Project Information

Bid Title

Sci Pittsburgh Site Maintenance Services

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 30, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066012

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/30/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066012	Solicitation/Project Title:	SCI Pittsburgh Site Maintenance Services
Description:	A vendor to provide grass cutting and snow/ice removal services at SCI Pittsburgh. All items will be delivered FOB Destination. The awarded supplier is responsible for any shipping or delivery costs. Please note there is a mandatory site visit to be held on May 22, 2026 @ 11 AM. For security reasons, all parties attending the mandatory site visit must contact Jim Niehenke at jniehenke@pa.gov no later than end of day on May 18, 2026, to pre-register to attend the site visit. No one will be allowed into facility who does not pre-register to attend. This is an ELECTRONIC bid only. Registered Vendors may find bid at: https://pasupplierportal.state.pa.us/irj/portal/anonymous ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED. Registered Vendors may find solicitation on the PA Supplier Portal. All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center. You may refer to the Locating and Responding to Bids in the PA Supplier Portal located on the Supplier Service Center website (link above) for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	3001 Beaver Avenue  Pittsburgh Pa 15233
County:	Allegheny	Duration:	This is a one-year purchase order with the option of four (4) one-year renewals

Contact Information
First Name:	Christina	Last Name:	Zambotti
Phone Number: (XXX-XXX-XXXX)	717-728-3915	Email:	czambotti@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/04/26
Solicitation Due Date:	06/01/26	Solicitation Due Time:	3:00 PM
Solicitation Opening Date:	06/01/26	Solicitation Opening Time:	3:01 PM
Opening Location:	1920 Technology Parkway Mechanicsburg Pa 17050
No. of Addendums:	0
Amended Date:	04/30/26

Related Solicitation Files

Original Files Attachment 01 - Terms & Conditions.pdf Attachment 02 - Statement of Work.pdf Attachment 03 - EO Worker Proctection Order.pdf Attachment 04 - EO Worker Proctection Form.pdf Attachment 05 - Electronic Bid Response.pdf Locating and Responding to Bids in the PASupplierPortal.pdf

Attachment Preview

6100066012

Attachment 2

Statement of Work

Pittsburgh – State Correctional Institution

Site Maintenance Services

I. SCOPE OF WORK:

The Department of Corrections (DOC) is no longer occupying the State Corrections

Institution at Pittsburgh and requires a contractor to provide grass cutting and snow/ice

removal services at the Institution. The facility consists of 31 buildings with a total area

of approximately 587,000 square feet. The facility is located at 3001 Beaver Avenue,

Pittsburgh, PA 15233. Site plan shall be provided upon request.

This statement of work details the services, which the Awarded contractor shall perform.

It is the intention of this agreement that the contractor shall perform all grass cutting and

snow/ice removal services necessary to maintain the grounds and buildings of PIT in such

a fashion that they are kept clear of grass, brush, snow, ice, and are made accessible to

emergency vehicles.

The facility is non-operational with the exception of limited electrical service.

Questions regarding the bidding or contracting procedures should be directed to Christina

Zambotti at czambotti@pa.gov or 717-728-3915.

II. SITE INSPECTION:

A mandatory site inspection will be held at SCI Pittsburgh, 3001 Beaver Avenue,

Pittsburgh, PA 15233 on Friday, May 22, 2026 at 11:00AM EST. Prospective

bidders shall contact Jim Niehenke, Facility Maintenance Manager,

SCI-Pittsburgh at jniehenke@pa.gov or at 412-920-2180 x204 to

confirm attendance and identify participation by Monday, May 18, 2026

with the names of those individuals who will be attending the mandatory site inspection.

The mandatory site visit requirement may be waived, upon PA DOC approval, for a

prospective Offeror that had previously attended all site visits as either a prime or

subcontractor during the previous Invitation to Bid 6100064632. The request to waive the

site visit requirement must be emailed to Jim Niehenke, Facility Maintenance Manager,

SCI – Pittsburgh no later than Monday, May 18, 2026, by 2:00PM.

The site inspection is held as it is the responsibility of the contractor, by careful personal

examination, to satisfy themselves as to the nature and location of the work.

By careful examination of the bid specifications and being in accord therewith, the

contractor shall predetermine prosecution of the work, the general and specific location

conditions, and all other matters that in any way affect the work under this contract. Failure

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to become familiar with the contract requirements or to comply with any or all of the

requirements of this paragraph shall not be permitted as a basis for any claims made by the

contractor, and they assume all responsibility for the faithful performance of the provisions

of the contract.

Contractors may submit in writing any questions to Christina Zambotti at

czambotti@pa.gov. All answers will be posted to the Department of General Services

website www.emarketplace.state.pa.us. Answers to questions are not official until they are

posted to the website.

