Project Information

Bid Title

Bid Name Roof Replacement for 4400 Clemson Rd

Issuing Agency

City of Sumter

Location

South Carolina

Published Date

May 4, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

Number ITB #24-25/26

Original Source

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Bid Documents

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Project Description

Number	Date/Time	Bid Name	Documents
Number ITB #24-25/26	Date/Time June 11, 2026 @ 2:00 PM	Bid Name Roof Replacement for 4400 Clemson Rd	Documents itb-24-25-26-roof-replacement-for-4400-clemson-rd-final.pdf

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May 1, 2026

To Whom It May Concern:

The City of Sumter is soliciting SEALED bids for the items listed below. All bids MUST be received by the

Purchasing Department on or before 2:00 PM ET on Thursday, June 11, 2026 in the City of Sumter Opera House.

SEALED Bids may be Mailed or Hand Delivered (BIDS WILL BE REJECTED IF RETURNED VIA FAX OR EMAIL).

A MANDATORY PRE-BID IS SCHEDULED FOR WEDNESDAY, MAY 13, 2026 AT 10:00 AM ET AT THE

PROJECT SITE (SEE ATTACHMENT FOR ADDRESS). BIDS SUBMITTED WITHOUT ATTENDING THE

PREBID WILL BE DEEMED UNRESPONSIVE.

*PLEASE SEE ATTACHMENT FOR QUANTITIES, DESCRIPTION, DETAILS AND SPECIFICATIONS.

*ALL DEVIATIONS FROM REQUESTED SPECIFICATIONS MUST BE CLEARLY NOTED ON BID

RESPONSE.

*A CERTIFICATE OF INSURANCE (COI) IS REQUIRED BEFORE ANY WORK CAN BEGIN ON CITY

OWNED PROPERTY.

Mailed and hand delivered bids should be addressed follows:

City of Sumter Public Works

Attn: Procurement Department

303 E. Liberty Street

Sumter, SC 29150

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd

The bid ITB number and name must appear on the envelope. Please direct questions concerning

specifications/items, to Eric Burnette at eburnette@sumtersc.gov. If you have questions concerning the bid process, email

David Ferrell at dferrell@sumtersc.gov. The City reserves the right to reject any or all bids and to waive any technicalities

in the best interest of the City.

Sincerely,

David T. Ferrell

Asset Manager and Operation Specialist

www.sumtersc.gov/purchasing

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd Page 1 of 28

CITY OF SUMTER BID FORM

City of Sumter, South Carolina, a Body Politic and Corporate and Political Subdivision of the State of SC

FORMAL INVITATION-TO-BID: #24 – 25/26

NAME OF BID: Roof Replacement for 4400 Clemson Rd.

BID MUST BE RECEIVED BY: Thursday, June 11, 2026 at 2:00pm ET at below address.

MANDATORY PRE-BID MEETING: Wednesday, May 13, 2026 at 10:00am ET at the site.

MAIL, OVERNIGHT OR HAND CARRY TO:

City of Sumter Public Works

Attention: Procurement Dept.

303 E. Liberty Street

Sumter, SC 29150

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd.

Quantity

Size/Description/Specs/Details

*PRICING WILL REMAIN VALID FOR 90 DAYS AFTER BID CLOSING DATE.

*ALL DEVIATIONS FROM REQUESTED SPECIFICATIONS MUST BE NOTED ON YOUR BID RETURN.

*BID PRICE INCLUDES ALL COSTS TO PROVIDE A TURNKEY JOB (LABOR, MATERIALS, TAXES,

PERMITS, BONDS, INSURANCE, ETC).

*COI’s MAY BE MAILED OR EMAILED TO (dferrell@sumtersc.gov).

TOTAL BID PRICE: $______________________________________________________________________________

TOTAL BID PRICE IN WORDS: ____________________________________________________________________

DELIVERY WILL BE MADE IN _______________DAYS AFTER RECEIPT OF ORDER

Project Manager: Eric Burnette - City of Sumter Construction Department

303 E. Liberty Street.

Sumter, SC 29150

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or

person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or

fraud. I agree to abide by all conditions of this bid and verify that I am authorized to sign this bid for the offerer. I further

state that the company affiliated with this bid currently complies with all applicable federal and state laws and directives

relative to non-discriminatory practices in employment.

