Project Information

Bid Title

BL-0154 Country Club Drive RFLOI

Issuing Agency

County of Pender

Location

North Carolina

Published Date

May 6, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	BL-0154 Country Club Drive RFLOI
Category:	General Bids
Status:	Open

Description: Provide comprehensive survey, design, environmental documentation, and permitting for BL-0154 Country Club Multi-use Path Design Project. Design for the construction of approximately 3.9 miles of 10’-12’ wide concrete multi-use path, asphalt driveway connections, and curb ramps along the north side on Country Club Drive from Sloop Point Loop Road, across US-17 to N. St. Johns Church Road/Topsail High School. The project also includes pedestrian crossings at US-17. The selected firm will report directly to Pender County. The selected firm will provide contract administration and ensure that all work is performed in accordance with the contract requirements. This contract shall be partially reimbursed with Federal-aid funding through the North Carolina Department of Transportation (hereinafter referred to as the Department). The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all Department requirements and guidelines. Publication Date/Time: 4/15/2026 12:00 AM Closing Date/Time: 5/29/2026 11:59 PM Related Documents: BL-0154 County Club Drive RFLOI - Pender County

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Pender County

Planning and Community Development

Planning Division

805 S. Walker Street

PO Box 1519

Burgaw, NC 28425

Phone: 910-259-1202

Fax: 910-259-1295

www.pendercountync.gov

Advertised: Date

Pender County Government

REQUEST for LETTERS of INTEREST (RFLOI)

CONTRACT TYPE – PE / DESIGN

TITLE: BL-0154 Country Club Multi-use Path Design Project

ISSUE DATE: April 15, 2026

SUBMITTAL DEADLINE: May 29, 2026

ISSUING AGENCY: Pender County Government

SYNOPSIS

This contract shall be partially reimbursed with Federal-aid funding through the North

Carolina Department of Transportation (hereinafter referred to as the Department).

The solicitation, selection, and negotiation of a contract shall be conducted in

accordance with all Department requirements and guidelines.

The primary firm shall be pre-qualified by the Department to perform any combination

of the Discipline Codes listed below for Pender County. Discipline Codes required are:

Work Code #

316

199

032

70

168

192

193

270

155

Work Code Description

Multi-Use Trail Design, Survey & Layout

Route Location Surveys

Categorical Exclusions / Minimum Criteria Determination Checklist

Erosion and Sediment Control Design

ROW Project Management (May be required)

Right of Way Appraisals (May be required)

Right of Way Negotiators (May be required)

Utility Coordination

Pavement Marking Plans

WORK CODES for each primary consultant firm(s) SHALL be listed on the respective

RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND INFORMATION

REQUIREMENTS’).

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to

provide professional consulting services to:

Provide comprehensive survey, design, environmental documentation, and permitting

for BL-0154 Country Club Multi-use Path Design Project. Design for the construction of

approximately 3.9 miles of 10’-12’ wide concrete multi-use path, asphalt driveway

connections, and curb ramps along the north side on Country Club Drive from Sloop

Point Loop Road, across US-17 to N. St. Johns Church Road/Topsail High School. The

project also includes pedestrian crossings at US-17. The selected firm will report

directly to Pender County. The selected firm will provide contract administration and

ensure that all work is performed in accordance with the contract requirements.

Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF

PDF Writer, Docudesk deskPDF, etc.

LOIs SHALL be received ELECTRONICALLY, BY MAIL, or HAND-DELIVERY no later than

2:00 PM, May 29, 2026.

The address for electronic deliveries is: vnorris@pendercountync.gov

The address for mailings is:

Pender County Government

Planning & Community Development

Attn: Virginia Norris

805 S. Walker Street

Burgaw, NC 28425

The address for hand-deliveries is:

Pender County Government

Planning & Community Development

Attn: Virginia Norris

805 S. Walker Street

Burgaw, NC 28425

LOIs received after this deadline will not be considered.

Except as provided below any firm wishing to be considered must be properly registered with the

Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers and

Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include a

statement that these companies are properly registered with the North Carolina Board of

Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The

Engineers performing the work and in responsible charge of the work must be registered

Professional Engineers in the State of North Carolina and must have a good ethical and

professional standing. It will be the responsibility of the selected private firm to verify the

registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest.

