Project Information

Bid Title

6100019475 Courtesy Contractor List for NHSD Home Rehab Programs

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Mar 5, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6100019475 Courtesy Contractor List for NHSD Home Rehab Programs

The City of San Antonio’s (the “City”) Neighborhood and Housing Service Department (“NHSD”) is seeking to develop a list of licensed and insured contractors to support the City’s Major Rehabilitation and Minor Home Repair Programs. Services will be provided to qualified homeowners who are approved for home rehabilitation programs funded by the HOME Investment Partnerships program (HOME), the Community Development Block Grant program (CDBG), the City General Fund, and the Affordable Housing Bond

Date Issued: January 21, 2026
Due Date & Time: March 17, 2026; 11:00 AM Central Time

2nd Pre-Submittal Conference will be held via WebEx information at 10:00 a.m. Central Time, on Wednesday, February 18, 2026. Respondents are encouraged to prepare and submit their questions in writing three (3) calendar days in advance of the Pre-Submittal Conference in order to expedite the proceedings. City’s responses to questions received by this due date may be distributed at the Pre-Submittal Conference and posted with this solicitation. Attendance at the Pre-Submittal Conference is optional but highly encouraged. Respondents may call the toll-free number listed below and enter access code or access from below to participate the day of the conference. https://sanantonio.webex.com/sanantonio/j.php?MTID=m4b95f396890df40c42c0d022dbf99710 Toll Free Number: + 1-415-655-0001 Meeting number (access code): 2330 834 9964 Meeting password: COSA

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City's SAePS vendor Registration, you must do so in order to view the solicitation and submit a response. For registration, visit https://sanantonio.gov/purchasing/SAePs For assistance with registration or viewing the solicitation via the SAePS portal, call the SAePS hotline at 210-207-0118 or email vendor@sanantonio.gov

Document	Type	Size
Solicitation Information	PDF	471.87 KB
Solicitation Synopsis	PDF	95.78 KB
Solicitation Information - Addendum I	PDF	472.18 KB
Pre-Submittal Conference PowerPoint	PDF	959.67 KB
2nd Pre-Sub Attendance List	PDF	92.24 KB
1st. Pre-Sub Attendance List	PDF	77.07 KB
Pre-Sub Conference PPT	PDF	959.67 KB
Addendum II	PDF	193.55 KB
Addendum III	PDF	120.55 KB
Addendum IV	PDF	91.78 KB

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CITY OF SAN ANTONIO

NEIGHBORHOOD AND HOUSING SERVICES DEPARTMENT

REQUEST FOR QUALIFICATIONS(“RFQ”)

For

Courtesy Contractor List for NHSD Home Rehab Programs

(26-009, RFx: 6100019475)

Release Date: J a n u a r y 2 1 , 2 0 2 6

Proposals Due: M a r c h 1 0 , 2 0 2 6

This solicitation has been identified as High-Profile.

PROHIBITED CAMPAIGN CONTRIBUTIONS

Section 2-309 of the Municipal Campaign Finance Code is applicable and incorporated into this high profile solicitation. Therefore, the following are

prohibited from making a campaign or officeholder contribution to any member of City Council, candidate for City Council or political action committee

that contributes to City Council elections beginning on the *10th business day after the solicitation has been released through the 30th calendar day

following the approval by City Council (“blackout” period):

(1) Any individual seeking a high-profile contract;

(2) Any owner, officer, officer of board, and executive committee member of an entity seeking a high-profile contract, excluding board officers and

executive committee members of 501 (c)(3), 501(c)(4) and 501 (c)(6) non-profit organizations not created or controlled by the City whose board

service is done strictly as a volunteer with no financial compensation and no economic gain from the non-profit entity;

(3) The legal signatory of the high-profile contract;

(4) Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a high-profile contract;

(5) Subcontractors hired or retained to provide services under the high-profile contract; and

(6) Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection.

A high-profile contract* cannot be awarded to the individual or entity if a prohibited contribution was made by any of these individuals

during the “blackout” period.