The Bidder, in compliance with your Invitation-To-Bid, and having examined the Project Documents, and being

familiar with all of the conditions surrounding the proposed project, including the availability of materials, labor, and

work site environmental conditions, hereby proposes to furnish all permits, labor, materials, supplies, and equipment and

to perform the duties in accordance with the contract documents of which this Bid Form is a part. The undersigned, as

Bidder, hereby declares that he has read, understands, and accepts these terms which are part of the bid documents.

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid as principal(s) is,

or are, named herein and that no other person has any interest in the Bid or in the contract to be entered into; that this Bid

is made without connection with any other person, company or parties making a bid; and that is in all respects fair and in

good faith without collusion or fraud.

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd Page 2 of 28

The Bidder further proposes and agrees, if this Bid is accepted, to contract with City of Sumter, to furnish all

permits, materials, equipment, tools, apparatus, means of transportation, and labor necessary hereto, and to complete the

proposed project in full and complete accordance with the Project Documents, to the full and entire satisfaction of the

Owner, at the prices listed in the Bid Schedule. The amounts listed on the Bid of this Bid Form include all permits, labor,

materials, tools, equipment, transportation, removal, overhead, profit, insurance, taxes, permits, and other costs both

indirect and direct, etc., to complete the Project. The amounts listed on the Bid of this Bid Form also include all costs

associated with the compliance of all applicable State laws, local ordinances, and the rules and regulations of all

authorities and professional association standards having jurisdiction over the project or the materials used throughout,

and they will be deemed to be included in the contract the same as though herein written out in full. In case of error in

extension, the Unit Price shall govern rather than the Total Amount. Where Lump Sum Amounts are bid, the amount for

each bid item shall govern rather than the total of any several items.

Bids submitted are final and complete offers by the vendor. No additions, corrections, modifications, changes or

interpretations will be allowed. In the event questions arise on what is meant by an offer, the Purchasing Manager will

make a determination as to the city’s interpretation of the vendor's offer. If, after informing the vendor of the city's

opinion, disagreement as to scope of the offer is present, the offer will be declared VOID. City of Sumter reserves the

right to award proposals received on the basis of individual items, groups of items, or the entire list of items; to reject any

and all proposals; and to waive any technicalities. In every case, the City reserves the right to make awards deemed to be

in the best interest of the City and to negotiate further the offer determined by the City to be in the best interest of the

City. The Owner reserves the right to increase or decrease the amount of work under the Contract at the unit prices

quoted in the bid received from the successful responder. City of Sumter also reserves the right to make purchases outside

of the awarded contracts where it is deemed in the best interest of the City.

S.C. LAW CLAUSE: Upon award of a contract or Purchase Order under this bid, the person, partnership,

association, or corporation to whom the award is made must comply with the laws of South Carolina, which require such

person or entity to be authorized and/or licensed to do business in this state. Notwithstanding the fact that applicable

statutes may exempt or exclude the successful responder from requirements that it be authorized and/or licensed to do

business in this state, by submission of this signed proposal, the responder agrees to subject itself to the jurisdiction and

process of the courts of the State of South Carolina, to all matters and disputes arising or to arise under the contract and

performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

VENDOR NAME: ________________________________________________________________________

ADDRESS: _______________________________________________________________________________

CITY-STATE-ZIP: ________________________________________________________________________

TELEPHONE NO: ______________________________ FAX NO: __________________________

FEDERAL ID (TAX ID) NO: ________________________________________________________________

AUTHORIZED SIGNATURE (WRITTEN): ___________________________________________________

AUTHORIZED SIGNATURE:_______________________________________________________________

DATE:___________________________________________________________________________________

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd Page 3 of 28

VENDOR AGREEMENTS – FORMAL INVITATIONS-TO-BID

Submittal of Sealed (Formal) Bids On the date set and at the time designated for the opening of the sealed bid, each

