Project Information

Bid Title

Proposal for Construction Services for Navajo Nation Fire & Rescue Bay Door Installation

Issuing Agency

Navajo Nation

Location

Arizona

Published Date

Dec 1, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

BID No. 25-11-3923DB

Original Source

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Project Description

• Proposal for Construction Services for Navajo Nation Fire & Rescue Bay Door Installation.pdf (2.06 Mb)

Navajo Nation Division of Community Development
BID No. 25-11-3923DB

Attachment Preview

NAVAJO NATION DIVISION OF

COMMUNITY DEVELOPMENT

REQUEST FOR PROPOSAL

NO. CPMD 2025-11-19

BID REFERENCE # 25-11-3923DB

NOVEMBER 12, 2025

CONSTRUCTION SERVICES FOR

NAVAJO NATION FIRE & RESCUE

BAY DOOR INSTALLATION

NNFRS BAY DOOR INSTALLATION

BID# 25-11-3923DB

REQUEST FOR PROPOSAL

OVERVIEW ON REQUEST FOR PROPOSAL

The Navajo Nation Division of Community Development(DCD), Capital Projects Management

Department (CPMD) on behalf of the Navajo Nation Fire & Rescue Services (NNFRS) in Window

Rock, Arizona, invites qualified contractors to submit proposals for the installation of the Overhead

Bay Doors for three different sites; Tuba City Fire Station #40, Chinle Fire Station #50, and

Shiprock Fire Station #20. This Request for Proposal (RFP) accounts for a preliminary evaluation of the

offeror(s) qualifications, proposed scope of work, site knowledge, and project timeline. The Navajo

Nation reserves the right not to award a contract under this RFP and may issue a new RFP for the same

services at its discretion.

PROPOSAL DOCUMENTS

Proposal Documents include the Request for Proposals, the Proposal Form, other proposing and contract

forms including any addenda issued prior to receipt of proposals. The Contract Documents proposed for

the Work consists of the Owner-Contractor Agreement, the Conditions of the Contract (General

Supplementary and other conditions), the Scope of Work and all Addenda issued prior to and all

Modifications issued after execution of the Contract.

SECURING DOCUMENTS

Contract Documents will be sent out by CPMD/ Project Manager and sent by email. No Mandatory Pre-

Proposal Conference for this project.

EXAMINATION

A MANDATORY site visit with the Tuba City, Chinle, and Shiprock Fire Stations is required for

all General Contractors submitting a proposal. Please schedule a date before the site visit.

Participation in the site visit is a critical part of the proposal evaluation criteria. Proposals will not be

accepted without a signed Site Visit Acknowledgment Form.

Before submitting a proposal, proposers shall carefully examine the scope of work documents, visit the

site of the work, and fully inform themselves as to all existing conditions and limitations, and shall

include in the proposal a sum to cover the cost of all items included in the Contract. The proposer, if

awarded the Contract, shall not be allowed additional compensation because of lack of examination.

Proposal submission will be considered conclusive evidence that proposer made such examination.

SCHEDULE OF RFP ACTIVITIES

• Deadline to Submit RFP Questions

• Deadline for RFP Submittal

• Proposal Opening Evaluations

December 16, 2025

December 18, 2025

December 19, 2025

This Request for Proposal (RFP) is issued by the Capital Projects Management Department (CPMD) on

behalf of the Navajo Nation Fire & Rescue Services, in accordance with Navajo Nation laws and

regulations. CPMD is the sole entity authorized to reproduce or distribute this RFP. By participating, the

Offeror agrees to maintain the confidentiality of all related materials and information, limiting access

strictly to personnel on a need-to-know basis within its organization. No materials may be copied, shared,

or disclosed to any external party without the prior written consent of the Owner, CPMD.

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NNFRS BAY DOOR INSTALLATION

BID# 25-11-3923DB

DEADLINE TO SUBMIT QUESTIONS

All questions regarding this RFP must be submitted in writing to the Project Manager no later than 5:00

PM (local time in Window Rock, AZ) on December 16, 2025. Written responses to all submitted

questions, along with any RFP amendments, will be issued in writing to all parties who have submitted a

completed Acknowledgement of Receipt Form.

SUBMISSION OF PROPOSALS

All Offeror submittals must be received no later than 4:00 PM (MST) on December 18, 2025 for review

and evaluation. Submittals received after this deadline will not be accepted or considered.

Submittals must be addressed and delivered to the Navajo Nation Division of Community Development

(DCD), Capital Projects Management Department (CPMD), P.O. Box 1510, Window Rock, AZ 86515 if

USPS Mail, U.P.S., or FEDEX are preferred methods of delivery, if not hand delivered, to 2296 Window

Rock Blvd, NN Admin Bldg. #2, 2nd Floor South, Window Rock, AZ 86515.

Proposal submittals must be sealed

and clearly labeled on the outside

of the package to indicate the

Offeror’s Navajo Nation Priority

status, if applicable, along with the

following

statement:

“DO NOT OPEN – Submittal of

Proposal, NNFRS – BAY DOOR

INSTALLATION” Submittals

sent by facsimile or any other

electronic method will not be

accepted. If hand delivered, make

sure the RFP Packet is time

stamped before you depart.

OPENING OF PROPOSALS

All eligible proposals shall be opened at the Navajo Nation CPMD Conference room on December 19,

2025 at 2:00 pm. All eligible proposals shall be opened in accordance with the proposal opening

procedures of the Navajo Business Opportunity Act (“NBOA”) at 5 N.N.C. §205 C, and a staff member

of the Navajo Nation Business Regulatory Department and the Navajo Nation Office of Controller shall

be in attendance at the opening of proposals.