*For this solicitation, the first-day contributions are prohibited is February 4, 2026

The first day contributions may be made is the 31st day after the contract is approved at a City Council “A” Session.

Where the term “Contract” is used in Section 3-09 of the Municipal Campaign Finance Code, the term “solicitation” shall apply

___________________________________________________________________________________________

RESTRICTIONS ON COMMUNICATIONS

In accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this

solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding

the RFQ or proposal from the time the RFQ has been released until the solicitation is posted for consideration as an agenda item during a meeting

designated as an “A” session; and 2) City employees from the time the RFQ has been released until the final action on the solicitation is taken at a

City Council “A” session.

Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the RFQ and/or

proposal submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s proposal from consideration.

For additional information, see the section of this RFQ entitled “Restrictions on Communication”.

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002 - TABLE OF CONTENTS

Contents

002 - TABLE OF CONTENTS ................................................................................................................................................... 2

003 – BACKGROUND............................................................................................................................................................... 3

004 - SCOPE OF SERVICE...................................................................................................................................................... 5

005 - ADDITIONAL REQUIREMENTS ..................................................................................................................................... 9

006 - TERM OF COURTESY CONTRACTOR LIST............................................................................................................... 10

007 - PRE-SUBMITTAL CONFERENCE ................................................................................................................................ 10

008 - PROPOSAL REQUIREMENTS ..................................................................................................................................... 10

009 - CHANGES TO RFQ....................................................................................................................................................... 13

010 - SUBMISSION OF PROPOSAL...................................................................................................................................... 13

011 - RESTRICTIONS ON COMMUNICATION...................................................................................................................... 14

012 - EVALUATION OF CRITERIA......................................................................................................................................... 15

013 - RESERVATION OF RIGHTS ......................................................................................................................................... 15

014 - SCHEDULE OF EVENTS .............................................................................................................................................. 16

015 - RFQ EXHIBITS .............................................................................................................................................................. 17

016 - RFQ ATTACHMENTS RFQ ATTACHMENT A,............................................................................................................. 22

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003 – BACKGROUND

The City of San Antonio’s (the “City”) Neighborhood and Housing Service Department (“NHSD”) is seeking to develop a list of

licensed and insured contractors to support the City’s Major Rehabilitation and Minor Home Repair Programs. Services will be

provided to qualified homeowners who are approved for home rehabilitation programs funded by the HOME Investment

Partnerships program (HOME), the Community Development Block Grant program (CDBG), the City General Fund, and the

Affordable Housing Bond.

The list will be made available to qualified homeowners as a courtesy to help them identify qualified contractors to perform

rehabilitation work on their properties.

While inclusion on the list does not guarantee a minimum number of projects, the volume of home rehabilitation projects has

required the use of multiple contractors. The City estimates the following number of rehabilitation projects to be completed by

type over a 12-month period, each year, to be as follows:

Type of Rehabilitation

Roof replacement for single-family homes

Minor Repair

Major Home Rehabilitation

Estimated Number of Units

to Complete Annually

200

80

57

The City will enter into individual funding agreements with qualified homeowners to fund City-approved Scopes of Work (SOW)

that meet applicable federal, state, and local requirements and program guidelines. Funds are provided as grants or forgivable

loans to homeowners to assist with eligible home repairs. Homeowners are responsible for selecting their own contractor and

entering into a direct agreement with that contractor. As a courtesy to approved homeowners, the City provides a list of licensed

and insured contractors who have met program requirements. Homeowners may choose a contractor from this list or select a

contractor of their own, provided they obtain at least three (3) competitive bids, and contractor of their choice meets all program

qualifications.

Contractors on the courtesy list do not work for the City. They are independently contracted by the homeowner and are directly

responsible to the homeowner for the quality and completion of the work. The City’s role is limited to oversight of the funding

agreement with the homeowner, scope review, permit verification, and payment processing to ensure compliance with program

standards.

