Project Information

Bid Title

Town of Fort Mill Doby Bridge Park Removal and Replacement of Exterior Steps Project RFP 500-154

Issuing Agency

Fort Mill town

Location

South Carolina

Published Date

Mar 19, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 500-154

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 500-154
Bid Title:	Town of Fort Mill Doby Bridge Park Removal and Replacement of Exterior Steps Project RFP 500-154
Category:	Services/Supplies
Status:	Open
Bid Recipient:	Phillip Aycock, Town of Fort Mill Procurement Manager

Description: The Town of Fort Mill is seeking qualified contractors to remove, dispose of, and replace the existing wooden exterior steps located on the side of the Park and Recreation building at Doby’s Bridge Park with a new metal stair system. The intent of this project is to improve safety, durability, and long-term maintenance by replacing the aging wooden steps with a permanent metal structure suitable for outdoor public facility use. Publication Date/Time: 3/19/2026 4:00 PM Closing Date/Time: 4/13/2026 2:00 PM Submittal Information: Mail in, drop off or Attend Bid Opening Pre-bid Meeting: Mandatory Pre Bid Meeting Contact Person: Brown Simpson at bsimpson@fortmillsc.gov or 803-242-0381 Related Documents: Town of Fort Mill Doby Bridge Park Removal and Replacement of Exterior Steps Project RFP 500-154

Attachment Preview

Town of Fort Mill Doby Bridge Park Removal and

Replacement of Exterior Steps Project RFP 500-154

The Town of Fort Mill is seeking qualified contractors to remove, dispose of, and replace the existing

wooden exterior steps located on the side of the Park and Recreation building at Doby’s Bridge Park

with a new metal stair system. The intent of this project is to improve safety, durability, and long-term

maintenance by replacing the aging wooden steps with a permanent metal structure suitable for

outdoor public facility use.

Mandatory Prebid Meeting

Monday, March 30, 2026

@ 11:00 am

Doby Bridge Park

1905 North Doby’s Bridge Road

Fort Mill, SC 29715

Bid Opening

Monday, April 13, 2026

@ 2:00 pm

205 North White Street

Fort Mill, SC 29715

(If delivering in person please

wait in the lobby or drop off

with receptionist)

1

Scope of Work

1. Project Description

The Town of Fort Mill is seeking qualified contractors to remove, dispose of, and replace the existing

wooden exterior steps located on the side of the Park and Recreation building at Doby’s Bridge Park

with a new metal stair system. The intent of this project is to improve safety, durability, and long-term

maintenance by replacing the aging wooden steps with a permanent metal structure suitable for

outdoor public facility use.

The contractor shall furnish all labor, materials, equipment, supervision, transportation, and incidentals

necessary to complete the work in accordance with the requirements outlined in this solicitation.

2. Scope of Services

2.1 Site Verification

Prior to beginning work, the contractor shall visit the site to verify all measurements, conditions, and

attachment points associated with the existing stair structure. Submission of a bid shall indicate the

contractor has familiarized themselves with the site conditions.

2.2 Removal and Disposal of Existing Structure

The contractor shall:

• Carefully dismantle and remove the existing wooden steps, including treads, stringers, handrails,

fasteners, and any associated components.

• Protect the existing building structure, foundation, and surrounding property during removal

activities.

• Remove all debris and construction waste from the site.

• Properly dispose of all materials offsite in accordance with local, state, and environmental

regulations.

2.3 Fabrication and Installation of New Metal Stair System

The contractor shall furnish and install a new exterior metal stair system designed for commercial or

municipal outdoor use. At a minimum, the stair system shall include:

• Structural metal stringers or frame capable of supporting required loads

• Slip-resistant metal treads suitable for exterior use

• Code-compliant handrails and guardrails

• Anchoring hardware and structural connections appropriate for attachment to the existing

building

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• Corrosion-resistant coating or finish (such as galvanized or powder-coated steel) designed for

long-term outdoor durability

The stair system shall be installed level, secure, and in full compliance with applicable building codes and

safety standards.

