Project Information

Bid Title

Flags - US VT MIL POW-MIA - QA - FLAGS US VT MIL POW-MIA 2026 (04/29/2026)

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Apr 29, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Flags - US VT MIL POW-MIA	04/23/2026 03:00PM	QA - FLAGS US VT MIL POW-MIA 2026 (04/29/2026)	04/30/2026 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

FLAGS – US VT MIL POW-MIA

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

April 16, 2026

April 23, 2026 – 3:00 PM (EST)

April 30, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

AND

https://vtbuys.suppliers.vermont.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2f

homepage

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Deb LaRose, State Purchasing Agent II

Deborah.larose@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide FLAGS – US VT MIL POW-MIA for use throughout the State of Vermont.

1.1.1.ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders

are required to indicate whether political subdivisions and independent colleges of the State may

participate in the awarded contract at the same prices, terms and conditions.

1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of 24 Months with

an option to renew for up to three additional twelve-month periods. The State anticipates the start date for

such contract(s) will be July 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are

estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual

purchases may be higher or lower depending on the State’s needs.

2. DETAILED REQUIREMENTS:

2.1. COMPLETE FLAG DESCRIPTIONS: State of Vermont Outdoor, Size 3’ x 5’, 4’ x 6’, 5’ x 8’ as follows; nylon

continuous filament single yarn, 3.6 oz. square yard, 200 denier, the flag shall be blue with the Coat of

Arms of the State screen printed thereon color fast, fade resistant inks. Coats of Arms described as

follows: Green, a landscape occupying half of the shield; on the right and left in the background, high

mountains, blue, the sky, yellow, from near the base and reaching nearly to the top of the shield, arising a

pine tree of the natural color and between three erect sheaves, yellow, placed diagonally on the right side

and a red cow (PMS 201) standing on the left side of the field, motto and badge; on a red (PMS#201)

scroll beneath the shield, the motto: Vermont Freedom and Unity. The Vermont Badge: two pine

branches of natural color, crossed between the field scroll crest; a buck’s head, of natural color, placed on

a scroll, blue and yellow. Flags are to be boxed in individual boxes.

2.1.1.United States, Outdoor, Sizes 3’ x 5’, 4’x 6’, 5’ x 8’ as follows: nylon, continued filament single yarn,

3.6 oz per square yard, 200 denier, sewn stars and stripes, canvas header with brass grommets,

plain edge, all weather, the flag shall conform to U.S. Code, Title 4, Chapter 1. The flags are to be

boxed, in individual boxes.

2.1.2.State of Vermont, Indoor as follows: Nylon 3’ x 5’ with pole, with weighed stand, fiber content 100%

nylon or 90% nylon 10% other fibers. Nylon thread 3.6 oz per square yard, denier nylon, canvas

heading, brass grommets, fringed. All weather, the flag shall be flue with the Coat of Arms described

as follows: green, a landscape occupying half of the shield; on the right and left in the background,

Revised February 13, 2026

Page 2 of 29

high mountains, blue; the sky yellow, from near the base and reaching dearly to the top of the shield,

arising a pine tree of the natural color and between three erect sheaves, yellow placed diagonally on

the right side and a red cow (PMS #201) standing on the left side of the field, motto and badge; on a

red (PMS #210) scroll beneath the field the motto: Vermont Freedom and Unity. The Vermont

badge: two pine branches of natural color, crossed between shield and scroll crest; a buck’s head, of

natural color, placed on a scroll, blue and yellow. Flags are to be boxed in individual boxed.

2.1.3.United States, Indoor as follows: Nylon 3’ x 5’ indoor, with pole and weighted stand, continuous

filament single yarn, 3.6 oz. per square yard, 200 denier embroidered stars and sewn strips, canvas

header with brass grommets. Fringed, all weather, the flag shall conform to U.S. Code, Title 4,

Chapter 1 – Flags are to be boxed in individual boxes.

2.1.4.Military flags: 3’ x 5’, 4’ x 6’, all weather, nylon, canvas heading, brass grommets, the flags are to be

boxed in individual boxes.

