Project Information

Bid Title

High Visibility Shirts

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Feb 24, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1085C

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1085C
Addendum:	0
Bid Due Date:	3/18/2026
Description:	High Visibility Shirts
Bid Document:	TAC 1085C High Visiblity Shirts.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1085C

Supplies or Services Requested: High Visibility Shirts

Department: Human Resources

NIGP Commodity Code(s): 200-74; 345-79

Solicitation Schedule

EVENT

IFB Issue Date

DATE

2/24/2026

Mandatory Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

3/9/2026

10 Days prior to IFB due date

3/18/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 1085C on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1085C | High Visibility Shirts | Issue Date: 2/24/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase High Visibility Shirts for use by various

departments of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

2

TAC 1085C | High Visibility Shirts | Issue Date: 2/24/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for High Visibility Shirts to be used by various City departments.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City, requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

Visibility Shirt Requirements

1. Must meet current ANSI/ISEA 107-2020 Type R Class 3 Specifications

2. Pullover style only

3. Short and long-sleeved

4. Sizes small to 6XL+

5. Pocket (on left side of chest) and non-pocket option

6. Ribbed shirt collar, cuff, and side inseams to minimize twisting

Background Material Specifications

1. Fluorescent yellow-green background material

2. Bird's-eye knit polyester material

3. Breathable & durable

4. Moisture wicking

5. Stain-resistant

6. Material thickness/weight to match comfort and durability

7. Minimum thickness of 4.1-ounce/yard bird's-eye (140gsm) knit polyester

Reflective Material Specifications

1. 3M Scotchlite preferred or acceptable equivalent

2. ANSI Class 3 compliant

3. Two (2) inch wide reflective tape

4. 3M Scotchlite reflective material preferred for maximum life expectancy

5. 3M Scotchlite Segmented trim for maximum life expectancy

6. Reflective material is used to obtain maximum wash cycles

7. Reflective material segment allow for full stretch of shirt fabric

8. Reflective material attachment type should be heat transfer

Neck Tag Specifications to Include

1. Tag less neck label is preferred

2. ANSI specifications

3. Material Blend specifications

4. Care and washing instructions

5. Maximum wash life

IFB Rev 02/2024

3

TAC 1085C | High Visibility Shirts | Issue Date: 2/24/2026

Logo and Department Names

1. City of Tulsa Logo OR approved Abbreviated Logo screen printed on front. (Official vector artwork

supplied by City of Tulsa Communications. Not to be recreated.)

2. City Department screen printed on back. (Pre-designed, vector artwork for department

recognition provided by City Communications Department in proprietary font, not to be

recreated/replicated, OR typed/set by vendor Montserrat ExtraBold.) Department names to be

provided.

3. Silk screen printing is not to impede the reflective striping area.

4. One color for both front logo and department text on back. (Either black or Blue/Pantone 289C

are approved color options.)

Examples of Approved FRONT Graphics and Mockups provided below:

IFB Rev 02/2024

4

TAC 1085C | High Visibility Shirts | Issue Date: 2/24/2026

Examples of Approved BACK Graphics and Mockups provided below:

IFB Rev 02/2024

5

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