Project Information

Bid Title

June Tree Removal and Pruning

Issuing Agency

City of Auburn

Location

Alabama

Published Date

Jun 9, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project Name	Contact Information	Bid Documents	Closing Date
June Tree Removal and Pruning	Orum Snow 334-501-3022	June Tree Removal and Pruning - ITB	6/22/2026

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June 4, 2026

June 2026 CITY TREE REMOVAL AND PRUNING

INVITATION TO BID

1. GENERAL INFORMATION AND SUBMISSION REQUIREMENTS

Please note, the City of Auburn is updating its online bid notification system to

better communicate with those interested in bidding on City Projects. To receive

notifications bidders need to register in the City’s Vendor Self Service (VSS)

System.

Those already registered in VSS will need to add their NIGP commodity codes.

Previously entered codes were removed from all vendor records in VSS during the

system update. Please note, NIGP commodity codes are required for vendors to

receive bid notifications.

Sealed bids will be received by the City of Auburn, Alabama, until 2:00 p.m., local

time, on Monday, June 22, 2026 in the Office of the City Manager, 144 Tichenor

Avenue, and then be publicly opened and read for furnishing all labor, materials and

equipment necessary for the completion of the following project:

June 2026 City Tree Removal and Pruning

The project consists of removal of eight (8) trees, and the pruning of six (6) trees.

Bid specifications are attached. The City is requesting bid pricing on the following: all

labor, equipment, and materials necessary for tree removal, stump grinding, and tree

pruning according to the scope of services and specifications herein. Please direct

any questions to Orum Snow, Urban Forestry Specialist, at 334.501.3022 or

osnow@auburnalabama.org.

Bids must be submitted upon the attached forms furnished by the City of Auburn,

Alabama. No bids may be withdrawn for a period of thirty (30) days after the

scheduled closing time for the receipt of bids. A sealed envelope containing the

original proposal and one (1) copy must be delivered or mailed to:

June 2026 City Tree Removal and Pruning

Invitation to Bid

Page 2 of 9

Purchasing Officer, City of Auburn

144 Tichenor Avenue, Suite 5

Auburn, AL 36830

The envelope must be plainly marked on the outside as follows:

BID:

OPENING:

DATE:

June 2026 City Tree Removal and Pruning

2:00 p.m. local time

Monday, June 22, 2026

2. CONTRACT AWARD

The City reserves the right to select the lowest responsible bidder as the best interest

of the City may require, to award the purchase contract from any of the bids, to reject

any or all bids, and to waive any informalities in bids received. Bid will be good for

thirty (30) days after being opened by the City of Auburn, Alabama.

Award of the contract, if to be awarded, will be made within thirty (30) calendar days

after opening of bids to the lowest responsible bidder whose proposal complies with

the requirements of the invitation to bid. Should no award be made within the thirty

(30) days, all proposals will be rejected unless the successful bidder agrees in writing

to a stipulated extension in the time limit for award. The successful bidder will be

notified by letter, mailed to the address shown on his proposal, that his bid has been

accepted and that he has been awarded the contract.

3. E-VERIFY AND NO-BOYCOTT CLAUSE

All bidders are required to be compliant with the Beason-Hammon Alabama Taxpayer

and Citizen Protection Act, No. 2011-535 Code of Alabama (1975) § 31-13-9 as amended

May 16, 2012, regarding employment practices. For all bidders that employ persons

in the State of Alabama, documentation of enrollment in E-Verify should be included

with the bid and will be required as a condition for the award of any contract. All

bidders are advised that the award of the contract is conditioned on the bidder not

knowingly employing, hiring for employment or continuing to employ an

unauthorized alien within the State of Alabama. The awarded contract will contain a

provision whereby the bidder pledges not to violate federal immigration law.

Legislative Act 2016-312 (the “Act”) prohibits the City from entering into contracts with

any business entity that is actively engaged in or plans to engage in the boycott of a

person or an entity based in or doing business with a jurisdiction with which the State

can enjoy open trade; unless such business entity provides the goods or services for

at least 20 percent (20%) less than the lowest business entity in compliance with the

Act. All bidders understand and agree that in the awarded contract, the lowest

responsive bidder must either certify that it is in compliance with the Act and agree

that it will not violate the act during the term of the contract; or agree to offer the

June 2026 City Tree Removal and Pruning

Invitation to Bid

Page 3 of 9

goods or services for at least 20 percent (20%) less than the lowest business entity

certifying compliance with the Act.

4. LOCAL PREFERENCE

The City elects to utilize the Local Preference Zone as established under Section 41-

16-50(a) of the Code of Alabama 1975. In the event a bid is received for services to be

contracted from a person, firm, or corporation deemed to be a responsible bidder

having a place of business within the Lee County, Alabama and the bid is no more

than five percent (5%) greater than the lowest responsible bidder, the City of Auburn

may award the contract to the resident responsible bidder.

