Project Information

Bid Title

FY26 WAYFINDING SIGNAGE (2025PW0054)

Issuing Agency

City of Springfield

Location

Missouri

Published Date

Nov 20, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

038-2026IFB

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	038-2026IFB
Bid Title:	FY26 WAYFINDING SIGNAGE (2025PW0054)
Category:	All Notifications – Division of Purchases
Status:	Open

Description: LEGAL NOTICE: INVITATION FOR BID #038-2026 ____________________________________________________________________________________ The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna OpenBids), from qualified persons or firms interested in providing the following: FY26 WAYFINDING SIGNAGE (2025PW0054) VENDOR NOTE 1: To register with DemandStar (soon to be Euna OpenBids) go to: https://www.demandstar.com/registration VENDOR NOTE 2: For information on how to navigate DemandStar (soon to be Euna OpenBids) go to: http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar (soon to be Euna OpenBids) toll-free at (866) 273-1863. DemandStar (soon to be Euna OpenBids) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday. It is strongly recommended that vendors register with DemandStar (soon to be Euna OpenBids) as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar (soon to be Euna OpenBids) setup or navigation call (206) 940-0305. Bids must be received electronically in the City’s e-bidding service provider DemandStar (soon to be Euna OpenBids) by 10:00 A.M. (CST), on FRIDAY, DECEMBER 19, 2025.  Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate, dial (720) 843-2938. Then, enter access code 2160129. Bidding documents and any addendums are available via the following methods: 1. By accessing the City’s e-bidding service, DemandStar (soon to be Euna OpenBids) https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 All wages paid for public works construction projects valued at more than $75,000.00 under this Contract shall comply with requirements of the prevailing wage law of the State of Missouri, Secs 290.210 and 290.230 et seq., RSMo., as amended by the Division of Labor Standards, State of Missouri, and regulations promulgated by the Division of Labor or applicable Federal Davis-Bacon. For any contract for services greater than $5,000, the successful bidder shall comply with § 285.530, RSMo., as amended, and (1) provide by affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the respondent reciting compliance is not sufficient. All bids should include the signed and notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. A letter from the Contractor reciting compliance is not sufficient. The City is committed to providing opportunities to DBE, MBE, and WBE prime, general and subcontractors and encourages such business enterprises to submit responses. Publication Date/Time: 11/19/2025 8:30 AM Publication Information: https://www.demandstar.com/app/buyers/bids/515033/details Closing Date/Time: 12/19/2025 10:00 AM Pre-bid Meeting: December 3, 2025 at 10:00 A.M. Contact Person: Morgan Blankenship, Buyer morgan.blankenship@springfieldmo.gov Download Available: YES Fee: NONE Plan & Spec Available: https://www.demandstar.com/app/buyers/bids/515033/details Business Hours: 8AM - 5PM Miscellaneous: The pre-bid conference shall be conducted via videoconference. To participate email the Buyer, Morgan Blankenship, morgan.blankenship@springfieldmo.gov for the link and password. Related Documents: BID 038-2026IFB BID 038-2026 Attachment 1 - FY26 Wayfinding Sign Data BID 038-2026 Attachment 2 - FY26 Wayfinding Sign Maps BID 038-2026 Attachment 3 - JOB SPECIAL PROVISIONS

Attachment Preview

CONSTRUCTION IFB #038-2026

Morgan Blankenship, Buyer

City of Springfield

Division of Purchases

218 E. Central

Springfield, MO 65802

CITY OF SPRINGFIELD, MISSOURI

DIVISION OF PURCHASES

Date Issued: November 19, 2025

Buyer’s Email: morgan.blankenship@springfieldmo.gov

Telephone Number: 417-864-2079

INVITATION FOR BID (IFB) #038-2026

TITLE-SIGNATURE PAGE

The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna OpenBids),

from qualified persons or firms interested in providing the following:

FY26 WAYFINDING SIGNAGE (2025PW0054)

BIDS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM (SOON TO BE EUNA OPENBIDS) PRIOR

TO 10:00 A.M. (CST) ON FRIDAY, DECEMBER 19, 2025. Bids will be opened by the buyer listed above. Bids will be read aloud

publicly at the specified bid opening date and time via teleconference. To participate, dial (720) 843-2938. Then, enter access code 2160129.

• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally

bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of

said pages. Failure to do so shall render your bid non-responsive.

• Bids received after the opening date and time shall not be considered.

