Project Information

Bid Title

Gate Operators

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Nov 18, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-704

Original Source

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Bid Documents

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Project Description

Bid ID:	IFB 26-704
Addendum:	1
Bid Due Date:	1/7/2026
Description:	Gate Operators
Bid Document:	IFB 26-704 Gate Operators + Add 1.pdf
Attachments:

Attachment Preview

City of Tulsa

11/18/2025

Finance Department

INVITATION FOR BID IFB 26-704

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #1 on Exhibit A, page 14 of the bid package as verification that

you have received and are aware of the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

CHANGE:

All dates updated.

WAS:

EVENT

IFB Issue Date

DATE

11/13/2025

Mandatory Pre-Bid Conference

11/17/2025 at 10:00 AM CT

BOK Center 200 S. Denver Ave. Gate B Tulsa OK 74103

Deadline for Questions

12/01/2025

Submitted to assigned buyer via email.

10 Days prior to IFB due date

Bid Submission Date

12/10/2025

Either mailed or delivered to City Clerk address. Bids are

open the day after the due date.

Alternate Pre-Bid date of 11/19/25 at 11 am if called due to weather.

CHANGED TO:

EVENT

IFB Issue Date

DATE

11/13/2025

Mandatory Pre-Bid Conference

12/8/2025 at 10:30 am

BOK Center 200 S. Denver Ave. Gate B Tulsa OK 74103

Deadline for Questions

12/29/2025

Submitted to assigned buyer via email.

10 Days prior to IFB due date

Bid Submission Date

01/07/2026

Either mailed or delivered to City Clerk address. Bids are

open the day after the due date.

Alternate Pre-Bid date of 12/16/2025 at 10:30 am if called due to weather.

1

IFB 26-704 | Gate Operators | Issue Date: 11/13/2025

Invitation for Bid (IFB)

IFB 26-704

Supplies or Services Requested: Gate Operators

Department: Parks, Culture and Recreation

NIGP Commodity Code(s): 285-36, 330-13

Solicitation Schedule

EVENT

IFB Issue Date

DATE

11/13/2025

Mandatory Pre-Bid Conference

12/8/2025 at 10:30 am

BOK Center 200 S. Denver Ave. Gate B Tulsa OK 74103

Deadline for Questions

12/29/2025

Submitted to assigned buyer via email.

10 Days prior to IFB due date

Bid Submission Date

01/07/2026

Either mailed or delivered to City Clerk address. Bids are

open the day after the due date.

Alternate Pre-Bid date of 12/16/2025 at 10:30 am if called due to weather.

If You have any questions or need additional information, contact the Assigned Buyer:

Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org

All questions should be emailed with IFB 26-704 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

2

IFB 26-704 | Gate Operators | Issue Date: 11/13/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase Gate Operators for the Parks, Culture

and Recreation Department.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

It is recommended that Signatory Authorization Documentation for the

Authorized Agent is included at the time of Bid Submission.

IFB Rev 02/2024

3

IFB 26-704 | Gate Operators | Issue Date: 11/13/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for a source to purchase Gate Operators for use by the Parks, Culture

and Recreation Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

 Remove and haul away old materials

 Furnish and install new materials:

o (4) New Hy-Security SlideDriver SD50VF2/3 Operators with Heaters or Acceptable

Equivalent

o New Grooved Drive Rail for Gate B: 661” Length, 2” Width, 1 1/2” Deep

o New Grooved Drive Rail for Gate C: 630” Length, 2” Width, 1 1/2” Deep

o Install (4) Large Rubber Parking Curbs: 6” Length, 6” Width, 4” Height

o (4) Loop Detectors

o (4) Loop Cuts and Wired In

o Warranty

In the Specification Table below, the Bidder shall respond in writing to each minimum requirement

listed in the Bidder’s Offering – Specification Description column. Written descriptions shall be

legible if handwritten and of a similar font size if typed. Whenever asked to “describe”, the written

description must include details such as size, capacities, dimensions, materials used in construction,

etc. A full and complete description is required to reasonably evaluate the Bid, so all pertinent

information is required. Your ability to present the City with sufficient information to reasonably

understand the item being bid and whether it meets the Minimum Specifications Desired relies on

the written information provided in this table.

You are required to describe Your proposed equipment in the Bidder’s Offering – Specification

Description column, in terms that correspond with the minimum Specifications shown. You may

not answer in the space provided as to whether You meet the Specifications by responding with

terms as “yes”, “meets”, “same as”, “complies”, “similar”, or “refer to attached” terms. If

these terms are utilized, it shall result in Your Bid being considered as non-responsive and it will

be rejected.

IFB Rev 02/2024

4

IFB 26-704 | Gate Operators | Issue Date: 11/13/2025

If bidding an equivalent, You must include descriptive manufacturer’s literature verifying the

information You provided in the Bidder’s Offering – Specification Description column with

Your submission. Failure to provide such literature when offering an equivalent shall result in Your

Bid being considered as non-responsive and it will be rejected.

Item 1: Gate Operator Specification Table – Descriptions of Bidder’s Offering

Item

General

Description

Minimum Specifications

Required

New Hy-Security SlideDriver

SD50VF2/3 Operators

or Acceptable Equivalent

Bidder’s Offering – Specification Description

Make Offered:

Model# Offered:

Duty Cycle

Horsepower

Drive

Drive Wheels

Gate Weight

Maximum

Gate Length

Maximum

Drawbar Pull

Rate of Travel

Temperature

Rating

Power

Communication

User Controls

Controller

Continuous

2 hp

Hydraulic

Two 8 in (20 cm) Wheels

5,000 lb (2,268 kg)

Only Limited by Weight

300 lb (136 kg)

Field adjustable 2.2 ft/s or 3

ft/s (70 cm/s or 91 cm/s)

-40°F to 158°F

(-40°C to 70°C)

Single Phase 208/230v 60 Hz

Optional Battery Backup

required

RS-232 or RS-485

Smart Touch Controller with

multiple configurable settings.

Programmable via keypad and

display AND a PC using

S.T.A.R.T. software (must be

compatible with existing

Access Control System)

Ability to tie into Access

Control System to Ensure

Authorized Access

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

Describe:

IFB Rev 02/2024

5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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