Project Information

Bid Title

RFB for Transformers

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Dec 11, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-85

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
25-85	RFB for Transformers	Tue, 01/20/2026 - 02:00pm	-	-

Attachment Preview

ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager,

Greenville Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until

2:00 PM (EST) on January 20, 2026 and immediately thereafter publicly opened and read

for the furnishing of approximately:

4- STK#204940 TRANSFORMER, 75 KVA CONV 120/240

4- STK#204950 TRANSFORMER, 100 KVA CONV 120/240

Instructions for submitting bids and complete specifications will be available in the Office

of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,

North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will

not be considered.

1 of 29

SECTION I

GENERAL INSTRUCTIONS FOR FORMAL BIDS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, AND EQUIPMENT

JANUARY 20, 2026

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 PM (EST) on the day of opening. Bids submitted in a fax or e-mail

in response to this Invitation for Bids will not be acceptable. Late Bids will not be

considered.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by

an authorized official of the firm. Return only the attached Proposal Form. Do not return

the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and

the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,

GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH

CAROLINA, 27834.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement

in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,

Greenville, North Carolina. Bidders or their authorized agents are invited to be present.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

2 of 29

8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject bids with noted minor deviations from specifications and to

determine the lowest responsible, responsive bid from the standpoint of quality, performance,

delivery, and price.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC

shall consider whether the bids comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in

GUC’s opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible, responsive bidder whose evaluation by GUC indicates that the award will be

in GUC’s best interests. Only firm prices will be considered for award of this bid.

Award of transformer bids shall be primarily based upon the lowest estimated total ownership

cost (TOC) to the Commission using the following currently approved ElectriCities Transformer

Formula. If the total ownership cost difference between the apparent lowest cost unit and any

other units is less than 3%, then the Commission has the option to evaluate these units on

lowest initial cost and award on this basis, taking into account quoted delivery time. In addition

to the estimated TOC, quoted delivery time and past performance of the bidder and/or

manufacturer with respect to other bid awards shall be considered in evaluating and awarding

bids.

For transformers base rated less than 100 KVA, the following formula will be used:

TOC = Unit Cost + $7.80/watt x NL Loss + $2.10/watt x Load Loss

For transformers base rated 100 KVA or greater, the following formula will be used:

TOC = Unit Cost + $7.80/watt x NL Loss + $2.10/watt x Load Loss

NOTE:

TOC is the Total Ownership Cost for 30 years.

Unit Cost is the base cost of the transformer.

NL Loss is the loss, in watts, at No Load for the transformer.

Load Loss is the Load Loss, in watts, excluding no load losses, but including

breaker losses and any other load related losses.

Bidder shall provide guaranteed average no load and load losses as defined

under the latest revision of ANSI Standard C57.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

3 of 29

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical bids are stated both in

numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted Proposal

Form based on our actual needs.

15.0 DELIVERY

Shipments will be made only upon releases from a purchase order issued by GUC in

accordance with GUC’s current needs.

Time is of the essence with respect to all deliveries under this Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC

Warehouse, 701 Utility Way, Greenville, North Carolina 27834, unless otherwise specified. The

agreed price for such equipment, materials, or supplies shall include all costs of delivery and

ownership, and risks of loss shall not be transferred from Provider to GUC until express written

acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM and 4:30

PM Monday-Friday only. GUC’s purchase order number is to be shown on the packing slip

or any related documents. GUC reserves the right to refuse or return any delivery with no

purchase order number or which is damaged. GUC will not be charged a restocking fee for any

delivery which is refused or returned.

16.0 DELIVERY TIME

Delivery time is to be stated by the bidder and will be a factor in the evaluation of bids. The

ability of a bidder to provide the item(s) to be purchased in twenty (20) weeks or less is essential

for GUC to meet its customer requirements.

4 of 29

17.0 MANUFACTURER

Bidder is to specify the manufacturer of transformers being quoted. If requested, bidder shall

identify the place of manufacture of all transformers quoted. The successful bidder, on or

before the time of shipment, shall furnish the Commission with the catalog number of the

transformers bid.

18.0 CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions regarding this

bid must be received by or before 12:00 pm (EST) on January 5, 2026.

19.0 TERMS AND CONDITIONS

The attached Terms and Conditions must be considered by all vendors as part of the bid

proposal.

[Balance of page left blank intentionally]

5 of 29

Commodity Codes

• NAICS 335311Power, Distribution, and Specialty Transformer Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.