Project Information

Bid Title

2026/2027 Gasoline & Diesel Fuel for Municipal Vehicles & Building Generators

Issuing Agency

City of Hazelwood

Location

Missouri

Published Date

Apr 30, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026/2027 Gasoline & Diesel Fuel for Municipal Vehicles & Building Generators
Category:	Public Works
Status:	Open

Description: Bids for the 2026/2027 GASOLINE & DIESEL FUEL FOR MUNICIPAL VEHICLES & BUILDING GENERATORS agreement for the City of Hazelwood, Missouri will be received until 1:00 PM on Thursday, May 21, 2026 at Hazelwood City Hall located at 415 Elm Grove Lane, Hazelwood, Missouri 63042 and will be thereafter publicly opened and read. Please direct any inquiries to Nikki Miller, Public Works Coordinator, at For security reasons, you must enable JavaScript to view this E-mail address. or (314) 513-5031. Publication Date/Time: 4/30/2026 12:00 AM Closing Date/Time: 5/21/2026 1:00 PM Related Documents: 2026 2027 Gasoline and Diesel Fuel for Municipal Vehicles and Building Generators Bid Specs and Documents

Attachment Preview

SPECIFICATIONS and BID DOCUMENTS

for the

2026/2027 GASOLINE & DIESEL FUEL FOR MUNICIPAL

VEHICLES & BUILDING GENERATORS

City of Hazelwood

415 Elm Grove Lane

Hazelwood, MO 63042

Matthew Robinson, Mayor

James Hudanick, Interim City Manager

Jason Carothers, Public Works Director

Bid Opening: Thursday, May 21, 2026

1:00 p.m.

TABLE OF CONTENTS

Request for Bid

Scope

Instructions to Bidders

Specifications

Bid Forms

Affidavit of Compliance

Non-Collusion Affidavit

Page

1

2

3-4

5-9

10-11

12-13

14

REQUEST FOR BID

Bids for the 2026/2027 GASOLINE & DIESEL FUEL FOR MUNICIPAL VEHICLES &

BUILDING GENERATORS for the City of Hazelwood, Missouri will be received until 1:00

p.m. on Thursday, May 21, 2026 at Hazelwood City Hall located at 415 Elm Grove Lane,

Hazelwood, Missouri 63042 and will be thereafter publicly opened and read.

Bid packages are available online at www.hazelwoodmo.org. Please direct any inquiries to Nikki

Miller, Public Works Coordinator, at mmmiller@hazelwoodmo.org or (314) 513-5031.

The City of Hazelwood reserves the right to reject any and all bids, to waive any informalities

and to accept the bid that is most advantageous, beneficial or expeditious to the City of

Hazelwood. No bid may be withdrawn for a period of ninety (90) days after bid opening. Bids

may be corrected for clerical or typographical errors at the discretion of the City of Hazelwood,

but not because of an error in judgment.

The Bid Documents must be returned in duplicate in a sealed envelope marked “2026/2027

Hazelwood Gasoline & Diesel Fuel for Municipal Vehicles & Building Generators”.

-1-

SCOPE

The City of Hazelwood is seeking to purchase gasoline and diesel fuel for its municipal vehicles

and building generators for the 2026/2027 fiscal year, which runs from July 1, 2026, to June 30,

2027.

Unless otherwise specifically stated in the Contract documents and technical specifications, the

Contractor shall provide and pay for all bonds, insurance, permits, inspections, licenses,

materials, labor, tools, equipment, light, power, water, heat, transportation, testing, supervision,

utility connection fees and other facilities necessary for the execution and completion of work. If

the Contractor, in the course of work, finds any discrepancy between the specifications and

physical conditions of the locality, or any error or omission in the specifications, shall

immediately inform the Project Development Coordinator, in writing, and the Project

Development Coordinator shall promptly verify the same.

The Contractor shall deliver all improvements embraced in this Contract, complete in every

respect, within the specified time.

The Contractor shall at all times carry on the work in such a manner as to minimize the

interference with traffic, utility and municipal services, and adjoining property owners’, egress,

ingress and use of their property.

The work shall be carried out in such a manner that all physical structures and natural features

are restored to at least as good of condition as they were in before the work was done. It is

understood that where specifications apply, their provisions shall determine the character and

manner of restoration of existing structures and features.

The Contractor shall repair any damage, outside of the scope of work, done to private or public

property to the satisfaction of the Owner of said property and the Contractor thereof shall absorb

the cost.

The term of this contract shall commence after written notice to proceed. Start date shall

be July 1, 2026.

Questions concerning this project shall be directed to Nikki Miller, Public Works Coordinator, at

mmmiller@hazelwoodmo.org or (314) 513-5031.

-2-

INSTRUCTION TO BIDDERS

1. The City of Hazelwood (CITY) will receive bids from qualified contractors (BIDDERS) for

the 2026/2027 GASOLINE & DIESEL FUEL FOR MUNICIPAL VEHICLES &

BUILDING GENERATORS. Sealed bids will be accepted until 1:00 p.m. on Thursday, May

21, 2026.

2. BIDDERS shall submit their bids on the included “BID FORM” and shall fill in all spaces

requiring unit prices. Failure to do so may disqualify the bid. Bids are to be sent in a sealed,

opaque envelope clearly marked “2026/2027 Gasoline & Diesel Fuel for Municipal

Vehicles & Building Generators”.

3. BIDDERS shall identify the items that will be furnished by brand or manufacturer’s name

and catalog numbers. BIDDERS shall also furnish specifications and descriptive literature.

4. BIDDERS shall exclude Federal Excise Tax and/or Sales and use taxes in their bid prices, as

the City is exempt from these taxes by law. Federal tax exemption certificates will be

furnished if required. BIDDERS are to exclude sales tax from vendors and material suppliers

in their bid prices. The City will provide the Missouri Project Exemption Certificate

authorizing purchasing tax exempt project construction materials.

5. The delivery date(s), or when work will start, shall be stated in definite terms, as they will be

taken into consideration in making the award.

6. BIDDERS shall include with their bids a signed and notarized NON-COLLUSION

AFFIDAVIT, which is part of the bid packet.

7. BIDDERS shall include with their bid a CERTIFICATE OF INSURANCE as outlined in the

specifications.

8. All changes in specifications, as herein set forth will be by written addendum only. No oral

changes are authorized and any such communications shall be acted upon at the sole risk and

responsibility of the BIDDER.

9. BIDDERS shall acknowledge receipt of any and all addendum on “BID FORM”.

10. Bids may be withdrawn prior to bid opening, but once opened, bids are to be binding for

ninety (90) days following bid opening.

-3-

Commodity Codes

• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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