Project Information

Bid Title

Ultra-Thin A/C Overlay 2026 02-20

Issuing Agency

Wyoming County

Location

New York

Published Date

Feb 26, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-14

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-14
Bid Title:	Ultra-Thin A/C Overlay 2026 02-20
Category:	Highway Bids
Status:	Open

Publication Date/Time: 2/26/2026 11:28 AM Closing Date/Time: 3/11/2026 9:59 AM Submittal Information: submit in a sealed envelope and clearly marked Bid Opening Information: 10:00 AM on Wed. 03-11-2026 Business Hours: 8 am to 4 pm Related Documents: Ultra Thin Overlay 2026 02-20

Attachment Preview

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

To: Prospective Bidders

RE: Bid Solicitation

February 20, 2026

Bids for the following items will be publicly opened and read aloud at 10:00 am on Wednesday, March 11, 2026 at the

Office of the County Superintendent of Highways. All bids must be placed in a sealed envelope and shall be clearly

marked in the bottom left corner of outside envelope “SEALED BID -

”. All materials being bid must meet the

specifications of the New York State Department of Transportation. It is the bidder’s responsibility that bids are received

by this office prior to the start of the bid opening. Late submissions for any reason will not be opened. No emailed or

faxed bids are accepted. Detailed information and specifications may be obtained by visiting or contacting the Office of the

County Superintendent of Highways to have them emailed. PDF versions of Bid Opportunities will be available on the

Wyoming County website until Bid Opening. If you plan to submit a sealed bid, please provide contact info and bids you

are interested in to Highway Office for any possible future addendums.

Asphaltic Concrete

Crack Fill

Crushed Aggregates (Gravel and Stone)

Fiber Reinforced Bituminous Membrane Surface

Fuel - Diesel

Highway Shoulder Removal

Jet-Vac Truck Service

Liquid Bituminous Materials

Pavement Markings - Extended

Portable Toilet – NEW bid

Ready Mix Concrete

Roadside Vegetation Control

Stone Fill

Surface Treating by contract

Ultra-Thin A/C Overlay

To guarantee the full and faithful performance of the contract, the bidder may be required to furnish a faithful performance

bond, issued by a Surety Company authorized to conduct business within the State of New York.

The County of Wyoming reserves the right to reject any or all bids for individual items or for items collectively.

Applicable bids shall comply with the prevailing rates for Wyoming County PRC# 2026004028. www.labor.state.ny.us

Wyoming County shall have the option of extending all bids for two (2) one-year periods upon mutual agreement.

All bids may be accompanied with some of the following signed documents: See individual bids for more details.

1) Non-Collusive Bidding Certificate 4) Certificate of Insurance complying with County’s insurance requirements

32)) Hold Harmless Certification

5) Iranian Energy Divestment Certification

4) Offer to Contract

6) NYSDOL Certificate of Registration

- The County of Wyoming reserves the right to utilize National Cooperative Contracts, NYS Office of General Services

(OGS) Contracts or other Municipal Contracts to procure any supplies, commodities, services or technology that are

available under those programs, which may include items or services included in the bid solicitation.

- Crushed aggregates, stone fill and asphaltic concrete are to be hauled from source in County Trucks and/or delivered by

suppliers, as specified.

- In purchase of above materials, where County Trucks are used for delivery, the County of Wyoming reserves the right to

purchase all or part of a season’s requirements from the source requiring the shortest haul to a destination, to obtain the

most advantageous total price to the County.

- The County of Wyoming reserves the right to make purchases of materials for specific projects during the year and to

make awards for such materials on the basis of separate bids where it appears in the best interest of the County to do so.

Very truly yours,

Devin Blue - Wyoming County Highway Superintendent

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

BASE TERMS FOR ALL BID SOLICITATIONS

1. Executory Clause

Wyoming County shall have no liability under any contract or contracts or to anyone else beyond funds appropriated and

available for the purpose of this specification and resultant contract(s).

2. Assignability

The contractor shall not assign, transfer, convey, sub-contract, sublet or otherwise dispose of all or portions of this contract

(and/or work to be performed as a result of the contract) or its right, title, or interest to any other person, company,

corporation, without prior written consent of the Superintendent of Highways.

