Project Information

Bid Title

RFP: Sobriety Treatment and Recovery Team (START)

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Nov 6, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFP: Sobriety Treatment and Recovery Team (START)	Fri 12/5/25	Open - accepting bids and proposals	Request for Proposals Attachment I: Funding Procedural Requirements Addendum Attachment II: Sample Contract Attachment III: Vendor Information Form	View Details

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Henderson County Government

RFP: Sobriety Treatment and Recovery Team (START)

Date of Issue: November 5, 2025

Submission Deadline: December 5, 2025, by 3:00 PM

Direct all inquiries concerning this RFP to:

Doug Guffey

Purchasing Agent

Phone: 828-694-5023

Email: hcpurchasing@hendersoncountync.gov

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PROPOSAL FORM

GENERAL

Pursuant to the General Statutes of North Carolina and 2 CFR Part 200 Federal Uniform Administrative

Requirements, Cost Principles, and Audit, as amended, sealed proposals, subject to the conditions and

specifications herein, are invited for specialized services to assist and facilitate the Sobriety Treatment and

Recovery Team (START) Program. All proposals will be received by the Henderson County Finance Department,

at 113 North Main St., Hendersonville, NC 28792, December 5, 2025, at 3:00 PM.

PRICING

The bidder has carefully examined the annexed form of specifications and instructions to bidders and

hereby declares that they will furnish the equipment called for in the manner prescribed in the

specifications and instructions to bidders for the following price:

Amount Not to Exceed

Position Description

Family Mentors

Service Coordinator

Hourly Rate by Position

Hourly Rate

OFFER AND ACCEPTANCE

Henderson County seeks offers for the services described in this solicitation. The County’s acceptance of

any offer must be demonstrated by execution of the acceptance found below. Acceptance shall create a

contract having an order of precedence as follows: In cases of conflict between documents comprising

the contract, the order of precedence shall be (1) special terms and conditions specific to this ITB/RFQ,

(2) specifications and requirements under the Instruction to Bidders, (3) Hendeson County Terms and

Conditions of this ITB/RFQ, and (4) the agreed portions of the awarded Vendor’s offer. No contract shall

be binding on the County until an encumbrance of funds and preaudit has been made for payment of

the sums due under the contract.

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all services upon which prices are offered, at the price(s)

offered herein, within the time specified herein. By executing this offer, I certify that this offer is

submitted competitively and without collusion.

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Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL.

NO

PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FAX NUMBER:

E-MAIL:

Offer valid for one hundred twenty (120), days from date of offer opening unless otherwise stated here:

__________days.

ACCEPTANCE OF OFFER

If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall

affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR COUNTY USE ONLY

Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this

______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Henderson

County).

This instrument has been preaudited in the manner required by the Local Government Budget & Fiscal

Control Act. N.C.G.S. 159-28(a).

Henderson County Finance Director

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Bidders Checklist

☐ Be aware of the bid opening date and time as indicated on the first page of this bid.

☐ You must submit sealed proposals in hard copy format. Ensure your bid is properly

addressed and clearly marked.

☐ All signatures must be by a company officer or agent who is authorized to enter into and sign

contract documents.

☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for

submitting a proposal?

☐ Have you read and do you completely understand all the requirements?

☐ Have you submitted the requested number of copies of your proposal and included all the

requested literature and specifications?

☐ If an addendum was issued, has it been signed and returned with this RFP?

☐ Have you included a Certificate of Insurance with minimum limits provided herein, naming

Henderson County as additionally insured?

☐ Have you enclosed statements explaining any exceptions made to the specifications?

☐ Have you included executed copies of the attachments?

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Section 1: Purpose

Henderson County’s Department of Social Services seeks an entity to assist in expanding and facilitating

the Sobriety Treatment and Recovery Team (START) Program. All proposals and contracts are governed

by Henderson County policy, North Carolina General Statues, and 2 CFR Part 200 as applicable.

Section 2: RFP Schedule

Listed below are the dates and times by which stated actions must be taken or completed. The County

may determine, in its sole discretion, that it is necessary to change any of these dates and times. Should

changes be required, proper notice will be provided to potential bidders. All listed times are Eastern

standard times.

Action

Bid issued

Deadline for Questions

County Responses

Bids Due

Time

5:00 PM

5:00 PM

5:00 PM

3:00 PM

Date

November 5, 2025

November 12, 2025

November 20, 2025

December 5, 2025

Section 3: RFP Contact

Any and all questions, concerns, and/or request for additional information shall be directed to the

Henderson County Finance Department to the attention of the Lead Purchasing Agent:

Doug Guffey

hcpurchasing@hendersoncountync.gov

Section 4: RFP Questions

The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the

Bidder in responding to this bid. The Bidder shall examine this RFP to determine if the County’s

requirements and terms and conditions are clearly stated. If, after examination of the various

requirements and terms and conditions of this RFP, the Respondent believes there are any requirements

or terms and conditions which remain unclear or which restrict competition, the Respondent may

request, in writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by

the Respondent. The Respondent must provide the Section(s), Subsection(s), Paragraph(s), and page

number(s) that identify the requirements or conditions questioned by the Bidder.

Requests for clarification, technical questions, and approval of alternate products to this bid must be

received by the County no later than the date shown above in Section 2, entitled “RFP Schedule”, under

Deadline for Questions. The Respondents’ failure to request clarification and submit questions by the

date in the bid schedule above shall be considered to constitute the Respondents’ acceptance of all

County requirements and terms and conditions. The County shall issue addenda reflecting questions and

answers to this bid, if any, and shall be posted to the County’s website at

https://www.hendersoncountync.gov/rfps.

Section 5: Objections to Requirements

It is not the intent of the County to exclude or limit competition or favor any supplier. If there is an

objection to any of the requirements listed herein, the respondent must notify Doug Guffey, Lead

Purchasing Agent in writing, stating and listing the specifications and objections, no later than the date

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 611430Professional and Management Development Training

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