2.2.

Pricing is to be all inclusive.

2.2.1.Flag, United States, 5’ x 8’ Outdoor, Mfr. Flag Zone #NY58US or acceptable equal. Estimated usage:

10 each.

2.2.2.Flag, United States, 4’ x 6’ Outdoor, Mfr. Flag Zone #NY46US or acceptable equal. Estimated usage:

10 each.

2.2.3.Flag, United States, Miniature Desktop 4” x 6”, Rayon on 10” x 3/16” black or gold staff, black or gold

2-1/2” plastic base, all weather, Mfr. Flag Zone or acceptable equal. Estimated usage: 20 each.

2.2.4.Flag, United States, 4’ x 6’, 2-ply Woven polyester with sewn strips, Embroidered Stars and Fully

Hemmed with additional reinforced stitching on the fly end for support and longevity, Flags are

finished with a white canvas heading and two brass grommets, Mfr. Flag Zone #POLY46US or

acceptable equal. Estimated usage: 8 each.

2.2.5.Flag, United States, 3’ x 5’ Outdoor, Mfr. Flag Zone #NY35US or acceptable equal. Estimated usage:

10 each.

2.2.6.Flag, United States, 3’ x 5’, Indoor, w/pole staff, stand and fringed. Pole can be either wood or metal,

Mfr. Flag Zone 35PresetUS or acceptable equal. Estimated usage: 15 each.

2.2.7.Flag, United States, 3’ x 5’, 2-ply poly, Mfr. Flag Zone #POLY35US or acceptable equal. Estimated

usage: 10 each.

2.2.8. Flag, State of Vermont, 5’ x 8’ Outdoor, Mfr. Flag Zone #NY58VT or acceptable equal. Estimated

usage: 10 each.

2.2.9.Flag, State of Vermont, 4’ x 6’ Outdoor, Mfr. Flag Zone #NY46VT or acceptable equal. Estimated

usage: 10 each.

2.2.10. Flag, State of Vermont, Miniature Desktop 4” x 6”, Rayon on 10” x 3/16” black or gold staff, black or

gold 2-1/2” plastic base, all weather, Mfr. Flag Zone or acceptable equal. Estimated usage: 40 each.

2.2.11. Flag, State of Vermont, 4’ x 6’, 2-ply Woven polyester with sewn strips, Embroidered Stars and

Fully Hemmed with additional reinforced stitching on the fly end for support and longevity, Flags are

finished with a white canvas heading and two brass grommets, Mfr. Flag Zone #POLY46VT or

acceptable equal. Estimated usage: 8 each.

2.2.12. Flag, State of Vermont, 3’ x 5’ Outdoor, Mfr. Flag Zone #NY35VT or acceptable equal Estimated

usage: 12 each.

2.2.13. Flag, State of Vermont, 3’ x 5’, Indoor, w/pole staff, stand and fringed. Pole can be either wood or

metal, Mfr. Flag Zone 35PresetVT or acceptable equal. Estimated usage: 15 each.

2.2.14. Flag, State of Vermont, 3’ x 5’, 2-ply poly, Mfr. Flag Zone #POLY35VT or acceptable equal.

Estimated usage: 10 each.

2.2.15. Bases for 4” x 6” State of Vermont or United States Flags, Plastic, Black or Gold, Mfr. Flag Zone or

acceptable equal. Estimated usage: 8 each.

Revised February 13, 2026

Page 3 of 29

2.2.16. Flag – POW-MIA, 5’ x 8’ Outdoor, Double Sided, Mfr. Flag Zone #POW58D or acceptable equal.

Estimated usage: 5 each.

2.2.17. Flag – POW-MIA, 4’ x 6’ Outdoor, Double Sided, Mfr. Flag Zone #POW46D or acceptable equal.

Estimated usage: 5 each.

2.2.18. Flag – POW-MIA, 3’ x 5’ Outdoor, Double Sided, Mfr. Flag Zone #POW35D or acceptable equal.

Estimated usage: 5 each.

