Project Information

Bid Title

Stage Lighting Services

Issuing Agency

Hillsborough County Public Schools

Location

Florida

Published Date

Jul 31, 2025

Closing Date

Aug 28, 2025

Government Level

State & Local

Status

Closed

Ref. #

25222-RFP-MST

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2025

Primary Contact
Rebecca Baez

Title
Stage Lighting Services

Secondary Contact
Shawntavia Fleurijean

Number
25222-RFP-MST

Tertiary Contact

Type
Request for Proposal

Department
Communications and Electronics

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
HCPS is seeking competitive proposals from experienced and qualified vendors to provide the goods and services described in this solicitation. These services include, but are not limited to, the maintenance, repair, installation, and modification of stage lighting systems and equipment at various District sites. Vendors shall also provide all necessary labor, materials, supervision, equipment, and other related items required to successfully complete each request in accordance with the specifications outlined herein. This section outlines HCPS’s expectations regarding the required goods, services, and performance standards. Bidders must respond to all specified requirements and service criteria. The Contractor must have the capability to service dimmer racks and ensure access to certified electricians, either employed directly or through licensed subcontractors. The Contractor is required to submit a list of their authorized suppliers for manufactured parts. The Contractor must have a Limited Energy Contractor (ES) License or higher.

Dates(All times are listed as EST )

Broadcast Date
7/31/2025 4:00 PM EST

Question End Date
8/14/2025 3:00 PM EST

Due Date
8/28/2025 3:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 2 (All times are listed as EST )

Date	Time	Mandatory	Location
8/6/2025	8:00 AM	No	Microsoft Teams: Meeting ID: 272 903 042 015 1 Passcode: 3Ga6HF6U Dial by Phone: 813-322-2739 Phone Conference ID: 327 037 518#
8/6/2025	8:00 AM	No	https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhiN2JlZGEtNzQ1YS00OWJhLWFjZDgtNWY5MDUxZWQ3ZTEz%40thread.v2/0?context=%7b%22Tid%22%3a%2210a8fdf9-c2ff-4e0d-9c19-1fe2c188164a%22%2c%22Oid%22%3a%22ecd27359-e6bf-4812-a3cd-864994bf634b%22%7d

Documents

Total: 6

Type	Name	Description	File Type
Request for Proposal	25222-RFP-MST Stage Lighting Services.pdf	25222-Stage Lighting Services	PDF
Attachment	25222 Price Sheet.xlsx	Price Sheet	Excel
All Bid Types	VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES.pdf	Affidavit: Human Trafficking	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	W-9 Substitute Form 081423.pdf	W-9 Substitute Form	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 25

Code	Description
[265-20]	Curtains, Draperies, and Scarves
[265-30]	Curtain and Drapery Hardware: Hooks, Rods, etc.
[265-80]	Upholstery Supplies: Beading, Burlap, Buttons, Padding, Springs, Tacks, Thread, Welt Cord, etc.
[265-87]	Valances and Cornices
[345-24]	Fireproof Curtains
[285-29]	Dimmers, Light (See Class 855 for Theatre Dimmers)
[855-22]	Curtains, Cycloramas, Draperies, Drops, etc.
[855-44]	Lighting and Dimming Controls: Autotransformer Dimmers, Control Panels, Solid State Thyristor/Triac Dimmers, etc.
[855-46]	Lighting Control Systems: Memory and Computer/Microprocessor Type
[855-48]	Lighting Distribution Hardware: Borderlight Cables, Pipe Battens, Plugging Strips and Boxes, Wall and Floor Pockets, etc.
[855-50]	Lighting Instruments: Border and Cyclorama Striplights, Follow Spotlights, Floodlights, Special Effects Lighting, Spotlights, etc.
[855-53]	Lighting Systems, Complete
[855-75]	Stage Hardware and Supplies: Braces, Canvas, Clamps, Paints, etc.
[855-81]	Stages, Theatre (All Types)
[855-80]	Stage Rigging and Tracks
[910-11]	Drapery and Curtain Installation, Maintenance and Repair
[910-12]	Drapery and Curtain Fabrication Services
[910-82]	Wiring and Other Electrical Maintenance and Repair Services
[931-53]	Lighting Fixtures Maintenance and Repair
[936-77]	Substation/High Voltage (Electrical) Maintenance and Repair
[961-73]	Theatrical Services (Including Production, Scenery Design, Stage, etc.)
[968-48]	Inspection Services, Electrical Instrumentation and Control
[977-32]	Drapery and Curtain Rental or Lease
[992-39]	Electrical Systems Testing Services
[992-40]	Electronic and Electrical Cable Testing Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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