Project Information

Bid Title

IFB 26016S Management of Various Environmental Waste Streams

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Nov 26, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB 26016S

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26016S
Bid Title:	IFB 26016S Management of Various Environmental Waste Streams
Category:	Procurement
Status:	Open

Description: Electronic bids are due by December 11, 2025 no later than 10:00 AM (Dayton Local Time). Publication Date/Time: 11/26/2025 12:00 AM Closing Date/Time: 12/11/2025 10:00 AM Related Documents: IFB 26016S Management of Various Environmental Waste Streams Part I of II IFB 26016S Part II of II

Attachment Preview

AD # 11/26 & 12/2

C I T Y O F D A Y T O N, O H I O

INVITATION FOR BID

IFB No. 26016S

Division of Procurement

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

Management of Various Environmental Waste Streams

For Further Information Contact:

Jason Schortgen, CPPB

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4034

Date November 26, 2025

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 10:00 A.M. local (Dayton OH) time on December 11, 2025.

User Agency: Various Departments and Divisions

Your electronic PDF bid is requested for the following: To establish a firm Price Agreement for

Management of Environmental Waste Streams with firm pricing through December 31, 2026 with a possible

option to renew, at the City of Dayton’s discretion, firm pricing for three (3) additional 12-month periods from

January 1, 2027 through December 31, 2029.

For additional information on this IFB, please contact the Division of Procurement, Jason Schortgen at (937)

333-4034.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton

before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-

City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in

“Subject” line. All supplemental documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on our

bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment of

proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote, advise

to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W. Second

St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be issued.

Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: Jason Schortgen Voice (937) 333-4034 I.F.B. No. 26016S

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

Management of Various Environmental Waste Streams

The City of Dayton OH (City) is seeking a price agreement for Management of Environmental Waste Streams with firm pricing

through December 31, 2026 with three (3) additional option to renew. Materials include, but are not limited to those specified in

the attached specifications. Product labels and/or specification sheets and Material Safety Data Sheets (MSDS) to be

considered shall accompany all bids.

All pricing shall be in units of measure as shown on the bid sheets. Prices must be limited to no greater unit than 1/10 of a cent.

The bid may be awarded to multiple bidders based on best pricing for services meeting specifications. The City understands that

every bidder receiving this bid package may not be able to bid on every section or every item within a section. We ask that you

bid on the services in which you can perform.

Management of Environmental Waste Streams – Part II of II

This portion of the bid is per the following specifications and the attached excel pricing sheet.

*** Please fill in Grey Shaded Areas Electronically on the Excel Spreadsheet labeled Part II. Please

save and submit Part II of II as an excel file.***

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED, AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: Jason Schortgen Voice (937) 333-4034 I.F.B. No. 26016S

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

The City of Dayton is using P-Cards (Master Charge) for many low dollar purchases based on any Price Agreement(s) in

effect – please bid accordingly. Do you accept Master Charge Cards? Yes [ ] or No [ ]

➢ Price shall remain firm for the period through December 31, 2026

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

January 1, 2027 through December 31, 2027) at the City’s sole discretion?

Yes [ ] or No [ ] If no, state maximum percent of increase ((based on pricing as of first year of bid)) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates

the detailed justification of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

January 1, 2028 through December 31, 2028) at the City’s sole discretion?

Yes [ ] or No [ ] If no, state maximum percent of increase ((based on pricing as of first year of bid)) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates

the detailed justification of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

January 1, 2029 through December 31, 2029) at the City’s sole discretion?

Yes [ ] or No [ ] If no, state maximum percent of increase ((based on pricing as of first year of bid)) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates

the detailed justification of the requested increase.

BID DOCUMENT

All bid shall be submitted as PDF via electronic submission to bids@daytonohio.gov. The City’s email size can only accept

20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid

document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted

in multiple parts please designated in the “Subject”, your bid response as multiple “Parts”, i.e. IFB No. 26016S Part 1, IFB No.

26016S Part 2, etc.

BID OPENING

Topic: Opening for IFB 26016S

Time: Dec 11, 2025 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

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Meeting ID: 842 5150 1852

Passcode: 592439

Join instructions

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CITY OF DAYTON

SPECIFICATIONS for

Management of Various Environmental Waste Streams

IFB 26016S

November 2025

SCOPE OF PROJECT

2.01 PURPOSE AND NEED / PROJECT DESCRIPTION. The City of Dayton, Departments of Water and

Aviation are seeking bids from highly experienced and professional consulting firms to perform the management of

various environmental waste streams and emergency response. All qualified vendors will be considered for award,

based on a multiple award concept, however, it will be solely at the discretion of the City’s using agency to place

contracts with any one or all vendors that have presented a bid.

2.02 BACKGROUND INFORMATION. The City of Dayton, Departments of Water and Aviation request that

the professional services are intended to assist with the management of various environmental waste streams

encountered during day-to-day operations and during emergency response situations. These services will be required

on an as-needed basis, and may include tasks such as material collection, analyses and characterization; proper

container packaging, labeling, handling, transportation; record keeping; and disposal or recycling; and clean up. All

tasks must be performed in accordance with all applicable federal, state and local regulations governing such

activities, including but not limited to USEPA, OEPA, DOT and OSHA regulations. Please note that the generation

of any given waste stream is not a routine event. Therefore the description, quantity and location of the material

cannot be predicted at this time.

