Project Information

Bid Title

Independent Financial Audit Services

Issuing Agency

Trophy Club town

Location

Texas

Published Date

Mar 5, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP FIN2026-001

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP FIN2026-001
Bid Title:	Independent Financial Audit Services
Category:	Finance Department
Status:	Open
Bid Recipient:	Brandy Rider - Finance Accountant

Description: The Town of Trophy Club, Texas (the “Town”) is requesting proposals for professional auditing services from qualified certified public accounting firms (“Firm” or “Auditor”) to audit its financial statements for the fiscal years ending September 30, 2026, and September 30, 2027, and optionally the subsequent four years through fiscal year ending September 30, 2031. The contract term shall include the option to extend the engagement annually or biennially through fiscal year end September 30, 2031 based on the firm’s satisfactory performance and mutual agreement by both parties.  The selected firm will be expected to provide on-going support and assistance relative to new accounting standards and implementation and any other matters that would impact the financial statements.  The firm may also be asked to advise the Town about any other matters relative to municipal finance or related tax law including, but not limited to, tax-exempt and other debt and financing alternatives. Proposal Requirements: One complete copy of the proposal as a PDF file on a USB Flash Drive, and Please include the firm name in the PDF file, such as Trophy Club Independent Financial Audit Services RFP – Firm Name Completed Cost Proposal Form on the same USB Flash Drive. Please include the firm name in the Cost Proposal Form file, such as Trophy Club Cost Proposal Form – Firm Name Delivery Instructions: Proposals will be accepted until 2:00 PM on April 9, 2026, via physical delivery of the proposal on a USB Drive to: Town of Trophy Club C/O Brandy Rider, Accountant 1 Trophy Wood Dr. Trophy Club, TX 76262 Any proposals received after the date and hour set for proposal opening will not be accepted.  The Firm will be notified and will advise Trophy Club as to the disposition by either pick up, return at the Firm’s expense, or destruction with written authorization of the Firm. Acceptance – Proposals must include a statement that they are valid for a minimum period of 120 days subsequent to the RFP closing date. Late Proposals will not be considered.  The Firm will be solely responsible for ensuring that the proposal is delivered by the specified deadline. Non-appropriation – The Town may cancel the contract should the present or any future Town Council not appropriate funds in any fiscal year for the payment of this service.  No penalty shall be applicable in the event of any such non-appropriation.  In the event of non-appropriation, the Town shall give written notice of cancellation and the Town shall not be obligated to make any payments beyond the end of the fiscal year (related to a subsequent fiscal year). Costs related to the preparation of a response to this RFP shall be the sole responsibility of the firm. Pre-Proposal Conference: Date: Thursday, March 12, 2026 Time: 11:00 AM Location: Virtual – Zoom https://us06web.zoom.us/j/89453607400?pwd=HGZaVCJkF7D6UZe8tC6ZPfps0hu3Pq.1 Or via dial in at 346-248-7799 Meeting ID: 894 5360 7400 Passcode: 546389 Authorized Town Contact: All inquiries and/or questions should be in writing directed to Brandy Rider, Accountant, at For security reasons, you must enable JavaScript to view this E-mail address. , and April Duvall, Director of Finance, at For security reasons, you must enable JavaScript to view this E-mail address. by Thursday, March 19, 2026 to allow adequate time to answer questions and/or provided additional information. All responses to submitted questions and/or any updates to this RFP will be made by addenda which will be posted to the Town’s website on Wednesday, March 25, 2026. Publication Date/Time: 3/5/2026 8:00 AM Publication Information: RFP for Independent Financial Audit Services Closing Date/Time: 4/9/2026 2:00 PM Business Hours: Monday - Friday 8AM - 5PM Related Documents: Trophy Club - Independent Financial Audit Services RFP

Attachment Preview

SOLICITATION OVERVIEW

The Town of Trophy Club, Texas is soliciting proposals for:

TITLE:

Independent Financial Audit Services

RFP #2026-01

☐

ISSUE DATE:

Thursday, March 5, 2026

DUE DATE:

Thursday, April 9, 2026, 2:00 P.M.

DELIVERY TO:

Town of Trophy Club

C/O Brandy Rider, Accountant

1 Trophy Wood Dr.

Trophy Club, TX 76262

Valley View Consulting, L.L.C. is assisting the Town with the preparation of

this RFP and the evaluation of proposals received. All times referenced are

Central Time.

