Project Information

Bid Title

UIC Retrofits - Package 3 (Rosewood/Pilkington)

Issuing Agency

City of Lake Oswego

Location

Oregon

Published Date

Aug 25, 2025

Closing Date

Sep 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

INVITATION FOR BIDS
FOR
WORK ORDER 354
UIC RETROFITS – PACKAGE 3 (ROSEWOOD/PILKINGTON)
FOR
CITY OF LAKE OSWEGO
LAKE OSWEGO, OREGON

Bid Closing Time: 2:00 p.m., local time, September 25, 2025

Engineer's Estimate: $145,000 - $185,000

SCOPE OF WORK: There are three areas of work in close proximity for this project – Rosewood St, Hunter Ct, and Pilkington Rd. Rosewood St and Hunter Ct are local roads whereas Pilkington is a major collector but can get busier from school traffic. The work consists of 1) replacing a perforated pipe with a ductile iron pipe along Rosewood St, replacement of a catchbasin and a tree removal/replacement, 2) replacement of a catch basin on Hunter Ct, and 3) decommission of a drywell on Pilkington along with removal of a catch basin, abandonment of pipes, and installing a new line from a manhole on private property to the mainline in Pilkington.

COMPLETION: Project Substantial Completion shall be December 4, 2025 and Project Final Completion shall be January 6, 2026.

MANDATORY PRE-BID MEETING: 1:00 p.m., local time, September 10, 2025. Interested bidders may attend by:

• Video: Online streaming at: https://lakeoswego.webex.com/meet/sjohnson
• Telephone Conference: 408-418-9388, meeting number 960 183 936.

If a Bidder wishes to be personally present at the Pre-Bid Meeting or if you have accessibility concerns, please contact the Project Manager at least four (4) business days prior to the pre-bid conference.

HOW TO REVIEW CONTRACT TERMS, CONDITIONS, AND SPECIFICATIONS: The Contract Documents may be reviewed and examined:

Electronically: To download the Contract Documents, and to receive all notifications, addenda, and view the Planholder List, a person or company must create an account and add its individual name or company to the Planholder List at www.ci.oswego.or.us/bids/ . If you have website questions concerning this invitation, please call the Cindy Waggener at 503.635.0289.

PUBLIC WORKS/PUBLIC IMPROVEMENT PROJECT. This project is subject to Oregon minimum wage rate requirements of ORS 279C.800 through 279C.870.

HOW TO SUBMIT A BID: Bids shall be submitted by ELECTRONIC MEANS ONLY and must be received up to the Bid Closing Time. To submit electronic (PDF) bids, a bidder must accurately complete the required fields and upload bid forms at:

http://www.ci.oswego.or.us/formslf/BIDupload?BME=sjohnson@lakeoswego.city&BCD=09/25/2025

Once submitted, the Bidder will receive an automated email confirmation. Bidder may also verify receipt by phone: 503.675.3999. Bids will not be accepted after the Bid closing time. Bidders are encouraged to submit bids early.

Bidders must submit a Bid Security to the City along with their Bid in an amount equal to ten percent.

BID OPENING: The bids shall be publicly opened at 2:30 p.m., local time, September 25, 2025. The Bid Opening will be accessible to the public online or telephone conference. Bidders and interested persons may attend the Bid Opening by viewing online and telephone conference. Interested bidders may attend by:

• Video: Online streaming at https://lakeoswego.webex.com/meet/sjohnson
• Telephone Conference: 408-418-9388, meeting number 960 183 936.

If a Bidder wishes to be personally present at the Bid Opening or if you have accessibility concerns, please contact the Project Manager at least four (4) business days prior to the Bid Opening.

The City will investigate and determine the qualification of the apparent successful Bidder as part of its evaluation of the responsive Bid with the highest points. See Special Provisions section 00120 – Bidding Requirements and Procedures.

Because the City’s estimate of the contract value is $100,000 or greater, Bidders must submit a First Tier Subcontractor Disclosure Form, provided in the Bid Documents, to the City no later than 4:00 pm local time on the date for the receipt of Bids. The First Tier Subcontractor Disclosure Form shall be submitted electronically to the same link as the Bid.

QUESTIONS/CLARIFICATION: Questions about meaning or intent of the Bid Documents shall be submitted through the project bid site no later than seven (7) days prior to Bid Closing Time. Clarifications to the Bidding Documents will be made by addenda only. Oral statement may not be relied upon and will not be binding or legally effective.

Published in the Daily Journal of Commerce on August 25, 2025 & August 27, 2025.

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.