Project Information

Bid Title

WPCP Primary Clarifiers Trough Recoating Project

Issuing Agency

County of Moore

Location

North Carolina

Published Date

Apr 15, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

Informal Bid 2026-05

Original Source

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Bid Documents

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Project Description

Bid Number:	Informal Bid 2026-05
Bid Title:	WPCP Primary Clarifiers Trough Recoating Project
Category:	Moore County General Bids
Status:	Open

Description: COUNTY OF MOORE INFORMAL BID 2026-05 WPCP PRIMARY CLARIFIERS TROUGH RECOATING PROJECT PURSUANT to Section 143-131 of the General Statutes of North Carolina, Sealed Bids(s) titled “INFORMAL BID 2026-05 WPCP Primary Clarifiers Trough Recoating Project” may be furnished to the Terra Vuncannon, County of Moore, 103 W. Saunders Street, Carthage, North Carolina 28327 until 4:00 pm Tuesday, May 5, 2026. Opening will not be public. A Pre-bid meeting will be held at 11:00 am Friday, April 24, 2026 at the Moore County Water Pollution Control Plant located at 1094 Addor Road, Aberdeen, NC 28315. The intent of the County is to obtain bids for the primary clarifiers trough recoating project for the Moore County Water Pollution Control Plant. Instructions for submitting proposal(s) and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below.  The County of Moore reserves the right to reject any and/or all bids. Terra Vuncannon Purchasing Manager Publication Date/Time: 4/14/2026 10:00 AM Closing Date/Time: 5/5/2026 4:00 PM Pre-bid Meeting: 04/24/2026 Contact Person: Terra Vuncannon Related Documents: Informal Bid 2026-05 Primary Clarifiers Trough Recoating Informal Bid 2026-05 Drawings

Attachment Preview

COUNTY OF MOORE

NORTH CAROLINA

INFORMAL BID

_____________________________________________________________________________________

ISSUE DATE: April 15, 2026

INFORMAL BID: 2026-05

TITLE: WPCP Primary Clarifiers Trough Recoating Project

ISSUING DEPARTMENT: COUNTY OF MOORE

103 W. Saunders Street

Carthage, NC, 28327

Sealed Bids will be received until 4:00:00 PM EST Tuesday, May 5, 2026 from qualified

Contractors for the WPCP Primary Clarifiers Trough Recoating Project for the Moore

County Water Pollution Control Plant.

For your convenience, a Bid Drop-off Box is located in the lobby at 103 W. Saunders

Street, Carthage, NC 28327. A Pre-Bid/Site Visit will be held at 11:00 am Friday, April 24,

2026 at the Moore County Water Pollution Control Plant located at 1094 Addor Rd,

Aberdeen, NC 28315

All inquiries for information concerning Instructions to Bidders, Bid Submission Requirements

or Procurement Procedures shall be directed to (in writing):

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118

tvuncannon@moorecountync.gov

Sealed Bids shall be mailed via FedEx/UPS or hand delivered to the Issuing Department

shown above, and the envelope shall bear the name and number of this Invitation for Bids.

It is the sole responsibility of the Bidder to ensure that its bid reaches the Issuing

Department by the designated date and hour indicated above.

In compliance with the Invitation for Bids and to all the terms and conditions imposed

herein, the undersigned offers and agrees to furnish the services and install the goods

described in accordance with the attached signed bid.

Firm Name: _________________________________________ Date: ____________________

Address: ____________________________________________ Phone: ___________________

____________________________________________ By: ______________________

(typed)

By: ______________________

(signed)

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

SCOPE AND PROVISIONS OF WORK

TECHNICAL SPECIFICATIONS

MAP

BID FORM

NON-COLLUSION AFFIDAVIT

E-VERIFY AFFIDAVIT

W-9 FORM

DRAWINGS (link provided at https://www.moorecountync.gov/bids.aspx)

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INSTRUCTIONS TO BIDDERS

1. Sealed Bid shall be submitted to the Issuing Department and include the enclosed

Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions

and specifications contained herein and shall be a complete response to this Informal Bid.

The County reserves the right to make an award in whole, or in part, and to reject any

and/or all bids, and to waive any informality in bids unless otherwise specified by the

Bidder. The Proposer shall sign the bid correctly and bids may be rejected if they show

omissions, alterations of form, additions not called for, conditional bids or any

irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the

proposal. The cost and availability of all equipment, materials, and supplies associated

with performing the services described herein shall have been determined and included in

the bid. Do not include sales tax in bid figures. The County pays sales tax and will add

this to your bid figures separately when invoices are paid. All price quotes shall include

delivery to the delivery point, installation, and set-up charges, as necessary. Goods shall

be set in place ready for owner’s use. All goods shall be new and of average quality. No

remanufactured, refurbished or used goods will be accepted. Appropriate product

information (e.g. brochures, catalog cuts, etc.) shall be included with the bid.