Trophy Club – Independent Financial Audit Services

(1)

RFP #: 2026-01

TABLE OF CONTENTS

CALENDAR OF EVENTS .......................................................................................................... 3

INTRODUCTION ........................................................................................................................ 4

DESCRIPTION OF THE GOVERNMENT .............................................................................. 6

SERVICES REQUIRED ..............................................................................................................8

Scope of Work ...........................................................................................................................8

Broadened Engagements ........................................................................................................... 8

Auditing Standards .................................................................................................................... 8

Reports .......................................................................................................................................8

Audit Timeline and Key Milestones ......................................................................................... 9

RESPONSE FORMAT .............................................................................................................. 11

Cover Letter .............................................................................................................................11

Executive Summary ................................................................................................................ 11

Qualifications and Experience .................................................................................................11

Qualifications and Experience of the Firm ........................................................................ 11

Qualifications and Experience of Partner and Auditing Staff ............................................11

Similar Engagements ...............................................................................................................12

Scope and Approach ................................................................................................................12

Proposed Schedule .................................................................................................................. 12

Other Information and Comments ...........................................................................................13

Cost of Services .......................................................................................................................13

SELECTION ............................................................................................................................... 14

OTHER CONSIDERATIONS .................................................................................................. 15

COST PROPOSAL FORM ....................................................................................................... 16

Trophy Club – Independent Financial Audit Services

(2)

RFP #: 2026-01

TARGET DATE

Thursday, March 5, 2026

Thursday, March 12, 2026

Thursday, March 19, 2026

Wednesday, March 25, 2026

Thursday, April 9, 2026

Week of May 11, 2026

Wednesday, May 20, 2026

Thursday, May 21, 2026

Monday, June 8, 2026

June 2026

September 2026

January/February 2027

March 2027

CALENDAR OF EVENTS

DESCRIPTION OF EVENTS

RFP distributed via email and available on the Town’s

website

Non-mandatory pre-proposal conference to review RFP and

answer questions

Deadline for questions and requests for additional

information from audit firms

Deadline for Town’s response to questions and request for

additional information

Town receives proposals from interested audit firms

Audit firm interviews (if required)

Recommendation presented to Investment/Finance

Committee

Notify recommended firm

Town Council Regular Meeting - consider award of the

Audit RFP contract

Pre-Audit Planning - establish scope, timelines, and

expectations

Interim Field Work - begin testing controls and early

procedures

Final Fieldwork - conduct full audit after fiscal year closes

Present Audit Findings to Town Council

Trophy Club – Independent Financial Audit Services

(3)

RFP #: 2026-01

INTRODUCTION

The Town of Trophy Club, Texas (the “Town”) is requesting proposals for professional auditing services

from qualified certified public accounting firms (“Firm” or “Auditor”) to audit its financial statements for

the fiscal years ending September 30, 2026, and September 30, 2027, and optionally the subsequent four

years through fiscal year ending September 30, 2031.

The contract term shall include the option to extend the engagement annually or biennially through fiscal

year end September 30, 2031 based on the firm’s satisfactory performance and mutual agreement by both

parties. The selected firm will be expected to provide on-going support and assistance relative to new

accounting standards and implementation and any other matters that would impact the financial statements.

The firm may also be asked to advise the Town about any other matters relative to municipal finance or

related tax law including, but not limited to, tax-exempt and other debt and financing alternatives.

Proposal Requirements:

1. One complete copy of the proposal as a PDF file on a USB Flash Drive, and

Please include the firm name in the PDF file, such as Trophy Club Independent Financial Audit

Services RFP – Firm Name

2. Completed Cost Proposal Form on the same USB Flash Drive.

Please include the firm name in the Cost Proposal Form file, such as Trophy Club Cost Proposal

Form – Firm Name

Delivery Instructions:

Proposals will be accepted until 2:00 PM on April 9, 2026, via physical delivery of the proposal on a USB

Drive to:

Town of Trophy Club

C/O Brandy Rider, Accountant

1 Trophy Wood Dr.

Trophy Club, TX 76262

Any proposals received after the date and hour set for proposal opening will not be accepted. The Firm

will be notified and will advise Trophy Club as to the disposition by either pick up, return at the Firm’s

expense, or destruction with written authorization of the Firm.

Acceptance – Proposals must include a statement that they are valid for a minimum period of 120 days

subsequent to the RFP closing date.

Late Proposals will not be considered. The Firm will be solely responsible for ensuring that the proposal

is delivered by the specified deadline.

Non-appropriation – The Town may cancel the contract should the present or any future Town Council

not appropriate funds in any fiscal year for the payment of this service. No penalty shall be applicable in

the event of any such non-appropriation. In the event of non-appropriation, the Town shall give written

notice of cancellation and the Town shall not be obligated to make any payments beyond the end of the

fiscal year (related to a subsequent fiscal year).

Costs related to the preparation of a response to this RFP shall be the sole responsibility of the firm.

Trophy Club – Independent Financial Audit Services

(4)

RFP #: 2026-01

Pre-Proposal Conference:

Date: Thursday, March 12, 2026

Time: 11:00 AM

Location: Virtual – Zoom

https://us06web.zoom.us/j/89453607400?pwd=HGZaVCJkF7D6UZe8tC6ZPfps0hu3Pq.1

Or via dial in at 346-248-7799

Meeting ID: 894 5360 7400

Passcode: 546389

Authorized Town Contact:

All inquiries and/or questions should be in writing directed to Brandy Rider, Accountant, at

brider@trophyclub.org, and April Duvall, Director of Finance, at aduvall@trophyclub.org by Thursday,

March 19, 2026 to allow adequate time to answer questions and/or provided additional information.

All responses to submitted questions and/or any updates to this RFP will be made by addenda which will

be posted to the Town’s website on Wednesday, March 25, 2026.

Trophy Club – Independent Financial Audit Services

(5)

RFP #: 2026-01

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services

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