Project Information

Bid Title

LEAVELLS ROAD 24-INCH WATER MAIN IMPROVEMENTS

Issuing Agency

County of Spotsylvania

Location

Virginia

Published Date

Apr 21, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-35-SD

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-35-SD
Bid Title:	LEAVELLS ROAD 24-INCH WATER MAIN IMPROVEMENTS
Category:	Current Solicitations
Status:	Open

Description: The project consists of furnishing and installing approximately 9,464 linear feet of 24-inch diameter water line, 2,130 linear feet of 8” service line, residential and existing waterline connections, and all necessary appurtenances on Leavells Road between Courthouse Road and to a point near Tipperary Trail along the frontage of parcel TM 34G-14-445 in Spotsylvania County, VA. Publication Date/Time: 4/21/2026 12:00 AM Closing Date/Time: 5/21/2026 2:30 PM Submittal Information: https://mvendor.cgieva.com/Vendor/public/IVDetails.jsp Pre-bid Meeting: May 5, 2026 at 1 PM Contact Person: Sylvia Dyson, Sr. Contract Officer - [email protected] Fee: $150.00 Plan & Spec Available: Sullivan, Donahoe, & Ingalls, PC Attn: Keith Luc Oster, PE 10720 Columbia Drive Fredericksburg, VA 22408 Plan Holders List: N/A Related Documents: 01 Bid Invitation 03 Att B - Contract draft 04 Att C - Bidder Info 05 Att D - References 06 Att E - Bid Bond 07 Att F - Bid Form 08 Att G - Subs 09 Att H - Equal Prod 10 Att I - Safety Violations 11 Att J - Project Summary 12 Att K - Specifications 13 Att L - Franchise and Underground Utility Notes 14 Att M - ESMT Special Requirements 15 Att N 23-SP-0268 - Site Plan 042126 02 Att A - General TaCs

Attachment Preview

Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7599

County of Spotsylvania

Invitation For Bid (IFB) No. 26-35-SD

LEAVELLS ROAD 24-INCH WATER MAIN IMPROVEMENTS

April 21, 2026

SOLICITATION CLOSING & OPENING

Due Date & Time:

Public Bid Opening:

May 21, 2026; 2:30 PM

Microsoft Teams Meeting

Join: https://teams.microsoft.com/meet/244018699200419?p=Mh5zKQCOAr72d02hjO

Meeting ID: 244 018 699 200 419

Passcode: Fp6ko9RG

NON-MANDATORY PRE-BID CONFERENCE

Date & Time:

Location:

Tuesday, May 5, 2026; 1 PM

Department of Utilities Conference Room

600 Hudgins Road, Fredericksburg, VA 22408

For Mandatory Pre-Bids, only Bids from Bidders in attendance at the mandatory pre-bid meeting shall be

accepted. A sign in sheet will be available and no one will be accepted into the meeting after 15 minutes past the

time stated above

SITE VISIT

N/A

IFB DATA

Questions Deadline:

May 7, 2026; 12 PM

Procurement Contact: Sylvia Dyson, VCO, VCCO - SDyson@Spotsylvania.VA.us

Drawings titled “Leavells Road 24-Inch Water Main Improvements” dated February 26, 2026 are

available for $150.00 per set (plus shipping), as non-refundable, from:

Sullivan, Donahoe, & Ingalls, PC

Attn: Keith Luc Oster, PE

10720 Columbia Drive

Fredericksburg, VA 22408

Table of Contents

I. Purpose ................................................................................................................................................ 3

II. Bidders Instructions ........................................................................................................................... 3

III. General Information........................................................................................................................... 6

ATTACHMENTS

A – Construction General Terms & Conditions

B – Owner-Contractor Agreement

C – Bidders Information

D – References

E – Bid Bond

F – Bid Form

G – Subcontractor Identification Form

H – Bidder’s Request for Equal Products and Bidder’s Representations

I – Certification of Safety Violations

J – Project Summary

K – Specifications

L – Franchise and Underground Utility Notes

M – Special Requirements for Easements (separate Attachment)

N – Site Plan (separate Attachment)

IFB No. 26-35-SD | Page 2 of 14

I.

