Project Information

Bid Title

Beasley Hall Renovation

Issuing Agency

Middle Tennessee State University

Location

Tennessee

Published Date

Apr 15, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Submittal Deadline	Project	Project Description	Solicitor
Pre-Bid Conference: April 13, 2026 2:00p.m. MTSU Holmes Building conference room/teams 836 Champion Way Murfreesboro, TN 37132 Microsoft Teams meeting Join: https://teams.microsoft.com/meet/225764116996247?p=mZJAmO1lf0KcZ6tXC8 Meeting ID: 225 764 116 996 247 Passcode: JM6PU6Fi Need help? | System reference Dial in by phone +1 615-988-5047,,198379315# United States, Nashville Find a local number Phone conference ID: 198 379 315# For organizers: Meeting options | Reset dial-in PIN Bid Opening: April 29, 2026 2:00p.m. MTSU Holmes Building conference room 836 Champion Way Murfreesboro, TN 37132	Beasley Hall Renovation	This project is phase one of a two phase building renovation. In general, the renovation consists of the reconfiguration of restrooms & shower facilities, and the renovation of the main lobby. Pre-Bid Meeting Minutes	Gilbert McLaughlin Casella, Michael W. Smith, msmith@gilmc.com

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PRE-BID MEETING MINUTES

Meeting Date/Time: Monday, April 13, 2026 / 2:00 PM (local time)

BN Phase

Project:

Organized By:

Meeting Location:

GMCA Project #:

Purpose:

MTSU Beasley Hall Renovations – Phase 1

323 Friendship St., Murfreesboro, TN 37132

SBC #: 366/009-07-2025

Trey Cunningham (GMCA)

MTSU Holmes Building, Conf. Room #111, 836 Champion Way Murfreesboro, TN 37132

or virtually via Teams link… https://www.mtsu.edu/campusplanning/construction/

202507 MBD

Pre-Bid Meeting

Text in “green” are notes that have been added to the original agenda document.

Meeting Minutes issued 04.14.26.

1. Project Description: The renovations of this dorm involve the reconfigurations and expansions of the

existing bathroom and shower facilities on all 3 levels; and the renovation of the main lobby & lounge

areas on the first level. This is Phase 1 of a 2-phase building renovation. Phase 2 will be a separate

project occurring in the summer of 2027. There was a question regarding the scope of the future

Phase 2 project next summer. TC explained that it generally involved exterior window replacement,

interior finish replacement, and interior lighting replacement (for areas not renovated in this Phase 1

project).

2. Introductions: Trey Cunningham w/ Gilbert-McLaughlin-Casella Architects (GMCA); and any other

introductions by Design Team members or Owner representatives present at the meeting. Jamie

Brewer w/ MTSU will be the Owner’s representative during the bidding phase.

3. Sign-up Sheet Reminder: Please add your name, affiliation, and email address to the sign-up sheets. If

you’re attending virtually in Teams, please add your information to the Teams’ Chat or email me at

tcunningham@gilmc.com. Copies of the sign-in sheet and a list of those who logged-in remotely to

the Teams meeting have been added to the end of this document.

Also, there was a conflict regarding the location of this meeting. The project manual incorrectly noted

that this meeting was to take place at the site (Beasley Hall). A correction to meet at the Holmes

Building was sent to interested bidders that had previously contracted TC. However, several

participants still arrived at the site (Beasley Hall) for the meeting. MTSU had a representative at

Beasley Hall in case this conflict occurred. Those participants stayed at the Beasley Hall location

(because a site tour would be occurring after the meeting anyway) and listened to the pre-bid meeting

remotely. Those participants at Beasley Hall were given the opportunity to add their contact

information to the sign-in sheets before the site tour.

4. Bid Opening: Bids are due by Wednesday, April 29, 2026, 2:00 PM (local time) at the MTSU Holmes

Building, 836 Champion Way, Murfreesboro, TN 37132. Deliver Bids to Conference Room #111.

Bid opening will occur in that same room.

5. Availability of Electronic Documents and Addenda: Electronic Construction Documents (Drawings &

Project Manual) are available by emailing Trey Cunningham at tcunningham@gilmc.com; or via

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download from numerous plan rooms listed in the Invitation to Bid in the Project Manual. To date, no

addenda have been issued. But there will be an upcoming addendum regarding responses to State

Fire Marshal comments and minor corrections (issue date TBD).