2.03 SCOPE OF WORK / PROJECT REQUIREMENTS.

The following briefly describes the anticipated tasks required to successfully manage these typical waste streams:

1. Meetings

The vendor shall be available for a preliminary start-up meeting with the City of Dayton, and additional meetings as

needed by City of Dayton.

2. Characterization

The vendor must be capable of providing 40-hour OSHA HAZWOPER-trained personnel who are competent in

determining the proper number and types of samples to be collected from a given waste stream with or without

supporting information supplied by the City of Dayton regarding the characterization of the material for disposal.

Field staff shall be competent in the use of equipment designed to collect, containerize, and preserve representative

samples of solids, liquids, sludges, and soils from various sources. All sampling equipment, containers and personal

protective equipment are to be provided by the Vendor.

The scope of work may include the testing of unknown materials, consolidation of like waste streams of petroleum

products, and paints for removal and disposal. The vendor must be able to initiate field screening of like waste

streams for the purpose of consolidation. All consolidation of materials will be performed in accordance with all

applicable federal, state and local regulations governing such activities.

The scope of work may include universal (i.e., fluorescent lamps, ballasts, and batteries) and electronic waste

management and proper disposal.

The scope of work may include decontamination, removal, Transportation, and disposal of mercury waste.

The scope of work may include the testing, decontamination; removal, transportation, and disposal of small

transformer equipment. These transformers may contain PCB oil. Wipe samples shall be collected from the

equipment to confirm successful decontamination. The Vendor will dispose of the transformers; the City shall

recycle any metal housing.

3. Emergency response

The vendor agrees to provide emergency response services (WORK) required for the immediate containment and

mitigation of adverse environmental conditions arising from or by the release, spill, escape of oil, hazardous

substances, pollutants or contaminants into the environment, at a location specified by the City of Dayton. The

vendor understands that the complete and exact WORK required may not be known at the time of THE CITY of

Dayton’s request. The Vendor must Mobilize to the scene of the emergency within 2hours of initial contact. The

complete and exact WORK to be performed by the Vendor shall be DETERMINED IN coordination with the city of

Dayton’s representative, whether or not the city of Dayton’s representative is present at the Project Site.

The vendor shall furnish all labor, materials, tools, equipment, unloading, hauling, taxes, insurance, and other items

necessary, to perform the WORK in conformance with this Agreement. The vendor must provide the City of Dayton

with a 24 hour emergency contact number.

The city of Dayton may request response at any time by contacting the vendor. A quote for requested services will

be prepared and presented to the City of Dayton for approval. The City of Dayton may also authorize the vendor to

initiate services by phone.

4. Analytical Services

The vendor shall arrange for laboratory services and chemical analyses of materials to properly assess and classify

for shipment, recycling and/or disposal. Laboratory analytical data shall be used to prepare a complete waste profile,

used to meet RCRA regulatory compliance and TSD facility permits. The laboratory must successfully administer a

comprehensive QA/QC program, which assures the reliability of analytical results through regular instrument

calibration, sample duplicates, reference standards or other quality control checks. The City of Dayton shall be

provided all laboratory data and documentation concerning each waste stream requiring characterization.

Additionally, all samples shall be collected and analyzed in accordance with USEPA and OEPA guidelines and

regulations. Chain of custody must be maintained for each laboratory sample.

5. Packaging and Labeling

Following the site evaluation, the vendor shall properly evaluate the packaged waste and then sort, segregate, over

pack or consolidate materials where appropriate to effectively reduce cost where possible. Packaging and labeling is

to be provided by the vendor in preparation for shipping by authorized licensed hazardous waste carriers when

APPLICABLE AND shall conform to all required USEPA and DOT regulations. Additionally, the vendor shall be

responsible for spill clean-up associated with these activities.

6. Waste Transportation

The Vendor shall provide fully permitted, properly placarded, liquid tight vehicles to safely transport the variety of

containers that are reasonably anticipated to be encountered in this scope of work. In addition, DOT-trained and

licensed drivers shall operate all vehicles. The City of Dayton expects that the Vendor use the most reasonable and

cost efficient route to the final delivery point.

7. Record keeping

Tracking documents shall be strictly maintained by the Vendor throughout the waste management process, from

characterization, packaging, and transportation to final disposition. To assist the City of Dayton in effectively

tracking all waste, the Vendor shall complete the proper waste data sheets, hazardous material manifests and

applicable DOT permits. All record keeping documents (including destruction certificates and complete project

summary report) shall be submitted to the City of Dayton at the conclusion of each waste management event.

8. Waste Management

The Vendor shall develop cost effective solutions for the final disposition of all affected waste streams.

Recommendations and guidance shall be offered to the City of Dayton regarding recycling, treatment or disposal

options which meet all regulatory standards, together with waste acceptance at fully permitted RCRA or TSCA

facilities.

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 562111Solid Waste Collection
• NAICS 562910Remediation Services

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