III. CONTRACT TASKS – MAINTENANCE SERVICES:

A. BUILDINGS AND GROUNDS:

1. Snow/Ice Removal:

a. Provide snow and ice removal from site roadways, parking lots, and

walkways as necessary to enable access to entire facility to

accommodate essential safety, maintenance, security, and inspection

services. Snow and ice shall be removed when it becomes a hazard to

personnel and/or vehicular traffic. For this contract, any measurable

accumulation of snow exceeding three (3) inches or ice shall be

removed by contractor as soon as possible.

1. Plowing includes but not limited to:

a. River lot guard access

b. Front lot to the main entrance, warehouse, and

side entrance.

c. Truck gate through the main alley

d. Access through the main yard and north yards

e. Any other requested area

2. Shoveling includes but not limited to:

a. Electrical Court Yard Entry

b. Tool House Entry

c. Warehouse Entry

d. Main & Side Entry

e. Court Yard Entry

f. Any other requested location

b. During inclement weather the contactor shall have a response time of

two hours to begin snow/ice removal remediation for the performance

of security rounds. The contractor shall remain on site until such time

as the weather event has concluded and the facility walking surfaces are

passable.

c. Maintain accessibility of all buildings to local fire, State Police and

emergency personnel.

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d. Any snow required to be removed for accessibility, safety,

maintenance, security, or inspection shall be deposited at a location

approved by the DOC Manager.

2. Grass and Brush Control:

A. Provide grass and brush trimming services for the entire site (approximately

four (4) acres) in accordance with local zoning ordinances. The length of the

lawn shall not exceed 6 inches, and the contractor must mow a minimum of

once every two weeks during the growing season.

B. Additional mowing and trimming may be necessary between the stated

intervals to maintain compliance with the City of Pittsburgh and/or Alleghany

County regulations.

C. Filming and Access Restrictions: Production Activities may occur on-site

during the term of the contract. Access to the SCI may be limited or

temporarily restricted. The contractor shall coordinate with the Jim Niehenek,

Facility Maintenance Manager at SCI Pittsburg at jniehenke@pa.gov or at 412-

920-2180 x 204 to coordinate schedules as necessary.

IV. CONTRACT REQUIREMENTS:

The awarded contractor agrees to comply the following contract terms and conditions,

as attached or incorporated by reference:

A. Attachment 1 – Terms and Conditions, as attached

B. Attachment 2 – Statement of Work

V. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of

Insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of

contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property

damage insurance, to protect the Commonwealth and the Contractor from claims

arising out of the performance of the contract. The amount of bodily injury

insurance shall not be less than $500,000 for injury to or death of persons per

occurrence. The amount of Property Damage Insurance shall not be less than

$300,000 per occurrence.

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Such policies shall name “The Commonwealth of PA-DOC” as an additional

insured. Prior to the commencement of work under this contract, the Contractor

must provide the Commonwealth with current Certificates of Insurance which

evidence that the Commonwealth has been included on the policy as an additional

insured. These certificates must include the contract location and a brief

description of the contract work. These certificates shall contain a provision that

coverage afforded under the policy shall not be canceled or charged until at least

thirty (30) days prior written notice has been given to the Commonwealth.

VI. CONTRACT TERM:

The contract term shall commence upon execution and receipt of purchase order and will

end in one (1) year from effective date.

Further, the parties may agree to renew this contract for up to four (4) additional annual

terms upon the same terms and conditions set forth in the contract.

Upon renewal, the Department, based on past performance, may negotiate an increase in

the unit prices, by a rate not to exceed 3%, with supporting justification.

The contract quantities herein are estimated only and may increase or decrease depending

on the needs of the Department. Contractor shall be paid at the unit price bid for actual

work performed.

VII.

BID AWARD:

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment,

tools, insurance, delivery fees and all items necessary for the completion of the project.

In cases of discrepancies in prices, the unit price will be binding unless the unit price is

obviously in error and the extended price is obviously correct, in which case the

erroneous unit price will be corrected. All items will be delivered

F.O.B Destination. The awarded supplier is responsible for any shipping or delivery

costs.

VIII. Bid Results:

Bids will be opened on the date and time specified in the invitation for bid. Bid

tabulations will be posted on the Department of General Services’ eMarketplace

website http://www.emarketplace.state.pa.us/).

Bid Tabulations are for information only and do NOT constitute actual

award/execution.

IX. PAYMENT TERMS:

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Payments shall be made on a reimbursement basis for actual services performed.

Contractor will invoice monthly for actual services rendered.

Contractors must follow the following invoicing requirements:

• Accurately bill the Commonwealth for actual services rendered on all

invoices.

• Submit invoice to appropriate resource account within 10 business days of

completed service

• Comply with Commonwealth / Department of Correction’s practices for

supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office

of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more

information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx.

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Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 561730Landscaping Services

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