Project Information

Bid Title

PFAS Leachate Removal Pilot Infrastructure Upgrades

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

May 21, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB0285-061226

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	IFB0285-061226
Bid Title:	PFAS Leachate Removal Pilot Infrastructure Upgrades
Category:	City
Status:	Open

Description: The City of Nashua, Division of Public Works, is soliciting bids from qualified contractors to provide the infrastructure upgrades portion of the Leachate PFAS Removal and Destruction Pilot Test Project at the Four Hills Landfill. Publication Date/Time: 5/21/2026 5:00 PM Closing Date/Time: 6/12/2026 2:00 PM Related Documents: IFB0285-061226-BID PACKAGE-PFAS Leachate Removal Pilot Infrastructure Upgrades

Attachment Preview

City of Nashua, New Hampshire

Division of Public Works

PFAS Leachate Removal Pilot Infrastructure

Upgrades

IFB0285-061226

Bidding Specifications

and

Contract Requirements

May 2026

Administrative Services

Purchasing Department

May 21, 2026

INVITATION FOR BIDS

IFB0285-061226

PFAS Leachate Removal Pilot Infrastructure Upgrades

The City of Nashua, Division of Public Works, is soliciting bids from qualified contractors to provide

the infrastructure upgrades portion of the Leachate PFAS Removal and Destruction Pilot Test Project

at the Four Hills Landfill. The work consists of construction layout and documentation survey,

excavation and backfilling, installation of pre-cast concrete and HDPE manholes and pump station

structures, pipe trenching, and furnishing, welding, and installation of HDPE pipe and fittings

(including double-walled HDPE pipe), furnishing steel pipe, fittings, and valves, furnishing, installing,

and testing a leachate pump, liquid level sensors integrated with a control panel, preparing an HDPE-

lined secondary containment work pad, and installation of electrical service (including trenching and

conduit installation). All work shall be coordinated with landfill operations staff and performed in a

manner that maintains continuous access to active landfill areas while protecting existing utilities and

infrastructure.

Project will begin once a written “Notice to Proceed” is issued.

Completion times for the project will be as follows:

Substantial Completion shall be by August 21, 2026

Final Completion shall be by August 28, 2026

Liquidated damages of $250 for each working day will be assessed for delays beyond this time frame.

The City of Nashua, through the Mayor, who is awarding authority, reserves the right to reject any and

all bids or parts of bids; to waive any defects, information, and minor irregularities; to accept exceptions

to these specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR BIDDERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents

linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We

strongly recommend that you give yourself sufficient time and at least one (1) business day before

due date to begin the uploading process and finalize your submission. Copies are also available on the

City’s website in the Purchasing section within the Bids section.

IFB0285-061226 - PFAS Leachate Removal Pilot Infrastructure Upgrades

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

If a Vendor chooses to submit their bid outside of Bonfire, the following are alternate options:

Paper: Submit one (1) paper copy and one digital copy on a USB drive sealed in envelope(s) and

packages(s) clearly marked “IFB0285-061226”. Bids must be submitted in the format provided

and addresses the item(s) specified in the IFB package.

Regardless of the method submission, bids must be received no later than 2:00 PM on Friday, June 12,

2026, in the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH

03061. Postmarks or other timestamps will not be accepted in lieu of actual delivery. Bidders may use

whatever delivery mechanism it chooses as long as it remains clear that the Bidder is responsible for

submissions prior to the date and time.

The time of receipt shall be considered when a bid has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location

designated above. The City accepts no responsibility for mislabeled mail. Any and all damage that may

occur due to shipping shall be the Bidder’s responsibility.

Complete specifications and related documentation are available on our website, www.nashuanh.gov,

under Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to document IFB0285-

061226 and related documents. Please note paper copies of bid documents are not available in the City’s

Purchasing Office.

Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on

the City’s website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to

Documents IFB0285-061226) within twenty-four (24) hours of opening.

The timeline for this project is as follows:

Item

MANDATORY Pre-Bid Meeting & Site Tour

Deadline for Bidder Questions

Answers/clarifications posted

Bids Due

Date

Thursday, May 28, 2026 at 11:30 AM

Wednesday, June 3, 2026 at 2:00 PM

Friday, June 5, 2026 at 3:00 PM

Friday, June 12, 2026 at 2:00 PM

A MANDATORY Pre-Bid Meeting to discuss the project followed by a site tour is scheduled to begin

promptly at the Division of Public Works Administration Building located at 848 West Hollis Street,

Nashua, NH 03062 in the Veteran’s Conference Room, on Thursday, May 28, 2026 at 11:30 AM.