• The attached Terms and Conditions shall become part of any contract resulting from this bid.

• The cutoff for any questions about this bid is December 10, 2025, at 12:00 P.M. (CST).

• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.

A pre-bid conference is scheduled for December 3, 2025 at 10:00 A.M. (CST). The pre-bid conference shall be conducted via videoconference. To

participate email the Buyer, Morgan Blankenship, morgan.blankenship@springfieldmo.gov for the link and password. All interested bidders are

encouraged to participate.

The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms

and conditions contained herein. Please type or print the information below.

The bidder is REQUIRED to complete, sign, and return this form with their submittal.

NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter

number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter

number.

Company Name

Authorized Person (Print)

Address

Signature

City/State/Zip

Title

Telephone #

Fax #

Email Address

____________________________________________________

Date

Tax ID #

__________________________________________________

State of Missouri Charter Number or Exemption Number

Revised: BC: 08/27/2025

Reviewed by Law: KT-Sec. 2.3.2 08/27/2025

Page 1 of 52

TABLE OF CONTENTS:

Cover Title – Signature Page

Table of Contents

Legal Notice

Scope

Instructions to Bidders

Specific Requirements of Bid

Standard Terms and Conditions

Insurance Requirements

Special Provisions

Bid Form

Subcontractors List

Anti- Collusion Statement

Contractor Statement of Qualifications

List of References and Experience

Affidavit of Compliance

Certification Regarding Potential Conflicts of Interest

Statement of “No Bid”

Forms to Be Used if Awarded the Contract

Prevailing Wage: AWO 32

ATTACHMENT 1: FY26 WAYFINDING SIGN DATA

ATTACHMENT 2: FY 26 WAYFINDING SIGN MAPS

ATTACHMENT 3: JOB SPECIAL PROVISIONS

CONSTRUCTION IFB #038-2026

Page 1

Page 2

Page 3

Page 4

Page 5

Page 12

Page 16

Page 22

Page 24

Page 25

Page 26

Page 27

Page 28

Page 31

Page 32

Page 33

Page 34

Page 35

Page 53

Revised: BC: 08/27/2025

Reviewed by Law: KT-Sec. 2.3.2 08/27/2025

Page 2 of 52

LEGAL NOTICE:

INVITATION FOR BID #038-2026

CONSTRUCTION IFB #038-2026

The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna

OpenBids), from qualified persons or firms interested in providing the following: FY26 WAYFINDING SIGNAGE (2025PW0054)

VENDOR NOTE 1: To register with DemandStar (soon to be Euna OpenBids) go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate DemandStar (soon to be Euna OpenBids) go to:

http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf

VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar (soon to be Euna OpenBids) toll-free

at (866) 273-1863. DemandStar (soon to be Euna OpenBids) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through

Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this

solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that vendors register with DemandStar (soon to be Euna OpenBids) as soon as possible to ensure your ability

to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar (soon to be Euna OpenBids)

setup or navigation call (206) 940-0305.

Bids must be received electronically in the City’s e-bidding service provider DemandStar (soon to be Euna OpenBids) by 10:00 A.M. (CST),

on FRIDAY, DECEMBER 19, 2025. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To

participate, dial (720) 843-2938. Then, enter access code 2160129.

Bidding documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, DemandStar (soon to be Euna OpenBids)

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029

All wages paid for public works construction projects valued at more than $75,000.00 under this Contract shall comply with

requirements of the prevailing wage law of the State of Missouri, Secs 290.210 and 290.230 et seq., RSMo., as amended by the Division

of Labor Standards, State of Missouri, and regulations promulgated by the Division of Labor or applicable Federal Davis-Bacon.

For any contract for services greater than $5,000, the successful bidder shall comply with § 285.530, RSMo., as amended, and (1)

provide by affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide

documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees

working in connection with this contract. The required documentation affirming enrollment must be from the federal work

authorization program provider. A letter from the respondent reciting compliance is not sufficient. All bids should include the signed

and notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. A letter from the Contractor

reciting compliance is not sufficient.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general and subcontractors and encourages such

business enterprises to submit responses.