SELECTION COMMITTEE & EVALUATION

A Selection Committee of at least two persons shall be established for this Procurement, with at least one

person from CPMD, and one person from the NNFRS. The Selection Committee shall perform the

review, evaluation, and ranking of all eligible proposals, and shall determine which proposals are

Responsive and which are Non-Responsive; a Responsive determination by the Selection Committee

alone shall not guarantee a Contract Award, rather, the ultimate determination of eligibility for a Contract

Award and ultimate selection of an Contractor for a Contract Award shall be in accordance with the

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NNFRS BAY DOOR INSTALLATION

BID# 25-11-3923DB

Navajo Business Opportunity Act, and other applicable Navajo Nation laws. Negotiations with the most

responsive Proposer.

STANDARD CONTRACT

The Navajo Nation reserves the right to include contract provisions based on applicable Navajo Nation,

federal, state, and local laws and regulations in the final contract document.

AMENDED SUBMITTALS

An Offeror may submit an amended proposal prior to the proposal submission deadline. The amended

proposal must fully replace any previous submission and be clearly identified as such in the transmittal

letter. The Project Manager will not collate or assemble proposal documents on behalf of the Offeror.

ACCEPTANCE OF REQUIREMENTS

The submission of all Proposals shall constitute the submitting Party’s acknowledgement and acceptance

of all requirements and conditions governing this Procurement.

OWNERSHIP OF DOCUMENTS

All documents and materials contained in this RFP Package are the property of the Navajo Nation . All

documents and materials contained in all submitted Proposals shall be the property of the Navajo Nation

and not be returned to the submitting Party unless the RFP is cancelled; all such documents and materials

shall be either retained or discarded by CPMD, and if kept, all proprietary information shall be treated as

confidential in accordance with the Navajo Nation Privacy Act.

AUTHORITY TO INVESTIGATE

The Project Manager, CPMD Staff, the Selection Committee, and other Navajo Nation staff as necessary,

may make such inquiries and investigations of any persons or entities as necessary and reasonable to

determine the Responsibility of any Interested Party, including eligibility for a Contract Award under

Navajo Nation or other applicable laws or regulations, and to determine the Responsiveness of any

Proposals submitted for the project. Interested Parties failing to submit any information, documents, or

materials requested by CPMD, in a reasonably timely manner, shall be disqualified.

OFFEROR’S RIGHT TO WITHDRAW PROPOSAL

To withdraw a proposal, the Offeror must submit a written request, signed by an authorized

representative, prior to the proposal submission deadline. Offerors may withdraw their proposals at any

time before the deadline.

PERSON OF CONTACT

All interested parties are invited to review and respond to this Request for Proposal at their discretion. All

questions pertaining to the contents of this RFP as a respondent can contact via email John Williams,

Fire Chief at johnwilliams@navajo-nsn.gov.

INQUIRIES, ADDENDA

Should a proposer find discrepancies in, or omissions from the scope of work-related documents, or

should they be in doubt to their meaning, the offeror shall at once notify the Project Manager, Capital

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NNFRS BAY DOOR INSTALLATION

BID# 25-11-3923DB

Project Management Department, Window Rock, Arizona, who will send a written addendum to all

proposers. Neither Owner nor Project Manager will be responsible for oral instruction or information.

Questions received less than 48 hours before the proposal date cannot be answered.

Any Addenda issued by the Project Manager during the time of proposing are to be included in the

Proposal, and will become a part of the contract. Acknowledge Receipt of Addenda on the Proposal

Form in space provided.

SUBSTITUTIONS OF MATERIALS:

Submit material submittals to the Fire Chief John Williams for approval prior to installation. No

substitutions will be considered after submittals have been approved.

COST INCURRED

The Procuring Party shall not be liable for any costs incurred by the Offeror in the preparation of a

proposal or for any expenses incurred prior to the execution of a signed contract resulting from this RFP.

BID GUARANTEE

Bid Guarantee shall be required for all construction related contracts. Bid guarantee security shall be in an

amount equal to at least ten percent (10%) of the proposal amount.

All proposals over $ 50,000.00 shall require a 10 percent bid guarantee at the submittal of proposal.

PROPOSALS

Proposals must be made upon the “PROPOSAL FORM” provided, all blank spaces filled, the signature

shall be longhand and the completed form shall be without alterations or erasures. Where a proposer is a

corporation, the proposal must be signed by the legal names of the corporation, followed by the name of

State of Incorporation and the legal signature or an office authorized to bind the corporation to a contract.

Proposals shall be made out to the order of the Owner and delivered in an enclosed sealed envelope,

marked “NNFRS – BAY DOOR INSTALLATION, DO NOT OPEN”, shall bear the name of the

proposer and the proposer’s address as it appears in the Navajo Nation Business Regulatory Source List-

Latest Edition. Provide Navajo Nation Business Regulatory priority number assigned to the firm on

OUTSIDE of the envelope.

Proposer agrees to commence work on this Project on or before the date specified in the Notice-to-

Proceed and to show evidence he is able to complete the work fully within 365 consecutive calendar days

thereafter.

All proposals shall remain firm for a period to approval of the Navajo Nation 164 contract approval

process. Contractor shall be beginning construction within thirty (30) days after the contract NN164

approval.

Proposals may not be modified after submittal. Proposers may withdraw proposals at any time before the

proposal opening, but may not resubmit them. No proposal may be modified or withdrawn after the

proposal opening.

All applicable permits, deposits, fees, federal, state, and tribal taxes shall be included in the proposal. The

Owner reserves the right to reject any or all proposals or to waive any informalities in any proposals.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors

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