Project Information

Bid Title

Wesselman Park Tennis Court Lighting

Issuing Agency

City of Evansville

Location

Indiana

Published Date

Jun 1, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DEPARTMENT	DESCRIPTION	ATTACHED DOCUMENT	CLOSE DATE
PARKS	Wesselman Park Tennis Court Lighting	IFB-508-04-2026 Drawings (1 of 2) Drawings (2 of 2)	Wednesday, June 17, 2026 12:00 PM CST

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City of Evansville

Issue Date:

Issued By:

Transmitted Via:

Plan Holder List:

Proposals Due:

Invitation For Bids

IFB-508-04-2026

Wesselman Tennis Court Lighting Improvements

June1, 2026

City of Evansville

Parks and Recreation Department

100 E. Walnut Street

C.K. Newsome Building

Evansville, IN 47713

Email and Posting on Website:

https://www.evansvillegov.org/city/department/division.php?structureid=133

Contractors obtaining a bid package should send an email to:

Paul Bouseman at pabouseman@evansville.in.gov letting him know that

they have obtained a package

Wednesday June 17, 2026 at 12:00 Noon CST

1 NW Martin Luther King Jr. Blvd.

Evansville, IN 47708

Room 301

VENDOR INSTRUCTIONS

1. INTRODUCTION

A. The Board of Park Commissioners (the “Board”) by and through the City of Evansville (the "City"), is soliciting

competitive sealed bids from qualified contractors of the Installation of two new irrigation systems for two separate

city golf courses.

B. Your company, among others, is invited to submit a bid on a competitive basis in the format described. The bid

documents establish requirements and defines responsibilities of the proposing vendor (hereinafter "Vendor,”

“Respondent,” or “Contractor”) to install the first phase of a multiuse, accessible trail.

2. GENERAL REQUIREMENTS

The responsibilities of the Contractor include, but shall not be limited to, the following:

A. The Contractor shall purchase all items needed to provide services.

B. The Contractor will furnish all tools and labor required for service.

C. The Contractor shall coordinate with Paul Bouseman, Deputy Director for time and space to complete

all work required.

D. Contractor will be responsible for any needed traffic control (vehicular and/or pedestrian) during

construction.

E. Contractor must possess the required local licensing that pertain to work on this project at the time of bid

opening, per Evansville Municipal Code 3.95.030.

F. Prime Contractors are required to be designated as a Responsible Bidder at the time of bid submission

for any bid over $150,000 per Evansville Municipal Code 3.95.040. Submittal requirements of

subcontractors may be provided immediately after bid award, but prior to the execution of a contract.

G. Contractor must have a written drug testing program in place at the time of bid submission for any bid

over $10,000 per Evansville Municipal Code 3.95.020.

H. Awarded Contractor must carry the required insurance throughout the bidding process until completion

of this project listed in the General Conditions.

3. RESPONSE INSTRUCTIONS

The submitted bid must follow the rules and format established within this Invitation to Bid. Adherence to these

rules will ensure a fair and objective analysis of all quotes. Failure to complete any portion of this request may

result in rejection of a bid.

4. Pre-Bid Conference

A Mandatory Pre-bid Conference will be conducted on June 8, 2026, at 1:00 pm, local time in the Snack Bar

Room in the CK Newsome Center at 100 E. Walnut. All prospective bidders must attend this conference and will

be deemed unresponsive if not represented.

5. CONTACT WITH MUNICIPALITY EMPLOYEES

To ensure a fair and objective evaluation of all bids, Vendors are required to submit all inquiries in writing to

Paul Bouseman at his dcrook@evansville.in.gov email should be titled: Wesselman Tennis Court Lighting

Upgrades

Inquiries shall be submitted no later than eight (8) days prior to the stated opening time and date. This is to allow

for ample time to respond and disseminate to all perspective parties.

All changes in specifications shall be in writing in the form of an addendum and furnished to all contractors.

Verbal information obtained otherwise will not be considered in awarding of quotes. No changes to

specifications will be permitted within seven (7) days prior to the bid opening.

6. ACCESS BID DOCUMENTS

Before submitting a bid, vendors shall examine the specifications in order to understand all existing conditions

and limitations.

7. COSTS OF BID PREPARATION AND SUBMISSION

Each vendor shall be responsible for all costs incurred in order to prepare and submit their response to this IFB.

8. BID BOND

A. Each bid shall be accompanied (in the same envelope) by a bid bond or certified check, made payable to

the “CITY OF EVANSVILLE”, in an amount equal to five percent (5%) of the total bid submitted.

No bid may be withdrawn after the opening of bid without the consent of the Evansville Board of Parks

Commissioner for a period of thirty (30) days after the scheduled time of opening bids.

9. PUBLIC OPENING PROCEDURES

A. No award will be made or implied at this time, unless otherwise indicated.

B. Only the following information will be given:

• Vendor name and amount of bid

C. Bids or related documents may not be reviewed at the bid opening. No discussion of any nature

concerning brand names, deliveries, samples, etc. can be entered into between any Purchasing

Department personnel and any Vendor during or after the bid opening until the evaluation of bids have

been completed and a recommendation for award has been made.