3. After the Informal Bid issue date, all communications between the Issuing Department

and prospective Bidders shall be in writing. No oral questions shall be accepted. Any

inquiries, requests for interpretation, technical questions, clarifications, or additional

information shall be directed to Terra Vuncannon at the address listed on page one if this

solicitation or via e-mail to tvuncannon@moorecountync.gov. All questions concerning

this Informal Bid shall reference the section and page number. Questions and responses

affecting the scope of goods will be provided to all prospective Bidders by issuance of an

Addendum. All written questions shall be received by Terra Vuncannon at

tvuncannon@moorecountync.gov no later than 10:00 am Tuesday, April 28, 2026.

NO EXCEPTIONS. Please include “Informal Bid 2026-05” in subject header of e-

mail. All addendums pertaining to this Informal Bid will be posted to the County

website at www.moorecountync.gov within 24 – 48 business hours after the deadline

for questions. It is the bidder’s responsibility to check the website for the

addendums.

4. The County will not be responsible for any oral instructions. Should a Bidder find

discrepancies in, or omissions from the documents, or should be in doubt as to their

meaning, s/he should at once notify the Issuing Department in writing, and a written

addendum shall be issued. Acknowledgement of any Addendum received during the time

of the bid shall be noted on the Bid Form in the spaces provided. In closing of a contract,

any Addendum issued shall become a part thereof. It is the Bidder’s responsibility to

ensure that all addenda have been reviewed, signed and returned.

5. Bids will be examined promptly after opening and award will be made at the earliest

possible date. The prices quoted must be held firm, and no bids may be withdrawn until

90 days after bid opening date. The County reserves the right to conduct any

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test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as

appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-131, “award shall be made to

the lowest responsible, responsive bid or bidders, taking into consideration quality,

performance and the time specified in the bids for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered

by the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set

forth the warranty for the goods in the bid. Operations and maintenance manuals for

equipment shall also be provided, as appropriate.

8. All purchases for goods or services are subject to the availability of funds for this

particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing

and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from

harassment and other forms of misconduct that fundamentally compromise the working

environment of the County. All contractors performing work/services at a County facility

shall take all necessary steps to assure that none of its employees engage in harassment or

intimidation relating to personal beliefs or characteristics of anyone on the County’s

premises, including but not limited to, race, religion, age, color, sex, national origin or

disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to

stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right

to inspect, examine, and make copies of any and all books, accounts, records and other

writing relating to the performance of the work. Audits shall take place at times and

locations mutually agreed upon by both parties, although the vendor/contractor must

make the materials to be audited available within one (1) week of the request for them.

12. Bidders are cautioned that this is an informal bid, not a request for contract, and the

County of Moore reserves the right to reject any and/or all bids. It further reserves the

right to waive informalities insofar as it is authorized so to do where it deems it advisable

in protection of the best interests of the County.

13. Bids will be tabulated, evaluated and a recommendation presented to the County of

Moore Board of Commissioners for their approval.

14. Any and all exceptions to the Specifications must be stated in writing, giving complete

details of what is to be furnished in lieu of requested Specifications.

15. The County of Moore reserves the right to cancel and terminate any resulting contract, in

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whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any

contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any

outstanding services issued prior to the effective date of the cancellation.

16. Bids in one (1) original and one (1) copy will be received from each Bidder in a

sealed envelope or package. Please include the following information on the bid

envelope: “Informal Bid 2026-05”. Each original shall be signed and dated by an

official authorized to bind the form. Unsigned bids will not be considered.

17. Upon receipt by Moore County Financial Services, your Bid is considered a public record

except for material which qualifies as “trade secret” information under N.C. Gen. Stat.

66-152 et. seq. After the Bid opening, your Bid may be reviewed by the County’s

evaluation committee, as well as other County staff and members of the general public

who submit public records requests. To properly designate material as trade secret under

these circumstances, each Bidder must take the following precautions: (a) any trade

secrets submitted by a Bidder must be submitted in a separate, sealed envelope marked

“Trade Secret — Confidential and Proprietary Information — Do Not Disclose Except

for the Purpose of Evaluating this Bid,” and (b) the same trade secret/confidentiality

designation must be stamped on each page of the trade secret materials contained in the

envelope.

In submitting a Bid, each Bidder agrees that the County may reveal any trade secret

materials contained in such response to all County staff and County officials involved in

the selection process, and to any outside consultant or other third parties who serve on the

evaluation committee or who are hired by the County to assist in the selection

process. Furthermore, each Bidder agrees to indemnify and hold harmless the County

and each of its officers, employees, and agents from all costs, damages, and expenses

incurred in connection with refusing to disclose any material which the Bidder has

designated as a trade secret. Any Bidder that designates its entire Bid as a trade secret

may be disqualified.

18. Bidder shall comply with the North Carolina Workers’ Compensation Act and shall

provide for the payment of workers’ compensation to its employees in the manner and to

the extent required by such Act. In addition, the Provider shall maintain, at its expense,

the following minimum insurance coverage:

General Liability - $2,000,000

Auto Liability

- $2,000,000

Umbrella Coverage - $5,000,000

19. Bidder/Contractor shall have an active North Carolina General Contractors

License, have Association for Materials Protection and Performance (AMPP)

Protective Coatings Specialist (PCS) - or equivalent - certified staff for the work,

and have completed at least five (5) similar projects.

Vendor must be registered with the Secretary of State.

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