Annual Requirements Contract for Automatic Gate Repair and Maintenance

Project Information

Bid Title: Annual Requirements Contract for Automatic Gate Repair and Maintenance
Issuing Agency: City of Arlington
Location: Texas
Published Date: Jan 29, 2025
Closing Date: Feb 27, 2025
Government Level: State & Local
Status: Closed
Ref. #: RFP 25-0145
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number RFP 25-0145 (Annual Requirements Contract for Automatic Gate Repair and Maintenance)

Issue Date & Time 1/29/2025 02:00:03 PM (CT)

Close Date & Time 2/27/2025 02:00:00 PM (CT)

Question Cut Off Date 2/13/2025 02:00:00 PM (CT)

Notes
The intent of this solicitation is to establish an annual requirements contract for automatic gate repair and maintenance services for multiple City of Arlington (COA) facilities. The contractor will be responsible for performing scheduled preventative maintenance, addressing any necessary repairs, and managing gate replacements as required. All services provided must adhere to the detailed provisions, standards, and specifications outlined in the RFP. The goal is to ensure that the gates remain in optimal working condition, are safe for use, and comply with applicable regulations, thus minimizing downtime and maintaining the security and functionality of COA facilities. The contractor will be responsible for ensuring that any required work aligns with the specifications set forth in the RFP and meet industry standards.

The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted.

The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means.

Contact Information

Name Christina Yorke, CTCM, Purchasing Agent

Address 500 E. Border St.
7th Floor
Arlington, TX 76010

Phone (817) 459-6202

Fax

Email Christina.Yorke@arlingtontx.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 8111566

Bid Attachments

File Name Description File Size

Scope of Work (CY).pdf
Scope of Work 164 KB 308846 6447230

Automatic Gates Inventory.pdf
Automatic Gates Inventory 80 KB 308846 6448391

25-0145 Evaluation Criteria.pdf
Evaluation Criteria 114 KB 308846 6448063

25-0145 RFP Procurement Schedule.pdf
Procurement Schedule 80 KB 308846 6447242

MWBE Special Contract Provisions - Proposal.pdf
MWBE Special Contract Provisions 126 KB 308846 6448049

LETTER OF INTENT TO SUBCONTRACT fillable.pdf (please login to view this document) Letter of Intent form. Review the MWBE Special Contract Provisions document for information about this form. 177 KB 308846 4681889

GFE Checklist Fillable.pdf (please login to view this document) Good Faith Effort (GFE) Checklist. Review the MWBE Special Contract Provisions document for information about this form. 63 KB 308846 4681888

MWBE UTILIZATION PLAN Fillable.pdf (please login to view this document) Utilization plan. Review the MWBE Special Contract Provisions document for information about this form. 256 KB 308846 4681890
Commodity Codes: NAICS 238290Other Building Equipment Contractors
NAICS 238990All Other Specialty Trade Contractors
NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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Type	Request for Proposal
Status	Issued
Number	RFP 25-0145 (Annual Requirements Contract for Automatic Gate Repair and Maintenance)
Issue Date & Time	1/29/2025 02:00:03 PM (CT)
Close Date & Time	2/27/2025 02:00:00 PM (CT)
Question Cut Off Date	2/13/2025 02:00:00 PM (CT)
Notes	The intent of this solicitation is to establish an annual requirements contract for automatic gate repair and maintenance services for multiple City of Arlington (COA) facilities. The contractor will be responsible for performing scheduled preventative maintenance, addressing any necessary repairs, and managing gate replacements as required. All services provided must adhere to the detailed provisions, standards, and specifications outlined in the RFP. The goal is to ensure that the gates remain in optimal working condition, are safe for use, and comply with applicable regulations, thus minimizing downtime and maintaining the security and functionality of COA facilities. The contractor will be responsible for ensuring that any required work aligns with the specifications set forth in the RFP and meet industry standards. The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted. The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means.

Name	Christina Yorke, CTCM, Purchasing Agent
Address	500 E. Border St. 7th Floor Arlington, TX 76010
Phone	(817) 459-6202
Fax
Email	Christina.Yorke@arlingtontx.gov

Annual Requirements Contract for Automatic Gate Repair and Maintenance

Project Information

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