3. Site Protection and Safety

The contractor shall be responsible for maintaining a safe work environment and protecting park

visitors, Town staff, and property during the project. This includes:

• Installation of temporary barriers, caution tape, or signage as necessary

• Maintaining clear access routes around the work area

• Compliance with all applicable OSHA safety regulations

4. Cleanup and Site Restoration

Upon completion of the installation, the contractor shall:

• Remove all construction debris, packaging materials, and unused supplies from the site

• Restore the surrounding area to a clean and safe condition

• Ensure the site is ready for normal public use

5. Compliance Requirements

All work performed under this contract shall comply with:

• Applicable local, state, and federal building codes

• OSHA safety regulations

• Applicable South Carolina construction standards

• Manufacturer specifications for the stair system and materials

All materials used shall be new, commercial-grade, and suitable for outdoor municipal use.

6. Final Inspection and Acceptance

Upon completion of the work, the contractor shall notify the Town of Fort Mill for final inspection. The

project will be considered complete when the Town determines that all work has been performed in

accordance with the contract requirements and the stair system is safe, stable, and fully operational.

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All proposals shall be addressed and/or delivered in a sealed envelope to:

Town of Fort Mill

205 North White Street

Fort Mill, SC 29715

Attn: Phillip Aycock, Procurement Manager RFP 500-154

Proposals will be received by 2:00 p.m. (Eastern Time) on April 13, 2026. Any bid received after the

appointed time and date will not be opened or considered and will be returned to the bidder.

Town Contacts

Questions regarding insurance should be directed to Phillip Aycock at paycock@fortmillsc.gov or 803-

547-2116, to make appointments to inspect the properties please contact Brown Simpson at

bsimpson@fortmillsc.gov or 803-242-0381.

Non-Appropriation of Funds

This Agreement shall be subject to the availability and appropriation of funds by Management, and

Town Council. If the Council does not appropriate the funding needed by the Town to make payments

under this Agreement for a given fiscal year, the Town will not be obligated to pay amounts due beyond

the end of the last fiscal year for which funds were appropriated. No act or omission by the Town, which

is attributable to non-appropriation of funds, shall constitute a breach of or default under this

Agreement.

Bid Cancellation

Cancellation An Invitation for Bids, a Request for Proposals, a Request for Qualifications, or other

solicitation may be cancelled, or any or all bids or proposals may be rejected in whole or in part as may

be specified in the solicitation, when it is in the best interest of the Town. The reasons therefor shall be

made part of the contract file.

4

Compliance with Law

The selected consultant and its agents and employees shall be bound and comply with all federal, state,

and local laws, ordinance rules and regulations, as well as all other governing bodies having legal

jurisdiction with respect to the area where such work is performed.

Disqualification and Rejection of Quotations

Town of Fort Mill reserves the right to reject any consultant who has failed to perform satisfactorily, or

complete on time, or in a manner inconsistent with the bid documents, contract of similar nature, or to

reject the RFP of a consultant who is not able to perform such contract satisfactorily. The Town

expressly reserves the right to award the contract to the consultant that best meets the requirements as

set forth herein – which is in the best interest of the Town, and it’s need. This solicitation does not

commit the Town of Fort Mill to award a contract, to pay any cost incurred in the preparation of a

proposal, or to produce or contract for services. A respondent may not alter the RFQ or its components.

The Town of Fort Mill reserves the right to accept or reject any or all proposals received as a result of

the Request for Proposal, or to cancel it in part or in its entirety if it is in the best interest of the Town of

Fort Mill. The Town reserves the right to change the solicitation schedule or issue amendments to the

solicitation at any time. All respondents submitting qualifications agree to abide by all relevant

provisions of the South Carolina Code of Laws as they apply.

Excluded Bidders

Bids from vendors/contractors with prior poor performance; quality issues, contact conformance,

payment history, timeline compliance, or any other reason the Town deems POOR PERFORMANCE will

not be considered. Excluded Vendors/Contractors can resubmit complete company information with

references for the Town review after a minimum of one year from the last excluded bid. The Town will

contact Vendor/Contractor with its decision within 30 days of company information submittal. The Town

reserves the right to include or exclude said Vendor/Contractor based on findings.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction

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