prospective bidder is required to submit the bid deposit in the amount and form specified herein. Outside of envelope

containing the sealed bid must be clearly marked: ITB# 24 – 25/26: Roof Replacement for 4400 Clemson Rd. Each

prospective bidder is required to complete and execute the bid form attached in this Invitation to Bid, and all information

and certifications called for thereon must be furnished. Bids submitted in any other manner or which fail to furnish all

information or certifications required may be summarily rejected. Bids shall be filled out legibly with all erasures,

strikeovers, and corrections initialed by the person signing the bid and the bid must be manually signed. Negligence on

the part of the bidder in preparing the bid confers no right for withdrawal or modification of the bid.

City of Sumter reserves the right to obtain clarification or additional information necessary to properly evaluate a bid.

Failure of vendor to respond to a request for additional information or clarification could result in rejection of that

vendor's bid. City of Sumter reserves the right to accept or reject any and all bids, in whole or in part, separately or

together, with or without cause; to waive technicalities in submissions, to secure a project that is deemed to be in the best

interest of the City. City of Sumter also reserves the right to make purchases outside of the awarded contracts where it is

deemed in the best interest of the City.

Each responder, by submitting a bid to the City of Sumter a result of this Invitation-to-Bid, agrees to and acknowledges its

acceptance of and agreement with the procedures outlined herein and all terms, conditions and requirements of the

applicable City of Sumter Bid documents. If a vendor cannot agree to these terms, or violates these procedures, the

response will be judged non-responsive and not considered. If the procedures are violated during the evaluation process or

prior to the issuance of a contract by the City of Sumter, the offer of the firm in question will be void and City of Sumter

will procure the goods/services in question from other eligible vendors.

At the time of the opening of bids, each responder will be presumed to have read and to be thoroughly familiar with the

Documents (including all addenda). The failure or omission of any responder to examine any form, instruction or

document shall in no way relieve any responder from any obligation in respect to this Invitation-to-Bid.

Responses submitted are final and complete offers by the vendor. No additions, corrections, modifications, changes or

interpretations will be allowed. In the event questions arise on what is meant by an offer, the Purchasing Manager will

make a determination as to the city’s interpretation of the vendor's offer. If, after informing the vendor of the city's

opinion, disagreement as to scope of the offer is present, the offer will be declared VOID. City of Sumter reserves the

right to award proposals received on the basis of individual items, groups of items, or the entire list of items; to reject any

and all proposals; and to waive any technicalities. In every case, the City reserves the right to make awards deemed to be

in the best interest of the City and to negotiate further the offer determined by the City to be in the best interest of the

City. Unit prices will govern over extended prices. Prices must be stated per unit and extended for the total quantity.

Sales, use, or excise tax, as well as any handling and shipping charges, must be shown as separate items. The Owner

reserves the right to increase or decrease the amount of work under the Contract at the unit prices quoted in the bid

received from the successful responder.

Responders must clearly mark as “Confidential” each part of their offer which they consider proprietary information that

could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of

Information Act). If any part is designated as “confidential”, there must be attached to that part an explanation of how this

information fits within one or more categories listed in Section 30-4-40. City of Sumter reserves the right to determine

whether this information should be exempt from disclosure and no legal action may be brought against City of Sumter or

its agents for its determination in this regard. Should any responder fail to perform or comply with any provision or terms

and conditions of any documents referenced and made part hereof, City of Sumter may terminate this contract, in whole or

in part, and may consider such failure or non-compliance a breach/default of contract.

The City reserves the right to purchase any/all items or service in default on the open market. No additional responses will

be considered from a firm in default until the default expenses are paid. No principals of a defaulting firm may submit a

response under another organization or individual name until their previous default is settled.

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd Page 4 of 28

RIGHT TO INCREASE OR DECREASE THE AMOUNT OF WORK: The Owner reserves the right to increase or

decrease the amount of work under the Contract at the unit prices quoted in the bid received from the successful

responder.