3. Extension of Contract Usage

Political subdivisions within New York State (Towns, Villages, School Districts and Fire Districts), as defined in Section

#103 of the General Municipal Law may participate in any contract awarded as a result of this bid document as long as it is

mutually agreed to by both parties. Responsibility, financial or otherwise, for purchase(s) made by other parties as a result

of the extension of this contract, shall not be borne by Wyoming County.

4. Contractor’s Failure to Comply

The contractor’s failure to perform in compliance with the bid award shall result in withholding of payment. The payment

shall be withheld until such times as the contractor fulfills its responsibilities. Compliance shall be determined by and to

satisfaction of Wyoming County. Such action would not necessarily preclude further initiatives on the part of Wyoming

County to protect and preserve its best interest.

5. Cancellation of Contract

Wyoming County reserves, as its right, to cancel the contract(s) resulting from an award of this bid solicitation at any time

during the contract period, without penalty to Wyoming County and without stated reason, by delivering a written ten (10)

day notice of intent to the contractor(s) or its representative(s). Said notification mailed to the contractor or its

representatives via the US Postal Service, First Class Mail shall be considered sufficient and delivered.

6. Contractor Registration Requirement (NYS Labor Law 220-i)

Effective December 30, 2024, all contractors submitting bids for or performing work for a municipality must be registered

with the New York State Department of Labor (NYSDOL) in accordance with Labor Law 220-i.

Contractors must be registered prior to submitting a bid or starting work. Proof of registration, in the form of a Certificate

of Registration issued by NYSDOL, must be provided to the County upon submission of each bid. Failure to comply may

result in rejection of bid.

7. Certified Payroll

Pursuant to Article 8 of the New York Labor Law, the Contractor and all Subcontractors shall maintain and submit certified

payroll records for all work performed under this Contract. Certified payroll transcripts shall be provided to the

Municipality within thirty (30) days of the first payroll and every thirty (30) days thereafter for the duration of the Work,

and as a condition of final payment. All payroll submissions shall comply with applicable New York State prevailing wage

requirements, including electronic submission requirements where mandated by law.

Wyoming County Highway Department

Ultra-Thin Overlay – Bid Specifications

Description:

The Paver Placed Surface Treatment system shall consist of a warm polymer modified emulsion sprayed

immediately preceding the application of a hot mix asphalt wearing course which forms a homogeneous

well-textured and wearing surface that can be opened to traffic immediately on cooling. The normal

thickness of the layer shall be 5/8”; the maximum thickness of the mat shall not exceed 1½”. The Asphalt

Binder used can be either a conventional PG64S-22 or a polymer modified PG64V-22.

Polymer Modified Asphalt Emulsion Material:

The liquid material shall be a cationic, rapid setting, asphalt emulsion, NYS item 702-4001 except as

modified in Data Table I – Polymer Modified Asphalt Emulsion. The emulsion shall be obtained from a

storage facility that has been approved by the Director of the Materials Bureau, NYSDOT, within the

calendar year, prior to the start of work.

Hot Mix Asphalt Material for Wearing Course:

The wearing course shall be a mixture of single size coarse aggregate, fine aggregate, mineral filler and

asphalt cement. The single size coarse aggregate shall be nominal ¼” for Type-A mix, nominal 3/8” for

Type-B mix or nominal ½” for Type-C mix, according to the gradation specifications in Data Table II.

The hot mix asphalt concrete shall be obtained from a facility that has been approved by the Director of the

Materials Bureau, NYSDOT, within the calendar year, prior to the start of work. The asphalt content of the

mix shall be 4.8-5.3% by weight of the total mix and must be computed based on the actual job mix.

Standard and Polymer Grade PG Asphalts are presented as options.

Surface Preparation:

The following items will be performed by the contracting agency, unless otherwise directed.

A. Manhole covers, water valves, catch basins and other such drawings shall be clearly referenced for

location and adjustment after the surfacing operation.

B. Thermoplastic traffic markings shall be removed. All vegetation at the edge of the pavement shall be

removed.