Purpose

The County of Spotsylvania, Virginia is seeking Bids from qualified Contractors to provide

construction services related to Leavells Road 24-Inch Water Main Improvements. The site of the

proposed work is on County owned property, public streets, easements and/or other right of ways,

as shown on the plans.

II. Bidders Instructions

A. This competitive sealed bidding procurement shall be conducted in accordance with the

Spotsylvania County Procurement Policy. The Procurement Policy is available at

https://www.spotsylvania.va.us/377/Spotsylvania-County-Policies.

B. Late Bids. It is the Bidder’s sole responsibility to ensure timely submission by the stated date

and time on page 1 of this Invitation for Bid. The County cannot accept late Bids. Please

check for updates prior to submitting a Bid. The County encourages early submission.

NOTE:

• The County is not responsible for any website (eVA) related issues. If the issues

result in late Bid submission, the County will not be able to accept your Bid.

• Please contact eVA Customer Care at 1-866-289-7367 or

eVACustomerCare@DGS.Virginia.gov for all website related issues.

C. Definitions.

1. Bid. A Bid is a complete and properly signed Bid to do the Work for the sum stipulated

therein, submitted in accordance with the Bidding Documents.

2. Base Bid. The Base Bid is the sum stated in the Bid for which the Bidder offers to

perform the Work described in the Bidding Documents as the base, to which work may

be added or from which work may be deleted for sums in Additive Bids, if any.

3. Additive Bid. An Additive Bid (or Additive) is an amount stated in the Bid to be added

to or deducted from the amount of the Base Bid if the corresponding change in the Work,

as described in the Bidding Documents, is accepted.

D. Bids may be withdrawn at any time before the Bid opening. A Bidder wishing to withdraw

the Bid after Bid opening may do so in accordance with Spotsylvania Procurement Policy.

E. The County expressly reserves the right to reject any or all Bids, to waive any informalities in

the Bids received, and to accept that the Bid which, in its judgment, best serves the interest of

the County.

F. Bidders Questions, Addenda and Interpretations.

1. Questions from Bidders must be e-mailed to the Procurement Officer and received by the

IFB No. 26-35-SD | Page 3 of 14

date and time stated on the cover page of this IFB. The County is not responsible for

verbal clarification of information provided by parties other than Procurement Division

staff.

2. All responses to inquiries will be in writing in the form of an Addendum and will be

posted on eVA, www.eva.virginia.gov and on the Procurement Division website at

https://www.spotsylvania.va.us/374/Solicitations.

3. Bidders and sub-bidders shall promptly notify the County of any ambiguity,

inconsistency or error that they may discover upon examination of the solicitation and

Contract Documents or of the site and local conditions.

4. If the Bidder (or sub-bidder, any person bidding to Bidder and/or subsequently in contract

with the Bidder, relating to the subject project) knows, or should have known, that an

ambiguity, discrepancy, error, omission or conflicting statement exists in the Bidding or

Contract Documents, said Bidder (or sub-bidder) has an obligation to seek a clarification

thereof from the County prior to Bid. The County will welcome such a clarification

request, and, if deemed necessary by the County, the County will issue a written

Addendum clarifying the matter in question. Should the Bidder fail to seek such a

clarification prior to Bid, Bidder thereby waives, and agrees to indemnify and hold the

County and Engineer harmless from, any claim, suit or cause of action arising out of or

related to such ambiguity, discrepancy, error, omission or conflicting statement which the

Bidder (and any person bidding to Bidder and/or subsequently in contract with Bidder,

relating to the subject project) knew or should have known existed at the time of Bid.