INSURANCE REQUIREMENTS: The Responder agrees to secure at Responder’s own expense all personnel necessary

to carry out Responder’s obligations under this Bid. Such personnel shall not be deemed to be employees of the City nor

shall they or any of them have or is deemed to have any direct contractual relationship with the City. The City shall not be

responsible for withholding taxes with respect to the Responder’s compensation hereunder. Responder shall not hold

himself out as an employee of the City, and shall have no power or authority to bind or obligate the City in any manner,

except the City shall make payment to Responder for services as herein provided. Responder shall obtain and maintain all

licenses and permits required by law for performance of this contract by him. The Responder shall have no claim against

the City hereunder or otherwise for vacation pay, sick leave, retirement benefits, social security, worker’s compensation,

health or disability benefits, unemployment insurance benefits, or employee benefits of any kind, State or Federal

governments’ benefits, including but not limited to Social Security, workmen's compensation, Employment Security, sales

or use tax and any other taxes and licenses or insurance premiums required by law. The City shall pay no employee

benefits or insurance premiums of any kind to or for the benefit of Responder or his employees, agents, and servants by

reason of this contract. The Responder will carry liability insurance relative to any service that he performs for the City. A

certificate of insurance must be submitted to the purchasing office prior to services performed, with the requested

coverage and limits per the City, with City of Sumter listed as additional insured.

1. Contractor's and Subcontractor's Insurance: Before commencing the Work, and until completion and final

acceptance of the Work, the Contractor shall procure and maintain, at its own expense, the insurance coverages described

below. Before starting the Work, Contractor shall furnish a Certificate of Insurance, in a form acceptable to Owner,

evidencing the Contractor's compliance with the Agreement’s insurance requirements. All insurance policies are to be

written through a company duly authorized to transact that class of insurance within the jurisdiction of the Project site and

shall be with insurance companies acceptable to Owner and with A.M. Best Rating of A minus or better. The Certificates

and policies for the Commercial General Liability and Business Automobile Liability Policy shall name Owner, and if

requested, Owner's agents, as Additional Insureds for completed and ongoing operations on a primary and non-

contributory basis. All Insurance Certificates shall state policy numbers, dates of expiration, policy limits, and provide

that the insurance will not be cancelled or changed unless Owner has been given written notice at least thirty (30) days

prior to the date of the proposed change or cancellation.

If the Contractor fails to procure or maintain required insurance coverages, Owner shall have the right, but not the

obligation, to procure and maintain the required insurance for and in the name of the Contractor, and Contractor shall pay

the cost thereof and furnish all necessary information to make effective and maintain such insurance. Contractor shall not

commence work until all insurance requirements are met.

a. Required Insurance Coverages: The insurance coverages to be provided include those as set forth below

unless modified in an Insurance Exhibit attached to the Agreement:

(1) Commercial General Liability Insurance with limits of $1,000,000.00 per occurrence/$1,000,000

aggregate Bodily Injury and Property Damage Liability. This coverage must, at a minimum, include coverage

and/or endorsements for premises operations, products/completed operations, contractual liability assumed by

Contractor under this Agreement, personal injury, advertising injury and broad form Property Damage (including

coverage for explosion, collapse and underground hazards), and independent Contractor coverages. All liability

policies must be written on an "occurrence" basis. Such policy shall not contain Endorsement, CG 22 94 10 01.

The Commercial General Liability and Automobile Liability insurance required herein shall protect the

Contractor and the Owner against liability from damages growing out of any Contractor operations (including the

operation of all automobiles, trucks, and other vehicles owned or rented) in connection with the performance of

this Agreement, as well as liability arising after the completion of the Contractor's operations.

(2) Motor Vehicle Liability Insurance with bodily injury limits of $1,000,000.00 and property

damage limits of $1,000,000.00 or a combined single limit of $1,000,000.00.

ITB #24 – 25/26: Roof Replacement for 4400 Clemson Rd Page 5 of 28

Commodity Codes

• NAICS 238160Roofing Contractors

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