D. A copy of the bid tabulation will be available to review in the Purchasing Department upon completion

of the recommended award.

E. Vendors who wish to review or request copies of bids may do so by contacting the Purchasing

Department at 812-436-4915. A copy fee will be charged for copies.

10. ACCESS TO PUBLIC RECORDS

A. All submissions may be considered public documents under applicable laws and may be subject to

disclosure. Some bid records are public as soon as received by the City, others become public at bid

opening, and others at bid award. Contractor recognizes and agrees that City will not be responsible or

liable in any way for any losses that the Contractor may suffer from the lawful disclosure of information

or materials to third parties.

B. Any materials requested to be treated as confidential documents, proprietary information, or trade

secrets must be clearly identified and readily separable from the balance of the bid submission. Such

designations will not necessarily be conclusive, and Contractor may be required to justify why such

material should not, upon written request, be disclosed by the City under the applicable public records

act.

C. City will endeavor to provide at least two (2) business days’ notice to the Contractor of a public records

request for material submitted pursuant to this IFB (Invitation for Bid). The City will then release the

document in accordance with the City’s policy for responding to such requests unless both of the following

are true:

i. the Contractor responds to the notice with any objection to the production of the document within

two (2) business days of receipt of the notice; and

ii. the Contractor agrees in writing to indemnify City, in a form acceptable to City, in the event a

challenge is brought for withholding a public record based on Contractor having designated it a trade

secret.

11. BID FORMAT AND FORMS

Each bid will be prepared in the format specified, incorporating the additional forms provided at the end of this

document, and be submitted in a sealed envelope.

The bidder shall give the unit prices in both written form and numerical form for each item. In the event of a

discrepancy between written prices and numerical prices the written price form will take precedence and will be

used in computing the total project cost.

Submit one (1) original and one (1) electronic copy on a flash drive in a Windows-compatible and searchable

format such as PDF. Bids must be clear, concise, typewritten, and must be signed in ink by the official authorized

to bind the submitter to its provisions.

The contents of this bid will become incorporated within any contract signed by the Board and the provider of

service. Do not retype this bid. Instead, respond on a separate page and cite the section number for each

response. All areas of the request must be addressed in the same sequence cited in the Bid instructions in order

that proper consideration is given to the bid. Bids submitted without information or incomplete content will

result in the bid being removed from consideration.

12. DELIVERY OF BIDS

The submittals must be sealed and clearly labeled:

SEALED BID ENCLOSED

IFB-508-04-2026

Wesselman Tennis Court Lighting Improvements

1 NW Martin Luther King, Jr. Blvd, Room 323

Evansville, Indiana 47708

Bid Open Date: June 17, 2026

It is the sole responsibility of the vendor to see that their bid is received in the proper time. Any bids received

after the bid opening date and time shall be eliminated from consideration and returned to the Vendor

unopened.

Bids must be delivered by 11:45am CDT on June 17, 2026 to the following address:

Purchasing Department

1 NW Martin Luther King, Jr. Blvd, Room 323

Evansville, Indiana 47708

NOTE: Any bids submitted after 11:45am on June 17, 2026, but before the scheduled opening at 12:00

PM CDT shall be delivered to Room 312 Civic Center, 1 NW Martin Luther King Jr. Blvd., Evansville,

Indiana 47708.

1. EVALUATIONS

BID EVALUATION

The bid selected shall be the lowest responsive and responsible bidder that provides the most comprehensive

approach that meets the stated requirements. The Board reserves the right to award on a line-item basis.

2. RIGHT TO DISCUSSIONS

The agency reserves the right to conduct discussions with Respondents for the purpose of clarification to assure

full understanding of, and responsiveness to, the solicitation requirements. The agency further reserves the

right to excuse technical defects in a bid when, in its sole discretion, such excuse is beneficial to the agency.

3. RIGHT OF REFUSAL

The Board reserves the right to reject any one or all bids, or any part of any bid, to waive any irregularities in any

bid, and to award the purchase in the best interest of the Board /City. Furthermore, the City reserves the right to hold

the bid of the three (3) lowest Vendors for a period of sixty (60) calendar days from and after the time of the bid

opening.

4. AWARD OF CONTRACT

It is the intent of the Board to enter into a contract with a provider that will emphasize administrative

efficiencies, and possess the capacity, infrastructure and organizational competence to perform required

functions necessary for managed care under this bid.

Award recommendations are contingent upon an initial evaluation of the Contractor’s qualifications to

determine if the Contractor is a quality service provider. The Contractor’s policies and procedures may be

evaluated as a further determination of quality.

The process of evaluating each Contractor’s bid may involve interviews with a random sampling of the

Contractor’s current and previous customers. This is not an exclusive criterion for awarding the contract.

It is anticipated that contract(s) will be awarded on or before July 1st, 2026.

5. SUBCONTRACTORS

The Board intends to contract with one prime Contractor who will be solely responsible for contractual

performance. In the event the prime Contractor utilizes one or more subcontractors, the prime Contractor will

assume any and all responsibility for performance of services by the subcontractor(s). Additionally, the City of

Evansville must be named as a third-party beneficiary in all subcontracts.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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