5. LICENSING REQUIREMENTS

The successful bidder is responsible for acquiring the appropriate business licenses

and permits to conduct work with the City of Auburn. In addition to the business

license and permit requirements, the bidder is required to remit all applicable sales

and use tax, occupational license fees, and contractors/subcontractors license fee in

accordance with City ordinances and codes. In accordance with Section 39-3-5 of

State Code, any non-Alabama bidders must submit a written opinion from an

attorney stating the amount and criteria, if any, of local preference granted by law to

non-resident businesses in his state of residence. Questions regarding business

license and applicable taxes may be directed to the Revenue Office at 334.501.7239.

6. EQUAL OPPORTUNITY

The City of Auburn believes fully in equal opportunity in the provision of supplies,

equipment, construction and services. Positive steps should be taken to assure that

small business, minority businesses and women-owned businesses are given many

opportunities to provide the above-mentioned services when economically feasible.

In the case of construction projects, the City of Auburn shall rely on individuals or

firms seeking to do business with the City of Auburn to ensure that such above-

mentioned businesses are given ample opportunity to participate on a sub-

contractual basis.

7. US SOURCING

The contractor agrees in all events to use materials, supplies and products

manufactured, mined, processed or otherwise produced in the United States or its

territories if the same are available at reasonable prices. If the contractor determines

that said items are not available at a reasonable price, the contractor must first

contact the City of Auburn and obtain approval for the use of other materials, supplies

and products. In the event the contractor breaches the agreement to use domestic

products, and domestic products are not used, there shall be a downward

June 2026 City Tree Removal and Pruning

Invitation to Bid

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adjustment in the contract price equal to any realized savings or benefits to the

contractor.

8. PAYMENT AND INVOICING

The City of Auburn will process only one invoice per month for partial payment to the

contractor. If you have any questions concerning billing, contact our accounts

payable office at 334.501.7237 or 334.501.7238.

9. INSURANCE REQUIREMENTS

The Contractor will be required to provide certificates of insurance showing that it

carries, or has in force, automobile liability insurance, general liability insurance, and

workers’ compensation insurance. Limits of liability for automobile liability insurance

shall be, at a minimum, $1,000,000.00 combined single limit. Limits of liability for

general liability insurance shall be, at a minimum, $1,000,000.00 per occurrence,

$1,000,000.00 personal and advertising injury, $1,000,000.00 general aggregate and

$1,000,000.00 products/completed operations aggregate. General liability

insurance will include coverage for contractually assumed liability and explosion,

collapse, and underground (X, C & U) hazards. If the general liability insurance

coverage is on a claims-made basis, the Contractor will maintain coverage in force

for a period of two (2) years following completion of the work specified in the

agreement at the limits specified in this paragraph. Workers’ compensation

insurance shall provide statutory workers’ compensation coverage and employers’

liability coverage with limits of, at a minimum, $500,000.00 each accident,

$500,000.00 disease- each employee and, $500,000.00 disease – policy limit. The

Contractor will be responsible for the payment of any deductibles or self-insured

retentions. The Contractor’s insurance is primary. If the Contractor carries higher

insurance limits than those specified, the higher insurance limits will apply.

If the CONTRACTOR is not required by law to carry workers’ compensation insurance,

the CONTRACTOR acknowledges that the CONTRACTOR is responsible for any

workers’ compensation-like benefits. The CONTRACTOR will be responsible for the

payment of any deductibles or self-insured retentions. The CONTRACTOR’S

insurance will be primary. If the CONTRACTOR carries higher coverage limits than

those specified above, the higher coverage limits apply.

The certificate of insurance shall provide the City of Auburn, Alabama (City) with thirty

(30) days written notice of cancellation of any of the coverages named in said

certificate and provide the City with waivers of subrogation for the coverages listed

on the certificate.

June 2026 City Tree Removal and Pruning

Invitation to Bid

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The City will be named as additional insured under the Contractor’s general liability

insurance and automobile liability insurance policies. The Contractor shall require

certificates of insurance from subcontractors. Subcontractors will carry limits of

insurance equal to or greater than those carried by the Contractor. These certificates

shall evidence waivers of subrogation in favor of the Contractor and the City, and shall

be made available to the City upon request.

At the City’s discretion, the Contractor may be required to have in force builder’s risk

coverage and/or higher liability limits than that mentioned above and/or broader

coverage than normally carried by the Contractor.

Questions concerning insurance coverage may be directed to the Risk Manager,

McCarthy Autry at 334.501.7247.

10. INDEMNIFICATION

The Contractor agrees to indemnify, hold harmless, and defend the City, its officials,

representatives, agents, servants, and employees from and against any and all claims,

actions, lawsuits, damages, judgments, liability and expense, including attorney’s

fees and litigation expenses, in whole or in part arising out of, connected with, or in

any way associated with the activities of the Contractor, its employees, or its sub-

contractors in connection with the work to be performed under this contract. This

obligation survives the payment of any losses by the Contractor’s insurance carrier.

11. LEGAL ACTION

Legal action arising from the performance of this contract will be filed in the Circuit

Court of Lee County, Alabama located in Opelika, Alabama or the Federal District

Court for the Middle District of Alabama – Eastern Division located in Opelika,

Alabama. The contract will be interpreted according to the laws of the State of

Alabama.

Commodity Codes

• NAICS 561730Landscaping Services

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