Project Information

Bid Title

Sewer Jetting Services ITB

Issuing Agency

Rockingham County

Location

Virginia

Published Date

Mar 24, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0324-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0324-01
Bid Title:	Sewer Jetting Services ITB
Category:	Construction - Contractors & Related Services
Status:	Open

Description: The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the Invitation to Bid process to establish a contract for sewer jetting/cleaning services. Click here to submit your ITB electronically. Publication Date/Time: 3/24/2026 12:00 AM Closing Date/Time: 4/17/2026 2:30 PM Contact Person: Rebecca Guthrie Director of Finance 20 E. Gay Street Harrisonburg, VA 22802 (540) 564-3010 rguthrie@rockinghamcountyva.gov Related Documents: 26-0324-01 Sewer Jetting Services ITB

Attachment Preview

COUNTY of ROCKINGHAM 20 E. Gay Street

Harrisonburg, VA 22802

Invitation to Bid

INVITATION TO BID #26-0324-01

Sewer Jetting Services

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF WORK ............................................................................................................................. 4

4.0 BID PREPARATION AND SUBMISSION .............................................................................................4

5.0 EVALUATION AND CONTRACT AWARD ...........................................................................................5

6.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 6

6.1 APPLICABLE LAWS ...................................................................................................................... 6

6.2 CONTRACTOR’S INSURANCE .......................................................................................................6

6.3 ANTI-DISCRIMINATION ............................................................................................................... 9

6.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE ....................................................................9

6.5 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................10

6.6 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 11

6.7 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................11

6.8 ANTITRUST ................................................................................................................................11

6.9 CLARIFICATION OF TERMS ........................................................................................................11

6.10 PAYMENT ..................................................................................................................................11

6.11 QUALIFICATIONS OF BIDDERS .................................................................................................. 12

6.12 TESTING AND INSPECTION ....................................................................................................... 12

6.13 CHANGES TO THE CONTRACT ...................................................................................................12

6.14 DEFAULT ................................................................................................................................... 13

6.15 TAXES ........................................................................................................................................13

6.16 DRUG FREE WORKPLACE .......................................................................................................... 13

6.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................13

6.18 AUDIT ....................................................................................................................................... 13

6.19 NON-APPROPRIATION .............................................................................................................. 14

6.20 COOPERATIVE PURCHASING/USE OF CONTRACT BY THIRD PARTIES .......................................14

6.21 CONTRACT DOCUMENTS .......................................................................................................... 14

6.22 LAWS AND REGULATIONS .......................................................................................................14

6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 15

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6.24 PREPARATION AND SUBMISSION OF BIDS .............................................................................15

6.25 WITHDRAWAL OR MODIFICATION OF BIDS ...........................................................................15

6.26 RECEIPT AND OPENING OF BIDS .............................................................................................15

6.27 PROPRIETARY INFORMATION .................................................................................................16

6.28 BID ACCEPTANCE PERIOD ......................................................................................................... 16

6.29 TERMINATION BY OWNER FOR CONVENIENCE ........................................................................16

6.30 DEBARMENT STATUS ................................................................................................................16

6.31 TRAINING, OPERATION, AND MAINTENANCE OF EQUIPMENT ................................................17

7.0 SIGNATURE SHEET – ITB #26-0324-01 .......................................................................................... 18

8.0 BID FORM – ITB #26-0324-01 ....................................................................................................... 19

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1.0 PURPOSE

The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the

Invitation to Bid process to establish a contract for sewer jetting/cleaning services.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is

the third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

Rockingham County maintains over 137 miles of sewer line of various types and sizes that range from 4”

to 30” and associated manholes that require maintenance including cleaning and removal of blockages

from various issues that impact the sewer system. The sewer system extends from areas including but

not limited to north of the City of Harrisonburg, east of the City extending to McGaheysville and south

extending to Mt. Crawford.

3.0 SCOPE OF WORK

All services shall be coordinated through Rockingham County Public Works on an “as-needed” basis

without a defined number of hours or anticipated linear foot volume. A variety of equipment can be

used to perform the jetting and cleaning services. However, the equipment shall be able to jet, clean,

and vacuum debris from the sizes of sewer line and manholes as listed above. At least one vacuum

truck capable of providing 2,500 PSI at 80 GPM and 2,500 PSI at 40 GPM on ½” line shall be listed.

Bidders shall be responsible for disposal of any debris that is removed from the sewer systems. Bidders

shall also be responsible for providing water for the jetting process. Awarded bidder(s) shall be on-site

within two (2) hours of being notified by Rockingham County Public Works of work being requested.

The successful bidder(s) shall maintain those services for a three year term with the option to renew

services for an additional two (2) one year terms, if both parties agree.

4.0 BID PREPARATION AND SUBMISSION

Bidders are required to submit the following items as a complete bid:

1. The completed signature sheet (see 7.0 Signature Sheet).

2. The completed bid form (see 8.0 Bid Form).

Bids shall be submitted in a sealed envelope, clearly marked “ITB-# 26-0324-01 Sewer Jetting Services”

no later than 2:30p.m., local time, Friday, April 17, 2026 to:

Rockingham County Finance Department

Attention: Rebecca Guthrie

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20 East Gay Street

Harrisonburg, VA 22802

Electronic submissions can also be submitted through the County’s website or using the following link

https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.

It is the responsibility of the bidder to ensure that their bid reaches the appropriate office prior to the date

and time of closing.

All costs of proposal preparation and presentation shall be borne by each bidder. The County is not

liable for any cost incurred by the bidder prior to issuance of a contract.

5.0 EVALUATION AND CONTRACT AWARD

Bids will be opened at the time and place stated in the Invitation to Bid or as modified by subsequent

Addenda, and their contents publicly announced. The Purchasing Agent shall decide when the specified

time for bid opening has arrived. No responsibility will be attached to any officer or agent for the

premature opening of a bid not properly addressed and identified. The provisions of §2.2-4342 of the

Code of Virginia shall be applicable to the inspections of bids received.

The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any,

provided his bid is reasonable and it is in the best interest of the County to accept it and subject to the

County’s right to reject any and all bids and to waive informality in the bids and in the bidding.

Determination of the lowest responsible bidder, if any, will be based on the total bid amount entered on

the Bid Form. Where the sum of the values entered in the multiple parts do not agree with the total bid

amount, the total bid amount entered on the Bid Form, including any properly submitted bid

modifications, shall take precedence. In the event that the total bid from the lowest responsible bidder

exceeds available funds, the County may negotiate the total bid amount with the apparent low bidder to

obtain a contract price within available funds, pursuant to §2.2-4318 of the Code of Virginia.

In the case of a tie bid, the County may give preference to goods, services, and construction produced in

the County or provided by persons, firms or corporations having principal places of business in the

County. If such choice is not available, preference shall then be given to goods and services produced in

the Commonwealth pursuant to Section 2.2-4324 of the Code of Virginia. If no County or

Commonwealth choice is available, the tie shall be decided by lot.

The Notice of Award will be posted on the County website after the Board awards the contract. Any

bidder who desires to protest the award or decision to award a contract shall submit the protest in

writing to the Rockingham County Purchasing Agent no later than ten days after the award date of the

Board of Supervisors or date of the Notice of Award, whichever comes first (§ 2.2-4360).

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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