A Hazardous Materials Survey is also available. But based on this report, no areas of the building

that are part of this phase’s renovation work appear to contain hazardous materials.

Below is a link to download the current construction documents…

https://gilmc.sharefile.com/share/getinfo/s54193c9fc74044019540d1f6dc273841

It was also noted that there are existing archival drawings available for reference upon request.

6. Applicability of all documents in bid preparation. Bidders are solely responsible for misinterpretations

resulting from using an incomplete set of documents.

7. Owner prohibits the use of services of illegal immigrants: Bidder is required to attests to this

acknowledgement in the Bid Form in the Project Manual.

8. Unless confirmed in writing by Addendum, no changes are binding, and no interpretations or

clarifications are reliable.

9. Sequence and Timetable for Questions of interpretation or clarification and issuance of Addenda.

a. Bid Questions from General Contractors due before Wednesday, April 22, 2026, 2:00 pm.

b. Architect to Issue Responses & Addenda no later than Friday, April 24, 2026, 2:00 pm.

10. Requests for Interpretation or Clarification: Must be emailed to Trey Cunningham

(tcunningham@gilmc.com) prior to the deadline noted above. All subcontractor questions should be

channeled through a general contractor.

11. Proper bid submittal requirements:

a. Bid Form (in the Project Manual)

b. Construction Bid Envelope including identification of Subcontractors and filling in the

Subcontractor name or Bidder name if any work is required for a category (instructions and form

included in the in the Project Manual)

c. Bid Security (requirements listed in the Instruction to Bidders in the Project Manual). It was clarified

that the bid bond should be addressed to Middle Tennessee State University (not the State of

Tennessee). This clarification information will be formally incorporated into the construction

documents in the next addenda.

d. Drug-Free Workplace Affidavit (form included in the Project Manual)

12. Alternates & Unit Prices: None related to this project.

13. Special Administration: No commissioning agency will be engaged by the Owner. However, there are

HVAC test & balance requirements listed in the mechanical documents.

14. Contract Time: The contract time and liquidated damage information was inadvertently left off the Bid

Form in the Project Manual. The Contract Time will be 70 calendar days for all scopes of work noted

in the Contract Documents. Also, the liquidated damages will be $1000 per day. This information

will be formally issued in the next addendum. The 70 days must fall within the university’s summer

break. Construction can start May 11, 2026; and must be completed by July 24, 2026. This

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clarification information will also be formally incorporated into the construction documents in the next

addenda.

15. General Conditions Article 11: Review insurance requirements (in the Project Manual).

16. Builders’ Risk Insurance: Review requirements in General Conditions Article 11 (in the Project

Manual).

17. General Conditions Article 7: Review requirements regarding changes in the Work including limits on

costs for Direct Payroll Expense, overhead, and profit (in the Project Manual).

18. Site access, construction staging areas: Some parking spaces will be available next to the building.

Staging, laydown, and dumpster areas will be available next to the building. The exact number of

available parking spaces and the areas of site construction zones will be discussed with the Contractor

after the contract is awarded. All construction personnel are expected to maintain proper courtesy

and decorum while on campus.

19. Conditional or qualified bids are unacceptable.

20. Requirement to visit the site: Bidders are required to become familiar with the local conditions under

which the work is to be performed and to correlate all observations with the requirements of the

Bidding Document. Bidders may schedule follow-up site visits by emailing their request to Jamie

Brewer at Jamie.Brewer@mtsu.edu and copying Trey Cunningham at tcunningham@gilmc.com.

21. Permitting: GMCA is currently responding to the SFM comments to secure SFM approval. We will

submit to the City of Murfreesboro once the SFM approval is obtained.

22. Site/Building Review: This will occur directly after this meeting. Beasley Hall is located at 323

Friendship St., Murfreesboro, TN 37132.

23. Substitution Request: Substitutions will not be reviewed or approved prior to the Bid, unless specific

circumstances are brought to the attention of the Architect regarding extended lead times, significant

cost savings, or unavailability. If applicable, procedures and forms are in the Instructions to Bidders

(in the Project Manual).

24. Questions: Please provide your name and affiliation with the question.

a. There was a question regarding special inspections… TC responded that there were no special

inspections required by this project. However, TC noted that related to structural issues, the

existing concrete slabs will need to be x-rayed where new penetrations are designated to be

created. This clarification information will be formally incorporated into the construction

documents in the next addenda.

b. Additional clarifications and responses to questions were noted above in the related subject

categories.

END

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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