The meeting is an opportunity for the City of Nashua to overview the project and objectives, and

participants to request additional information directly from City of Nashua staff managing or

participating in the project.

IFB0285-061226 - PFAS Leachate Removal Pilot Infrastructure Upgrades

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Bidders are encouraged to submit questions via email; however, the City assumes no liability for

assuring accurate and complete email transmission/receipt and is not responsible to acknowledge

receipt. Inquiries must be submitted in writing, citing the IFB title/number, Page Section, and must be

received no later than Wednesday, June 3, 2026 at 2:00 PM to:

City of Nashua

229 Main Street, Room 11

Nashua, NH 03061

purchasing@nashuanh.gov

The City of Nashua will consider all timely-received inquiries and, if reasonable and appropriate, will

issue an addendum to clarify or modify this IFB on the City’s website www.nashuanh.gov, under Services,

Bid Opportunities; Current Bids; (Refer to Document IFB0285-061226) and on Bonfire no later than

Friday, June 5, 2026 at 3:00 PM.

The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to

submit bids in response to this invitation and will not be discriminated against on the ground of race,

color, national origin, sex, age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are

biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be

given to the purchase of such products. If you are proposing any such products which qualify, please so

indicate in a cover sheet by item number and description. We are also conscious of energy use and

encourage Bidders to propose products that are energy efficient.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any

resulting contract, whichever is later.

Bids must be submitted in the format provided and address the items specified in this request. The City

may reject any or all of the bids on any basis without disclosure of a reason. The failure to make such a

disclosure shall not result in accrual of any right, claim or causes of action by any unsuccessful bidder

against the City. The City reserves the right to waive any irregularities when the public interest will be

served thereby. The City also reserves the right to negotiate any change or amendment in any bid

without soliciting further requests for bids if the action is necessary for the best interest of the City.

The City of Nashua will reject the bid of any proposer who is presently debarred, declared ineligible or

excluded by any Federal department or agency, and reserves the right to reject the bid of any proposer

who has previously failed to perform any contract properly for any purchaser, or to complete on time,

contracts of a similar nature, who is not in the position to perform the contract, or who has neglected

the payment of bills or otherwise disregarded its obligations to clients, purchases, subcontractors,

material men, or employees.

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all

applicable Equal Employment Opportunity laws.

IFB0285-061226 - PFAS Leachate Removal Pilot Infrastructure Upgrades

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a Contractor who is in

default on the payment of taxes, licenses or other monies due the City. Therefore, this bid request is

void as to anyone who is in default on said payments.

Contract will be awarded to the Bidder that is designated by the City of Nashua as the lowest responsive

and responsible Bidder.

GENERAL REQUIREMENTS:

A. To be eligible for an award, a Bidder must be deemed “responsible” by demonstrating the

following:

 has the ability, capacity and skill to provide the goods or services required;

 has experience performing similar work at a landfill

 can provide the goods or services within the time frame specified;

 has a satisfactory record of integrity, reputation, judgment and experience;

 has sufficient financial resources to provide the goods or services;

 has developed a positive track record with the City of Nashua to the extent the Bidder has

previously provided goods or services.

B. Some common reasons why a bid might be found “non‐responsive” are:

 failure to sign the bid and/or signature by the appropriate person;

 failure to furnish any required bid bonds;

 failure to include a unit bid price for each item;

 failure to include a total amount for the bid;

 failure to prepare the bid in ink;

 failure to submit a non‐collusion affidavit; and

 inclusion of any unauthorized additions, conditional or alternative bids that make the bid

package incomplete, indefinite, or ambiguous.

 bid considered to be unbalanced

C. The Successful Bidder will be required to provide the City with certificates of insurance for

coverage as listed below and endorsements affecting coverage required by the contract within

ten (10) calendar days after the City issues the Notice of Award. The City requires thirty (30)

calendar day’s written notice of cancellation or material change in coverage. The certificate and

endorsements for each insurance policy must be signed by a person authorized by the insurer

and who is licensed by the State of New Hampshire. General Liability, Employers Liability and

Auto Liability policies must name the City of Nashua as an additional insured and be reflected on

the certificate of insurance.

 General Liability: $1,000,000 per Occurrence

$2,000,000 Aggregate

 Motor Vehicle Liability: $1,000,000 Combined Single Limit

*Coverage must include all owned, non-owned and hired vehicles.

IFB0285-061226 - PFAS Leachate Removal Pilot Infrastructure Upgrades

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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