5. Each Bidder shall ascertain prior to submitting their Bid that they have received all

Addenda issued, and they shall acknowledge receipt and inclusion in their Bid of all

Addenda.

G. All updates are posted on the Spotsylvania County website at

https://www.spotsylvania.va.us/374/Solicitations and www.eva.virginia.gov. It is the

responsibility of the Bidder to check for additional updates prior to submission of Bid.

H. Bidders are responsible for familiarizing themselves with all of the requirements stated

herein.

I. Inclement Weather. In the event that Spotsylvania County is closed during the scheduled

times for Bids to be received/Bid Opening or a Pre-Bid Conference/Site Visits; those

scheduled dates/times will occur on the next business day that Spotsylvania County is open at

the appropriate times as stated in the IFB. Please contact the Procurement Officer as stated in

the IFB for information pertaining to this procurement.

J. The prices quoted in response to this IFB shall be firm for 90 days. Prices shall be submitted

for the unit of measurement specified in the Items section on eVA.

K. Payment for the work included herein will be in accordance with the unit prices, if applicable,

as set forth in the Bid for the quantity of work performed.

IFB No. 26-35-SD | Page 4 of 14

L. Any Vendor transacting business with Spotsylvania County may be asked to provide proof of

registration with the State Corporation Commission (SCC), as required by Sections 13.1 or

Title 50 of the Code of Virginia.

M. Bid Requirements. Bidders should prepare Bids in accordance with the instructions outlined

herein and should structure the Bid so that it contains individual attachments. The Bidder

must submit their Bid with the following documents attached or Bidder may be considered

nonresponsive. Each document listed below shall be a separate attachment and titled as

indicated.

1. [Bidder’s Name] Attachment C – Bidder Information (PDF);

2. [Bidder’s Name] Attachment D – References (PDF);

3. [Bidder’s Name] Attachment E – Bid Bond (PDF); and

4. [Bidder’s Name] Attachment F – Bid Form (PDF);

i. Bids shall be submitted utilizing Attachment F – Bid Form as found herein, or

otherwise provided with the Contract Documents, and shall be complete in every

respect. The total Bid price shall be entered in figures in the space provided. Where

applicable, the unit price or lump sum items, and their extensions shall be entered in

figures in the respective columns provided for each Bid item. All entries shall be

typewritten or printed in ink. The signatures of all persons shall be in longhand. Any

entry of amount that appears on the face of the Bid to have involved an erasure,

deletion, whiteout and/or substitution or other such change or alteration shall show by

them the initials of the person signing the Bid and the date of the change or alteration.

A failure to comply with this requirement may be cause for disqualification of the

Bid.

ii. For Unit Price Bids, in the event of any discrepancies between the unit prices and the

extensions thereof or the total Bid price, the unit price shall govern.

iii. Bids shall not contain any restatement or qualifications of work to be done and

alternate Bids will not be considered unless called for. No oral, telegraphic or

telephonic Bids or modifications will be considered.

iv. The apparent low Bidder on lump sum contracts shall, if requested by County,

provide the County a detailed breakdown of their Bid, broken down by major areas of

work and/or by specification section, within three (3) working days of the request. In

addition to verifying accounting requirements, the breakdown may be used by the

County to determine whether the Bidder has grossly misjudged the requirements of

any area. Failure to provide the requested detailed breakdown may result in rejection

of the Bid.

5. [Bidder’s Name] Attachment G – Subcontractor Identification Form, as appliable

(PDF);

6. [Bidder’s Name] Attachment H – Bidder’s Request for Equal Products and Bidder’s

Representation (PDF);

7. [Bidder’s Name] Attachment I – Certification of Safety Violations (PDF);

8. [Bidder’s Name] Contractors License;

9. [Bidder’s Name] Addendum No.; please include all Addenda as separate attachments

IFB No. 26-35-SD | Page 5 of 14

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238910Site Preparation Contractors

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