Project Information

Bid Title

Telecom Audit

Issuing Agency

Sacramento County

Location

California

Published Date

Jan 16, 2025

Closing Date

Feb 20, 2025

Government Level

State & Local

Status

Closed

Ref. #

2024-RFP-0429

Original Source

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Project Description

Project ID: 2024-RFP-0429

Title: Telecom Audit

Addenda: 0

Release Date: 1/16/2025

Due Date: 2/20/2025

Post Information

Posted At:Thu, Jan 16, 2025 3:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The scope of work for this RFP is to deliver a thorough Telecommunications Audit focused on cellular billing contracts, telephony circuits (landlines), internet circuits, and proper utilization of the California Network and Telecommunications (CALNET) Program. The goal is to drive cost savings and enhance compliance, efficiency, and overall service delivery to meet the needs of County of Sacramento departments and constituents. This RFP seeks qualified vendors capable of providing the expertise needed to perform an actionable audit that ultimately leads to significant cost savings and telecommunications efficiencies. The awarded vendor will be expected to work with the County’s Department of Technology (DTech) to ensure all requirements are met, including providing detailed recommendations aimed at reducing costs, increasing efficiencies, and ensuring regulatory compliance.

The County's contracting authority for amendments, renewals, replacement etc. cannot be disrupted during the audit process.

The awarded vendor will be responsible for providing a Summary of Recommendations and an Implementation Plan which includes a prioritized list of actionable recommendations for cost savings across all areas assessed, and estimated savings for each suggestion with emphasis on both short-term and long-term strategies for implementation. In addition, the awarded vendor will establish metrics and Key Performance Indicators (KPIs) to evaluate the success of implemented changes and suggest any follow-up review schedules to ensure ongoing compliance and efficiency in telecom expenditures, and practices.

The County seeks a fixed price contract. It is the expectation of the County that the proposed pricing will be highly competitive.

Objectives include:

• Evaluate current telecom expenses to identify opportunities for cost savings such as unnecessary charges and/or better pricing options that could significantly reduce expenditures while maintaining standards.

• Develop recommendations for optimizing current contracts and service providers. Review existing contracts with telecom providers to ensure compliance with terms and conditions. This includes verifying that the County is receiving the services as promised and that there are no hidden fees.

• Ensure compliance with State and Federal regulations, including the California Public Utilities Commission (CPUC) regulations and Federal Communications Commission (FCC) requirements.

• Provide strategic recommendations for future telecom needs based on current and anticipated growth. This proactive approach will help the County budget effectively.

Background

Sacramento County was incorporated in 1850 as one of the original 27 counties of the State of California. A five-member elected Board of Supervisors serves as the government body of the County, establishing policy and exercising legislative authority. The County Executive, appointed by the Board, serves as the Chief Executive Officer of the County and is generally responsible for the County’s day-to-day operations. Sacramento County has an estimated population of 2.1 million residents. The County is staffed by approximately 12,000 full-time employees and manages an annual budget of almost $5.8 billion.

This RFP is required to award a contract(s) to perform an audit of the various aspects of the County’s Telecommunication environment. The Contract(s) will provide for specialized audit services as outlined in this RFP and will need approval of by the County Board of Supervisors before work can begin.

The County intends to issue a 1 (one) year contract with the ability to extend for up to 4 (four) additional 1 (one) year periods.

Timeline

Release Project Date:

January 16, 2025

Question Submission Deadline:

January 30, 2025, 3:00pm

Addendum Issued (if necessary):

February 6, 2025, 3:00pm

Submission Deadline:

February 20, 2025, 3:00pm

Award Contract:

April 3, 2025

Commodity Codes

• NAICS 517919All Other Telecommunications
• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541512Computer Systems Design Services

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