Project Information

Bid Title

Niantic and Pattagansett Pump House Roof Replacement - Addendum #1

Issuing Agency

Town of East Lyme

Location

Connecticut

Published Date

Apr 13, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Niantic and Pattagansett Pump House Roof Replacement - Addendum #1 (pdf)

Attachment Preview

East Lyme – Niantic & Pattegansett Pump Houses Roof Replacements

141 Main Street, Niantic CT 06357

32A West Main Street, Niantic CT 06357

Friar Project #: 2024-128A

Addendum #1

04/13/2026

Response to Bidder’s Questions:

Questions:

1) [Question] I am looking to see whether the pre-bid meeting held on 4/1/26 was

mandatory to attend.

a. [Answer.] The pre-bid meeting was not mandatory.

2) [Question] Please confirm whether both payment and performance bonds are required

of the successful bidder.

a. [Answer.] Yes, Payment and Performance Bonds are required for the successful

bidder. See attachments for standard AIA Documents.

3) [Question] Please confirm that no bid bond is required, I did not see one mentioned in

the bid documents.

a. [Answer.] No, a Bid Bond is not required.

Revisions to Drawings:

a. N/A

Revisions to Specifications:

1) Section: Invitation to Bid

a. Revised pre-bid walkthrough date from March 25th to April 1st.

b. Revised Bid Deadline from April 10th to April 17th

2) Section: Invitation to Bid

a. Revised Time for bid deadline from 4:00 pm to 10:00 am on April 17th.

Attachments:

Description

Specification: Invitation to Bid Rev A (Issued March 27th)

Specification: Invitation to Bid Rev B (Issued April 6th)

Pre-Bid Sign in Sheet

Prevailing Wage Rates

A312 Performance Bond

A312 Payment Bond

Pages

[9]

[7]

[1]

[9]

[5]

[6]

END OF ADDENDUM #1

860.678.1291

21 Talcott Notch Road, Farmington, CT 06032

www.FRIAR.com

A

OFFICIAL BID ADVERTISEMENT

TOWN OF EAST LYME

NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENTS

Sealed bids will be received at the East Lyme Town Hall @ 108 Pennsylvania Ave, Niantic, CT until

2:00pm on Friday April 17th, 2026, and will be publicly opened and read at that time. This bid

advertisement entails replacing the roofs at the East Lyme Niantic Pump House located at 141 Main St,

Niantic & the East Lyme Pattegansett Pump House located at 32A West Main Street, Niantic. The

Instructions to Bidders, Contract Terms & Conditions, Technical Specifications and Plans along with the

Bid Form can be obtained from the Town’s website at eltownhall.com.

There will be a pre-bid meeting at the site on Wednesday April 1st, 2026 at 10:00am to be able to examine

the site and ask any questions that the bidders may have. The site visits will begin at the East Lyme Niantic

Pump House located at 141 Main St, Niantic. This is the only time that the contractor will be allowed on

the roof before the bid opening. Any questions not asked at the pre-bid meeting need to be emailed to

publicworks@eltownhall.com by 4:00pm on Wednesday April 8th, 2026, just in case an addendum needs

to be sent to all prospective bidders.

The Town of East Lyme reserves the right to accept or reject any or all bids; to waive any informality, or;

to accept any bid deemed in the best interests of the Town of East Lyme.

TOWN OF EAST LYME

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE/WBE AND SBE’s are encouraged to bid

A

TOWN OF EAST LYME

NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENT

INSTRUCTIONS TO BIDDERS

1. The Town is requesting bids from contractors to replace the roof at the East Lyme Niantic Pump

House located at 141 Main St, Niantic & the East Lyme Pattegansett Pump House located at 31A

West Main Street, Niantic.

2. The bids are due by 2:00pm on Friday April 17th, 2026.

3. The bid forms can either be mailed to EL Public Works, 108 Pennsylvania Ave, Niantic, CT 06357

Attn: Public Works Director or dropped off in person to the PW Department in the lower level of

the East Lyme Town Hall @ 108 Pennsylvania Ave, Niantic, CT.

4. Each bid must be signed and submitted on the prescribed form. All blank spaces for bid prices must

be filled in, in ink or typewritten. Each bid must be submitted in a sealed envelope bearing on the

outside, the name of the bidder, his address, and the name of the project for which the bid is

submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another

envelope addressed as specified in the paragraph above.

5. The Town may make whatever investigations it deems necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the Town all information and data for

this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence

submitted by, or investigation of, the bidder fails to satisfy the Town that the bidder is properly

qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

6. Any bids submitted after this time will not be considered.

7. There will be a pre-bid meeting at the site on Wednesday April 1st, 2026 at 10:00am to be able to

examine the site and ask any questions that you have.

8. Any questions not asked at the pre-bid meeting need to be emailed to publicworks@eltownhall.com

by 4:00pm on Wednesday April 8th, 2026, so that we have time to issue an addendum if needed.

