8 -

INFORMATION REQUIRED FROM BIDDERS to be deemed responsive.

11. Local Preference for Genesee County Businesses: Unless the funding source for

the contract prohibits such preferences, within 5 business days of bid opening, if the

lowest responsive responsible bidder is not a Genesee County Business a Genesee

County Business who has submitted a responsive bid that is no more than 5% higher

than the lowest responsive bid may submit an amended bid to the Purchasing

Administrator. In the event that there are multiple Preferred Businesses that would

qualify for an opportunity to submit an amended bid, only the Preferred Business

submitting the lowest qualifying bid may submit an amended bid. A Preferred

4

ITB #46-488

Business, who is the lowest responsive responsible bidder, may not amend their bid

pursuant to this section. Amended bids submitted by Preferred Businesses in this

manner shall be considered along with other responsive bids submitted by

responsible bidders.

SECTION 2 - STANDARD TERMS & CONDITIONS

1. See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified vendors who can provide janitorial supplies.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Facilities and Operations

Department. The contact person is Rita Schubert, Purchasing Manager, Genesee

County, 324 S. Saginaw Street, Suite 9A, Flint, Michigan 48502, phone (810) 257-

3195 and rschubert@geneseecountymi.gov. Email is the preferred method of

contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received no later than Wednesday, April 15, 2026, before 3:00 PM

(EST) to the Genesee County Purchasing Department as listed above. E-mail is

the preferred method of contact for all inquiries concerning this ITB, and entitle the

subject line of your e-mail as follows: Question(s) for ITB #46-488. No verbal

interpretation to any respondent as to the meaning of any requirement stated in

this ITB shall be binding on Genesee County. All responses to questions regarding

this ITB shall be issued in writing and distributed as an addendum by Genesee

County.

4. Addenda: Genesee County reserves the right to amend and provide clarification

of this ITB prior to the date for bid submission. In such an event, an addendum will

be posted on the Purchasing Department website Genesee County, MI. Further,

all bidders shall acknowledge having seen any and all addendums issued (1, 2, 3,

etc.) on the Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB

or any costs prior to approval of the contract by Genesee County and formal

notification to the selected proposer will be the responsibility of the respondent and

will not be reimbursed by Genesee County. Bids should be prepared simply and

economically, providing a straightforward, concise description of the bidder’s ability

to meet the requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all bidders are encouraged to

submit a complete response to this ITB using the format outlined in SECTION 8 -

5

ITB #46-488

Commodity Codes

• NAICS 561720Janitorial Services

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