2.2.19. Flag – POW-MIA, 3’ x 5’ Outdoor, Single Sided, Mfr. Flag Zone #POW35S or acceptable equal.

Estimated usage: 10 each.

2.2.20. Flag, POW-MIA, 3’ x 5’, 2-ply poly, Double Sided, Mfr. Flag Zone #POW35POLY or acceptable

equal. Estimated usage: 5 each.

2.2.21. Banner, Blue Star Service 8” x 5” Nylon Crossbar, Gold Cord & Tassel, All Weather, Mfr. Flag Zone

or acceptable equal. Estimated usage: 5 each.

2.2.22. Flag, Military, U.S. Army 4’ x 6’, Single Sided, Nylon Thread, Canvas Heading, Brass Grommets,

Plain Edge, Mfr. Flag Zone #ARMY46 or acceptable equal. Estimated usage: 5 each.

2.2.23. Flag, Military, U.S. Army 3’ x 5’, Single Sided, Nylon Thread, Canvas Heading, Brass Grommets,

Plain Edge, Mfr. Flag Zone #ARMY35 or acceptable equal. Estimated usage: 5 each.

2.2.24. Flag, Military, U.S. Navy 4’ x 6’, Single Sided, Nylon Thread, Canvas Heading, Brass Grommets,

Plain Edge, Mfr. Flag Zone #NAVY46 or acceptable equal. Estimated usage: 5 each.

2.2.25. Flag, Military, U.S. Navy 3’ x 5’, Single Sided, Nylon Thread, Canvas Heading, Brass Grommets,

Plain Edge, Mfr. Flag Zone #NAVY35 or acceptable equal. Estimated usage: 5 each.

2.2.26. Flag, Military, U.S. Marine Corp. 4’ x 6’, Single Sided, Nylon Thread, Canvas Heading, Brass

Grommets, Plain Edge, Mfr. Flag Zone #MARINE46 or acceptable equal. Estimated usage: 5 each.

2.2.27. Flag, Military, U.S. Marine Corp. 3’ x 5’, Single Sided, Nylon Thread, Canvas Heading, Brass

Grommets, Plain Edge, Mfr. Flag Zone #MARINE35 or acceptable equal. Estimated usage: 5 each.

2.2.28. Flag, Military, U.S. Coast Guard 4’ x 6’, Single Sided, Nylon Thread, Canvas Heading, Brass

Grommets, Plain Edge, Mfr. Flag Zone #COAST46 or acceptable equal. Estimated usage: 5 each.

2.2.29. Flag, Military, U.S. Coast Guard 3’ x 5’, Single Sided, Nylon Thread, Canvas Heading, Brass

Grommets, Plain Edge, Mfr. Flag Zone #COAST35 or acceptable equal. Estimated usage: 5 each.

2.2.30. Flag, Military, U.S. Air Force 4’ x 6’, Single Sided, Nylon Thread, Canvas Heading, Brass

Grommets, Plain Edge, Mfr. Flag Zone #AIR46 or acceptable equal. Estimated usage: 5 each.

2.2.31. Flag, Military, U.S. Air Force 3’ x 5’, Single Sided, Nylon Thread, Canvas Heading, Brass

Grommets, Plain Edge, Mfr. Flag Zone #AIR35 or acceptable equal. Estimated usage: 5 each.

2.2.32. VT Battle Flag 3’ x 5’ (CUSTOM) Mfr. Flag Zone #CUSTOM-VTBATTLE or acceptable equal.

Estimated usage: 5 each.

2.2.33. Army Flagpole Hem 3’ x 5’ PH Mfr. Flag Zone #ARMY35PH or acceptable equal. Estimated usage:

5 each.

2.2.34. Army National Flag 3’ x 5’ PH Mfr. Flag Zone #ARMYNATIONAL35PH or acceptable equal.

Estimated usage: 5 each.

2.2.35. POW Double, 3’ x 5’ PH, Mfr. Flag Zone #POW35D-PH or acceptable equal. Estimated usage: 5

each.

