Project Information

Bid Title

6838 Bid - LA 353 Office Pod Carpet Replacement

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Mar 31, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

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Bid Documents

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Project Description

6838 Bid - LA 353 Office Pod Carpet Replacement

6838 Bid - LA 353 Office Pod Carpet Replacement Instructions & Specifications 840.7 KB 03/31/2026 Bid 6838 - Attachment A - Sample Small Projects Construction Contract 177.93 KB 05/07/2025 Bid 6838 - Attachment B - General Conditions 151.16 KB 05/07/2025 Bid 6838 - Attachment C - Carpet Plans 10.12 MB 03/30/2026

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Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6838 LA 353 Office Pod Carpet Replacement

Bid Issued On: March 31, 2026

Bid Due Date: April 20th, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

I.

General

INSTRUCTIONS TO BIDDERS

1.1 Examination and Procurement of Documents

A.

Documents may be examined at the following locations March 31, 2026:

Washtenaw Community College

Office of Facilities Management

Damon Flowers Building

4800 East Huron River Dr.

Ann Arbor, MI 48105

B.

Electronic documents will be available at the following website: Requests for Proposals and

Bids additional documents may be issued by the Owner and will posted on the website.

Vendor is responsible for ensuring they have the most accurate documents. A site visit is

required by Owner as a condition of Contract award.

II.

Execution

2.1 Examination of Documents and Site

A.

Bidders shall carefully examine the Contract Documents and the construction site to

obtain first-hand knowledge of existing conditions.

B.

Successful bidder will be denied any application for extra payments for conditions which

can be determined by visually examining the site and the Contract Documents.

2.2 Pre-bid Meeting / Site Visit

A.

A site visit is required and bids will not be accepted from bidders who have not inspected

the site to obtain first-hand knowledge of existing conditions.

B.

A pre-bid meeting will be conducted at the start of the scheduled site visit.

C.

Each bidder shall inspect the site and become familiar with existing conditions and

limitations of the site, means of access to the site and to work areas, relationship of

existing and new work, and other conditions which might affect the proper performance

and completion of the work.

D.

No allowance will be made after bid opening for cost estimation errors attributable to any

failure to account for existing conditions and/or consider of any and all limitations on or of

this scope of work.

E.

Successful bidder will be denied any application for extra payments for conditions which

can be determined by visually examining the site.

F.

Bidder’s representative shall report to the Owner’s Representative and register his name,

phone number, and name of the company, signing in as verification of his site visit.

Page 1 of 12

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6838 LA 353 Office Pod Carpet Replacement

Bid Issued On: March 31, 2026

Bid Due Date: April 20th, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

G.

The scheduled site visit is as follows:

Date:

Time:

Location:

Tuesday, April 7th, 2026

9:00 a.m. EDT

LA 353

Washtenaw Community College, Ann Arbor, MI

Room Locator:

https://www.wccnet.edu/visit/room-locator/la.php

H.

The Owner is not obligated to offer any other times to conduct site visits.

I.

Any figured dimensions shown on the Contract Documents are for reference purposes

only. The Contractor is required to verify and confirm all dimension in the field and report

any discrepancies to the Owner’s Representative immediately. Contractor’s request for

additional payment, additional time, or reconsideration of their bid will be denied if the

claim is based on reliance on the figured dimensions shown on the Contract Documents

only.

Page 2 of 12

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6838 LA 353 Office Pod Carpet Replacement

Bid Issued On: March 31, 2026

Bid Due Date: April 20th, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

2.3 Questions, Interpretations, and Addenda

A.

Should any bidder find discrepancies between the site markings and the Project Manual,

or be in doubt as to their exact meaning, he should notify the Owner at once. The Owner

may then, at his option, issue Addenda clarifying the same to all bidders.

B.

The Owner will not be responsible for oral instructions or for the Contractor’s

misinterpretations of the Contract Documents.

C.

Questions must be directed to Susan Pulice, Purchasing Agent at spulice@wccnet.edu.

All communication should be directed to the Purchasing Department. Vendor should NOT

contact any department directly with questions. All questions must be submitted by

04/08/2026 at 2:00 p.m. EDT. All emails must reference the bid number and title. All

questions received by the deadline date will be answered and posted to the WCC Budget

& Purchasing website Requests for Proposals and Bids by 04/14/2026 at 2:00 p.m. EDT.

2.4 Bid Security, Bonds, and Insurance

A.

A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and

shall be enclosed with the Bid Proposal, for all base bids categories in excess of

$50,000.00.

B.

Performance Bond and Payment Bond requirements are described in the General and/or

Supplementary Conditions and are one hundred percent (100%) of the total bid,

minimum, for all bids in excess of $50,000.00.

C.

Insurance requirements are described in the General and Supplementary Conditions.

2.5 Modification and Withdrawal

A.

Proposals may be withdrawn and/or changed any time prior to the bid opening.

B.

Proposals may not be withdrawn or changed after the bid opening time and shall be

deemed a firm offer continuing for a minimum of ninety (90) calendar days.

C.

Bids received after the time and date of the bid opening will not be considered for

Contract award.

2.6 Receipt of Bids

A.