Firms which are not providing engineering services need not be registered with the North Carolina

Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not

require a license. It is the responsibility of each firm to adhere to all laws of the State of North

Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The selected

firm(s) will be required to furnish proof of Professional Liability insurance coverage at the minimum

amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs

chargeable to the project.

PE / DESIGN

SCOPE OF WORK

Pender County Government is soliciting proposals for the services of a firm/team for the

following contract scope of work:

Design for the construction of approximately 3.9 miles of 10’-12’ wide concrete multi-

use path, asphalt driveway connections, and curb ramps along the north side on

Country Club Drive from Sloop Point Loop Road, across US-17 to N. St. Johns Church

Road/Topsail High School. The project also includes pedestrian crossings at US-17.

Project Overview

This project involves the design for the construction of approximately 3.9 miles of 10- to

12-foot-wide concrete multi-use path along the north side of Country Club Drive, extending

from Sloop Point Loop Road, crossing US-17, and continuing to N. St. Johns Church

Road/Topsail High School. The project will enhance pedestrian and bicycle connectivity

within the corridor and improve safety at key crossings, particularly at US-17.

1. Preliminary Engineering and Data Collection

The design team will perform field investigations and data collection to support design

development, including:

• Topographic and boundary survey of the proposed alignment.

• Utility mapping and coordination with all utility providers.

• Environmental screening to identify potential impacts to wetlands, streams, and

other sensitive areas.

• Review of existing right-of-way (ROW) and property ownership.

• Traffic and pedestrian data collection at key intersections, especially the US-17

crossing.

2. Design Development

The consultant will prepare design plans in accordance with NCDOT standards, ADA

accessibility requirements, and local jurisdictional guidelines. The design will include:

• Horizontal and vertical alignment for the multi-use path.

• Typical sections for 10’ and 12’ wide path segments.

• Structural design of curb ramps, driveway crossings, and retaining walls (as

needed).

• Design of asphalt driveway tie-ins and restoration of disturbed areas.

• Curb ramps and detectable warning surfaces compliant with ADA and PROWAG.

• Drainage analysis and design of culverts, inlets, and ditches for proper runoff

management.

• Pavement design recommendations for both paths and asphalt connections.

3. Pedestrian Crossing Design at US-17

A critical element of this project will be the design of a safe pedestrian crossing at US-17,

which may include:

• Evaluation of existing conditions and safety considerations.

• Coordination with NCDOT for appropriate crossing treatments.

• Design of high-visibility crosswalks, pedestrian signals, and/or median

modifications as warranted.

• ADA-compliant curb ramps and approach grading.

• Signal timing modifications, if applicable.

4. Coordination and Permitting

The design team will coordinate with the following entities:

• NCDOT – for encroachment agreements, crossing approvals, and design

conformance.

• Local government agencies – for ordinance and design compliance.

• Utilities – for relocation or protection plans.

• Environmental agencies – for any required permits (e.g., USACE, DEQ, FEMA

floodplain coordination).

5. Right-of-Way and Easement Support

Provide mapping and descriptions for any temporary construction easements or

permanent easements required for the project. Assist the client with ROW acquisition

coordination and documentation.

6. Construction Documents

Prepare final construction drawings, technical specifications, and cost estimates suitable

for bidding. Deliverables will include:

• Plan and profile sheets.

• Cross sections.

• Erosion and sediment control plans.

• Traffic control and staging plans.

• Signing and pavement marking layouts.

• Quantities and opinion of probable construction cost (OPCC).

7. Public Involvement and Stakeholder Coordination

Support community outreach efforts as requested, including preparation of exhibits for

public meetings, presentations to local boards, and responses to stakeholder feedback.

8. Deliverables

• Preliminary (30%), Intermediate (65%), and Final (100%) design submittals.

• Right-of-way plans and easement documents.

• Construction-ready plan set in CAD and PDF formats.

• Engineer’s cost estimate.

• Final technical memorandum summarizing design assumptions and decisions.

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