2.2.36. US Flag Grommets 5’ x 8’ Mfr. Flag Zone #NY35US or acceptable equal. Estimated usage: 5 each.

2.2.37. US Presentation Army Spear 3’ x 5’, Mfr. Flag Zone #35PRESETUSSPEAR or acceptable equal.

Estimated usage: 5 each.

2.2.38. Vermont, Preset Army Spear 3’ x 5’. Mfr. Flag Zone #35PRESETVTSPEAR or acceptable equal.

Estimated usage: 5 each.

Revised February 13, 2026

Page 4 of 29

2.2.39. Army, Preset Army Spear 3’ x 5’, Mfr. Flag Zone #35PRESETARMY or acceptable equal.

Estimated usage: 5 each.

2.2.40. Silver General Stand, Mfr. Flag Zone #GENERALSTANDS or acceptable equal. Estimated usage:

5 each.

2.2.41. Wall Mount & Bracket, 5’ x 1”, Mfr. Flag Zone #5x1WALLMOUNTW/BRACKET or acceptable

equal. Estimated usage: 5 each.

2.2.42. Flag, Canadian 3’ x 5’ Outdoor, Mfr. Flag Zone #UN193 or acceptable equal. Estimated usage: 5

each.

2.2.43. Battle of Bennington Flag, Outdoor, 5’ x 8’, Mfr. Flag Zone #060682 or acceptable equal. Estimated

usage: 5 each.

2.2.44. Battle of Bennington Flag, Outdoor, 4’ x 6’, Mfr. Flag Zone #060681 or acceptable equal. Estimated

usage: 5 each.

2.2.45. Battle of Bennington Flag, Outdoor, 3’ x 5’, Mfr. Flag Zone #060680 or acceptable equal. Estimated

usage: 50 each.

2.2.46. Green Mountain Boys Flag, Outdoor, 5’ x 8’, Mfr. Flag Zone or acceptable equal. Estimated usage:

5 each.

2.2.47. Green Mountain Boys Flag, Outdoor, 4’ x 6’, Mfr. Flag Zone #GreenMountain46 or acceptable

equal. Estimated usage: 5 each.

2.2.48. Green Mountain Boys Flag, Outdoor, 3’ x 5’, Mfr. Flag Zone #060570 or acceptable equal.

Estimated usage: 100 each.

2.2.49. Honor and Remember Flag, Outdoor Flag, 5’ x 8’, Mfr. Flag Zone #Custom or acceptable equal.

Estimated usage: 10 each.

2.2.50. Honor and Remember Flag, Outdoor Flag, 4’ x 6’, Mfr. Flag Zone #3014 or acceptable equal.

Estimated usage: 5 each.

2.2.51. Honor and Remember Flag, Outdoor Flag, 3’ x 5’, Mfr. Flag Zone #070475 or acceptable equal.

Estimated usage: 10 each.

2.3 CUSTOMIZED ON-LINE CATALOG GENERATION: The State will require that the contractor create a

customized 24-hour access online catalog for State contract users only at no additional cost. The contract will

allow only authorized users purchasing capabilities from this on-line catalog. This tool will be used to drive

users to choose the items on the contract receiving the greatest discount.

2.3.1 eCommerce: Upon request by the State, Contractor shall provide online ordering via punchout catalog

hosted by the Contractor or their provider, with the specifications listed below. Requirements will involve

some Agencies/Departments requesting quotes through Vermont’s eProcurement System or eMarket

Center. In addition, purchase orders must be accepted from Vermont’s eProcurement System.

The eCommerce site must:

• allow CXML integration and support XML punchout purchase orders.

• display custom pricing and content for users of this contract.

• display only products and/or services available on this contract and not display items excluded or

not awarded on this contract.

• allow for contract prices to remain constant even if pricing for the same items changes elsewhere

on the site.

• accept orders with multiple ship-to addresses.

• accept bill-to and ship-to addresses from the order.

• assign a UNSPSC code to each product (desirable).

• accept requests for quotes for special orders/special pricing and make available for purchase orders.

Revised February 13, 2026

Page 5 of 29

Commodity Codes

• NAICS 314999All Other Miscellaneous Textile Product Mills

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