All bids must be received by the WCC Purchasing Department via email pur@wccnet.edu

on or before the date and time as specified. Late bids will not be considered. Telephone

bids will not be accepted. If you have any questions concerning this bid, please do not

hesitate to contact the WCC Purchasing Department.

B.

Bids will be received by the Purchasing Department of Washtenaw Community College

until 2:00 p.m. EDT, April 20th, 2026. The public opening for Bid 6838 LA 353 Office Pod

Carpet Replacement will be held electronically via the link below; attendance is optional.

Public Opening – Bid 6838 LA 353 Office Pod Carpet Replacement

April 20th, 2026 at 2:30 p.m. EDT

Join Zoom Meeting

https://us05web.zoom.us/j/81980392523?pwd=6b9YsHXk42BukcH2I7CJfDH6A

RUg9i.1

Page 3 of 12

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6838 LA 353 Office Pod Carpet Replacement

Bid Issued On: March 31, 2026

Bid Due Date: April 20th, 2026 at 2:00 p.m. EDT

Meeting ID: 819 8039 2523

Passcode: 1A7eRm

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

C.

Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw

Community College Contractor Responsibility Form as a condition of Contract award.

2.7 Codes, Ordinances, Regulations, Etc.

A.

All labor and materials shall be furnished and installed in strict accordance with the latest

to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies

that have jurisdiction over this project.

B.

If the quality of the labor and materials required by the Drawings and Project Manual

exceeds the requirements of the applicable codes, ordinances, and regulations, the

Drawings and Project Manual shall take precedence.

C.

If the quality of the labor and materials required by the applicable codes, ordinances, and

regulations exceed the requirements of the Drawings and Project Manual, then the

applicable codes, ordinances, regulations, etc. shall take precedence.

2.8 Subcontractors and Material Suppliers

A.

The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a

complete and final list of all sub-contractors, all material suppliers, and all

superintendents (general construction and principal sub-contractors) he proposes to

engage on the work. Subcontracts and material contracts shall not be awarded unless

and until they have been approved by the Owner. Superintendents (primary contractors

and principal sub-contractors) shall not be changed during the construction on this project

without the Owner’s prior approval in writing.

B.

Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.

2.9 Award of Contract

A.

Material proposals to be used for the completion of work, the competency, solvency,

reputation, and responsibility of the bidders, start/completion/duration times, and other

issues deemed relevant by the Owner and the Engineer will be considered. All

responsible bidders will receive due consideration before the awarding of this contract.

B.

In the reception of proposals for the Work, the Owner incurs no obligation to accept the

lowest priced proposal.

C.

The right to accept or reject any and all bids is reserved by the Owner.

D.

The Owner reserves the right to require testimony or legal documents pertaining to the

qualifications of a Contractor.

E.

If applicable, the Owner may award to multiple vendors if it is the best interest of the

College.

III. Requirements

3.1 Proof of Insurance - shall be maintained and a copy shall be provided to the College. No

changes are permitted in the insurance coverage unless agreed to in writing by the College.

Insurance shall be maintained for the following coverages in the amounts stated below.

Page 4 of 12

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6838 LA 353 Office Pod Carpet Replacement

Bid Issued On: March 31, 2026

Bid Due Date: April 20th, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

1.

Commercial general liability insurance (occurrence form) with respect to the premises,

including contractual and products/completed operations coverages. The limits of liability

are not to be less than $1,000,000 combined single limit of bodily injury and property

damage per occurrence and $2,000,000 combined single limit of bodily injury and

property damage annual aggregate.

2.

Automobile liability insurance with limits not less than $1,000,000 combined single limit of

bodily injury and property damage per accident. Statutory workers’ compensation

employer’s liability.

3.

Umbrella or excess liability with limits not less than $2,000,000 per occurrence and

aggregate.

4.

Professional liability insurance. Specify amounts carried.

3.2 Contract Terms and Conditions – The awarded Contractor will be required to sign a standard

contract for the work to be performed per this bid. Sample contract is attached. (Attachment A –

Sample Small Project Construction Contract).

IV. Bid Scope

4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid

Drawings. It is reasonably expected that the completion of this project will be on or before

June 30th, 2026.

4.2 General Requirements

A.

Contractor shall be aware of the milestone schedule durations for this project. The

contractor shall provide a schedule/workplan on obtaining the necessary permits,

materials, procurement of long-lead items, to begin work and complete the work as

scheduled for review by the Construction Manager at the Post-Bid Conference.

B.

Provide barricades, including shoring and fencing required to maintain required safety

regulations as defined by OSHA.

C.

Coordinate and adhere to all State and local building codes relative to this Contractor's

work. This Contractor is to obtain and pay for all special permits associated with this

category.

D.

On an on-going basis all identifiable trash or debris is to be cleaned up by the trade

contractor who created it on a daily basis.

E.

Laydown area is limited Contractor will move materials at no cost to Owner if impeding

progress of the project.

F.

This Contractor MUST comply with MI-OSHA requirements for this work. This will be

closely monitored.

4.3 Scope of Work

The work of this bid category includes but is not limited to providing all labor, equipment, materials,

scaffolding, hoisting and incidentals to complete the work in accordance with the specifications, drawings

and applicable codes. All work is to be performed as shown on the plans and specified herein.

Page 5 of 12

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238330Flooring Contractors

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