9. Once the Town determines who the lowest responsible bidder is, we will look to sign the contract

and give a notice to proceed as soon as possible.

10. Since this is a working municipal building, it is up to the contractor to give a specific schedule in

advance of when they will be working in certain areas so that the Town can work around the

contractor.

11. Schedule: bidders should be aware that it is the intent of the Town of East Lyme to achieve

substantial completion by Friday, July 24th, 2026. Should the date of substantial completion extend

beyond this date, it is incumbent on the bidder to provide an explanation to the Town of East Lyme

as to why and how the schedule will be rectified to bring the project to completion as soon as

possible.

A

CONTRACT TERMS AND CONDITIONS

The contract signed by the Town of East Lyme and the Contractor will bind both parties to the terms and

conditions listed in these bid documents, unless specified otherwise.

GENERAL CONDITIONS

1. The successful bidder will submit to the Town proof that the Town of East Lyme is an additionally

insured. Providing an insurance certificate is not enough proof. The Town will need a copy of

Additional insured endorsement or a copy of the actual policy that lists the Town of East Lyme as

additionally insured. At no time should the Contractor perform work for the Town without an

active insurance policy with the Town of East Lyme named as an Additional Insured.

2. The minimum insurance requirements that the Contractor must maintain while working on Town

property and/or within the Town’s right of ways are as follows;

● General Liability:

● Automobile Liability:

● Workers’ Compensation:

● Umbrella/Excess Liability:

$1,000,000 each occurrence; $2,000,000 aggregate

$1,000,000 combined single limit for each accident

Shall be in accordance with State of Connecticut

requirements at the time of the contract. The policy

must contain a waiver of subrogation in favor of the

Town of East Lyme, executed by the insurance

company

$5,000,000 each occurrence; $5,000,000 aggregate

and providing coverage over the Commercial General

Liability, Commercial Automobile Liability and the

Employer Liability section of the Workers

Compensation coverage.

The Town of East Lyme, its officers (both elected and appointed), employees, and agents

shall be named as additional insured on all policies. Thirty (30) days’ notice of cancellation

is required and must be provided to the Town of East Lyme via certified mail.

3. The Contractor will perform the work in line with acceptable industry standards for this kind of

work.

4. The Contractor may either submit one invoice at the end of their work or submit monthly invoices

depending on the length of the work. A schedule of values should be submitted with the bid so

that it is clear what the various components of the bid are.

5. The Town of East Lyme agrees to process the invoice(s) as soon as possible but no later than 30

days from the date of the invoice.

6. Pursuant to Section 12-412 of the Connecticut General Statutes, municipalities are exempt from

the payment of excise, transportation and sales taxes imposed by the Federal Government and/or

A

the State. Such taxes must not be included in Bid prices. The Town can provide a tax-exempt

certificate to the Contractor if requested.

7. The Contractor shall be responsible for, and reimburse the Town, adjacent property owners and/or

others for, any and all losses, damage or expense which the Town or those others may suffer, either

directly or indirectly or through any claims of any person or party, for any trespass outside the

spaces and rights of way provided by the Town to the Contractor, or any violation or disregard of

the terms and conditions established for the use or occupancy of those rights or for negligence in

the exercise of those rights. The Town may retain or deduct from any sum or sums due or to

become due to the Contractor such amount or amounts as may be proper to insure the Town against

loss or expense, by reason of the failure of the Contractor to observe the limits and conditions of

the rights of way, rights of access, etc., provided by the Town.

8. The Contractor, in contracting with the Town for the services identified above with the Town of

East Lyme and its respective officers, agents and servants, agrees to indemnify, defend and save

harmless from and against any and all claims, damages, losses, litigation expenses, counsel fees

and compensation arising out of any injuries (including death) sustained by, or alleged to have

been sustained by, the servants, employees or agents of the Town and its respective officers, agents

and servants, or of the Contractors or of any participant or spectator, and from injuries (including

death) sustained by, or alleged to have been sustained by, the public or any persons on or near the

site or on any other person or damage to property, real or personal, including property of the Town

and their respective officers, agents, and servants, caused in whole or in part by the acts or omission

of the Contractor or any participant or spectator or anyone directly or indirectly employed or

working for the Contractor while engaged in the activity in the Town of East Lyme.

9. All materials delivered must be new, and shall include any and all manufacturer warranties, unless

otherwise stated in the Bid specifications.

10. The Contractor shall comply with all requirements of the Occupational Safety and Health Act

(OSHA) and will provide the Town with a safety plan in advance of the work as to how they will

be in compliance with this requirement.

11. This work should be considered a prevailing wage project. Because of this, the contractor should

factor into their bid labor costs that are a minimum of the prevailing wages as attached with these

bid documents.

12. It is the responsibility of the contractor to obtain all building permits through the Town’s Building

Department; however, there will be no cost to the contractor for the building permit fee.

Commodity Codes

• NAICS 238160Roofing Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.