C. Pavement cracks and joints, greater than ¼” wide shall be cleaned and filled with an approved material

prior to surfacing operation.

D. Before applying Paver Placed Surface Treatment, serious surface irregularities shall be corrected.

Wheel ruts greater than 1” in depth shall be filled prior to the resurfacing operation.

E. The pavement surface area to be overlaid shall be cleaned and made free of any debris that may hinder

bonding of the overlay.

Application:

- Paver Placed Surface Treatment shall be placed on a dry or damp, but not on a wet pavement

surface. The pavement temperature shall not be less that 50°F and rising.

- The polymer modified asphalt emulsion shall be applied by the asphalt emulsion spray system

mounted on the self-priming paver. The spray system shall accurately, uniformly and continuously

monitor the rate of application across the entire width to be overlaid.

- The rate of spray shall be 0.2 + 0.05 gallons per square yard. The asphalt emulsion shall be applied at a

temperature of 140–180°F. No wheel or other part of the paving machine shall come into contact with

the polymer modified asphalt emulsion before the hot mix asphalt-wearing course is applied.

- The hot asphalt concrete wearing course shall be delivered to the self-priming paver at a temperature of

315+15°F. The application rate of the hot asphalt aggregate mixture shall be:

Type A (nominal ¼”) 60 + 10 pounds per square yard

Type B (nominal 3/8”) 65 + 10 pounds per square yard

Type C (nominal ½”) 70 + 10 pounds per square yard

- The hot mix asphalt-wearing course shall be spread over the polymer modified asphalt emulsion within

seconds of the spray application. Where shape correction is necessary or the old surface is porous, the

application rate of the emulsion and hot mix asphalt wearing course may need to be increased.

- Compaction of the Paver Placed Surface Treatment shall be accomplished with a minimum of at

least one steel wheeled, double drum roller of a minimum dead weight of ten (10) tons before the

material temperature has fallen below 180°F at mid-layer.

Traffic:

Traffic control in work zones shall be provided as per the NYS Manual of Uniform Traffic Control Devices

and all signs, barricades, and signaling devices will be in accordance with this manual to protect both

public and the contractor’s personnel. Flagmen will be provided by the contractor to guide and direct

traffic around said contractor’s operation and to control traffic speed on completed work.

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Ultra-thin A/C Overlay

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Wyoming County Highway Department

Verification of Quantities and Testing:

At the end of each working day or completed job site, a check shall be made to determine the quantities of

polymer modified asphalt emulsion used. The check shall be made by means of the gauge on the self-

priming paver or the unit used to transport the material. The total gallons of material sprayed shall be

divided by the total square yards sprayed to determine yield per square yard.

The hot mix asphalt concrete spread rate shall be calculated by dividing the tonnage by the square yards

covered to determine yield per square yard.

Samples of hot mix asphalt shall be taken at a rate of 1 per 250 tons and tested for aggregate gradation and

asphalt cement content. Samples of the polymer modified asphalt emulsion shall be taken once per tanker

load or once per day.

At the conclusion of each day’s production, delivery ticket or invoice shall be completed by the contractor

and signed by a representative of the contracting agency.

DATA TABLE I

Polymer Modified Asphalt Emulsion: This material shall be cationic asphalt emulsion modified with an approved

polymer, using either natural or synthetic latex. It shall be smooth and homogeneous and shall conform to the

following requirements and be available on site at a temperature of not less than 140°F.

Test

Method

Minimum

Maximum

(Polymer Content) ER Value%

ASTM D 6084

50

---

Demulsibility, % by wt. of Residue

ASTM D 6936

40

---

DATA TABLE II - Single Size Coarse Aggregate Component Gradation

AASHTO Standard Sieves

Total Percent Passing by Weight

US

Mm

Type A (1/4”)

Type B (3/8”)

Type C (1/2”)