Revised: BC: 08/27/2025

Reviewed by Law: KT-Sec. 2.3.2 08/27/2025

Page 3 of 52

CONSTRUCTION IFB #038-2026

SCOPE: The City of Springfield Wayfinding Signage Program is a citywide effort to enhance navigation, connectivity, and the visual

identity of key corridors, and downtown destinations. The project involves removing and replacing existing wayfinding signs and posts

and installing new signage assemblies at designated locations throughout the city. The City of Springfield will furnish all signage, poles,

mounting hardware, and related materials. The contractor will be responsible for complete installation, including removal and disposal

of old materials, signage assembly, pole foundations, alignment, concrete placement, and final restoration of disturbed areas.

Construction shall meet City of Springfield Technical Specifications and all applicable standards for signage placement.

Revised: BC: 08/27/2025

Reviewed by Law: KT-Sec. 2.3.2 08/27/2025

Page 4 of 52

1.0 INSTRUCTIONS TO BIDDERS

CONSTRUCTION IFB #038-2026

1.1 PRE-BID CONFERENCE: A pre-bid conference is scheduled for December 3, 2025 at 10:00 A.M. (CST). The pre-bid conference

shall be conducted via videoconference. To participate email the Buyer, Morgan Blankenship,

morgan.blankenship@springfieldmo.gov for the link and password. All interested bidders are encouraged to participate.

1.2 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at

the due date and time indicated on the IFB. Bids will be read aloud publicly at the specified bid opening date and time via

teleconference or video conference. To participate, dial (720) 843-2938. Then, enter access code 2160129.

1.3 QUESTIONS AND CLARIFICATION: Each bidder shall examine all Invitation for Bid documents and shall judge all matters relating

to the adequacy and accuracy of such documents. Any inquiries or suggestions concerning the interpretation, clarification, or

additional information pertaining to the Invitation for Bid shall be made in writing and submitted via email to the Buyer. The

Buyer’s contact information is listed on the cover page of this bid document.

1.3.1

The cutoff date for questions and substitution requests is December 10, 2025 at 12:00 P.M. (CST).

1.3.2

Any information given to a prospective bidder concerning an invitation will be furnished to all prospective bidders

as an addendum to the invitation if such information is necessary to bidders in submitting bids.

1.4 CLARIFICATION AND ADDENDA: It shall be the responsibility of each bidder, prior to submitting their Bid, to check DemandStar

(soon to be Euna OpenBids) to determine if addenda were issued and to make such addenda a part of their Bid by accessing the

City’s e-bidding service, DemandStar (soon to be Euna OpenBids) at:

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029.

1.4.1

Each bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of

such documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information pertaining

to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made to any bidder by

the City. The issuance of written addenda is the official method whereby interpretation, clarification, or additional

information shall be given. Receipt of an addendum to an IFB by a bidder must be acknowledged by signing and uploading

the addendum with your bid response to

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time

and date.

1.5 INVESTIGATION OF CONDITIONS: Before submitting an offer, bidders shall carefully examine the drawings, plans, and

specifications, and visit the site of the work. bidders shall fully inform themselves as to all existing conditions and limitations

including verification of measurements and quantities and shall include in the bid a sum to cover the cost of items of work to be

performed and, if awarded the contract, shall not be allowed any extra compensation by reason of any matter or item concerning

which such bidder might have fully informed itself prior to the bid. The successful Contractor must employ, so far as possible,

such methods and means in carrying out their work as will not cause any interruption or interference with any other Contractor.

1.6 QUANTITIES AND MEASUREMENTS: Quantities and measurements provided herein and, on the set(s) of plan(s) are estimates

only. Actual quantities and/or measurements may vary. The Contractor shall be responsible for the determination of actual

quantities and measurements necessary to complete the project in accordance with all plans and specifications herein. Payment

to the Contractor shall be made only for the actual quantities of work performed and accepted in accordance with the contract.

All unit prices shall be firm and fixed regardless of the actual quantity of work and materials authorized by the City.

1.7 INTERPRETATIONS: No oral interpretations shall be made to any bidder as to the meaning of the plans and specifications or the

acceptability of alternate products, materials, form, or types of construction. Every request for interpretation shall be made in

writing and submitted with all supporting documents not less than five (5) calendar days before the opening of bids. The request

shall be sent in writing directly to the Buyer. Every interpretation made to a bidder will be in the form of an addendum and will

be sent as promptly as is practicable to all persons to whom plans, and specifications have been issued. All such addenda shall

become part of the contract documents.

Revised: BC: 08/27/2025

Reviewed by Law: KT-Sec. 2.3.2 08/27/2025

Page 5 of 52

Commodity Codes

• NAICS 339950Sign Manufacturing
• NAICS 541430Graphic Design Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.