¾

19

-

-

100

½

12.5

-

100

85-100

3/8

9.5

100

85-100

25-50

¼

6.3

85-100

0-15

0-15

4

4.75

25-50

0-3

0-3

8

2.36

0-3

0

0

DATA TABLE III - Coarse Aggregate

Tests

Method

Light Medium Traffic Heavy Traffic

<200 heavy

>200 heavy

vehicles/day

vehicles/day

Los Angeles Abrasion value %

ASTM C131

<25

<20

Water Absorption %

ASTM C127

<2

<2

Flatness index %

NFP 18-561

<20

<15

Flatness Coefficient (G/E) 1

NFP 19-561

<1.59

<1.58

Crushing Ratio %

Observation

100

100

Overall cleanliness (% Pas # 30)

ASTM C142

<2

<2

Resistance to Stripping 2

ASTM D3625

>95

>95

1 Where “G” is the smallest square opening through which the particles can pass and “E” is the slot through

which the particles can pass.

2 Anti-stripping agents may be required to provide acceptable values

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Ultra-thin A/C Overlay

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Wyoming County Highway Department

DATA TABLE IV - Fine Aggregate Component Gradation

AASHTO Standard Sieves

Percent Passing by Wt.

US

Metric

Type A, B or C

#4

4.75

100

#8

2.36

90 – 100

#16

1.18

60 – 80

#30

0.60

45 – 60

#50

0.30

30 – 40

#100

0.15

20 – 30

#200

0.075

15 – 25

Crushing Ratio, percent minimum (Observation)

100

Sand Equivalency, percent minimum (ASTM D2419)

Mineral Filler, if required, may be hydrated lime, Fly Ash or Bag-house fines 100% passing #100, 80%

passing #200.

DATA TABLE V - Combined Aggregate Gradations-Design Target Envelopes

AASHTO Standard Sieves

Total Percent by Weight

US

Metric

Type A (1/4”)

Type B (3/8”)

Type C (1/2”)

3/4

19

---

---

100

1/2

12.5

---

100

85 – 100

3/8

9.5

100

85 – 100

70 – 90

1/4

6.3

85 – 100

30 – 55

30 – 55

#4

4.75

40 – 80

24 – 45

24 – 45

#8

2.36

21 – 45

21 – 37

21 – 37

#16

1.18

16 – 32

16 – 26

16 – 26

#30

0.60

12 – 25

12 – 20

12 – 20

#50

0.30

8 – 16

8 – 16

8 – 16

#100

0.15

5 – 10

5 – 10

5 – 10

#200

0.075

5–7

5–7

5–7

% PGB

4.9 – 5.3

4.8 – 5.2

4.8 – 5.2

Note: All aggregate percentages are based on the total weight of aggregate.

Asphalt Binder: Use the appropriate performance Graded asphalt binder for the project geographical location and

design traffic level. PG 64S-22 or PG 64V-22.

PRICE ADJUSTMENTS:

Price adjustments allowed will be based on the (November 1, 2025) average of the FOB terminal price per US ton

of unmodified PG 64S-22 binder without anti-stripping agent (base average FOB terminal price). The new monthly

average terminal price will be determined by the New York State Department of Transportation based on prices of

pre-approved primary sources of performance graded binder in accordance with the New York State Department of

Transportation Standard Specification.

The November 2025 average is $638.00 per US Ton

NOTE: The same grade of asphalt cement used in establishing the base average FOB terminal price shall be used in

establishing the new average FOB terminal price.

In the event that one or more of the New York State Department of Transportation pre-approved sources discontinue

posting a price for asphalt cement, the base average FOB terminal price shall not be recalculated.

The new average FOB terminal price will be determined based on the above FOB terminal prices posted on the third

Wednesday of each month of each month, hereafter known as the “Adjustment Date”, during the contract period

starting with (May 15, 2026). However, price adjustments, in accordance with the formula below, will be effective

for deliveries made on and after the first of the month, i.e. - June 1, 2026, following the adjustment date.

The unit prices of bituminous materials from any award based on these specifications will be subject to adjustment

based on the following formula:

Price Adjustment per square yard = New Average FOB terminal price (per gallon) - Base Average terminal

price (per gallon) X Total Allowable Petroleum % X 0.033

02-20-2026

Ultra-thin A/C Overlay

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