The HOME program provides formula grants to States and localities that communities use - often in partnership with local

nonprofit groups - to fund a wide range of activities including building, buying, and/or rehabilitating affordable housing for rent

or homeownership or providing direct rental assistance to low-income people. HOME is the largest Federal block grant to state

and local governments designed exclusively to create affordable housing for low-income households.

The CDBG program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities,

and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments

tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people

and their communities across the Nation.

In additional to the HOME and CDBG programs, the City funds home rehab programs through its General Fund and Affordable

Housing Bonds

Respondents agree to provide the services in accordance with all applicable federal, state and local laws, standards and

regulations, including but not limited to the following:

ENVIRONMENTAL REVIEW REQUIREMENTS:

Before committing funds to an affordable housing activity or project, the City will evaluate the activity or project in accordance

with the Environmental Review Requirements found in the Program Policies for HUD-Funded Affordable Housing Activities. All

Environmental Assessments must be prepared and submitted by a City-contracted and approved environmental consultant.

Consultants must have HUD Environmental Review Online System (HEROS) access and must have completed HUD HEROS

training.

FEDERAL CONFLICT OF INTEREST:

No person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient who exercises

or have exercised any functions or responsibilities with respect to HUD assisted activities, or who are in a position to participate

in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit

from a HUD-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a HUD-

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assisted activity, or with respect to the proceeds of the HUD-assisted activity, either for themselves or those with whom they

have business or immediate family ties, during their tenure or for one year thereafter.

HOME AND CDBG REPORTING REQUIREMENTS:

Respondent will be subject to additional reporting requirements as deemed necessary by the City to ensure full compliance with

HOME and/or CDBG program requirements. Respondent should be familiar with, or make themselves familiar with, the HOME

and CDBG requirements that are tied to the HOME and CDBG program funding.

HUD SECTION 3 REQUIREMENTS:

Section 3 is a provision of the HUD Act of 1968 that promotes local economic development, neighborhood economic

improvement, and individual self-sufficiency. To the greatest extent possible, Section 3 requires that recipients of certain HUD

financial assistance provide job training and employment opportunities to low- or very low-income residents in connection with

projects and activities in their neighborhoods. The new Section 3 Final Rule took effect on November 30, 2020. Among these

changes, is a requirement to track labor hours rather than new hires of Section 3 workers and Targeted Section 3 Workers.

These requirements apply to housing rehabilitation, housing construction, and other public construction projects that have

$200,000 or more of housing and community development financial assistance from one or more HUD funding programs,

regardless of its use in the overall project (e.g., acquisition, hard construction costs, etc.). For this solicitation, the evaluation

committee will consider whether the Respondent is a Section 3 certified business and any history with Section 3 reporting. At

this time, the City will accept any non-expired City-provided Section 3 Business certifications. For more information on Section

3 requirements, please visit the City’s website at:

https://www.sa.gov/Directory/Departments/NHSD/Partners-Developers/Certifications/Section-3.

PROGRAM POLICIES FOR HUD-FUNDED AFFORDABLE HOUSING ACTIVITIES:

Through the approval of Ordinance 2019-10-31-0886 and as amended by Ordinance 2021-11-18-0879, the City adopted the

Program Policies for HUD-Funded Affordable Housing Activities (the “Program Policies”), which are applicable to this RFQ and

which, by this reference, are incorporated herein. Applicants are encouraged to review the Program Policies before applying to

determine if there are additional requirements that may be applicable to the proposed development that are contained within

the Program Policies but not expressly set forth in this RFQ. The Program Policies are available on the City website on the

“Resources”

webpage

of

the

NHSD-GMA

website

at:

www.sanantonio.gov/GMA/.

Note - To the extent there is any conflict between this RFQ and the City’s Program Policies for HUD- Funded Affordable Housing

Activities (Program Policies for HUD-Funded Affordable Housing Activities), the terms of the Program Policies control.

Pursuant to regulations and Program Policies, work must be performed according to the City’s written rehabilitation standards,

and all major systems in each housings unit must be brought up to meet the City Residential Building Code. Proposals

for rehabilitation or preserving current housing must meet any relevant HUD definitions of rehabilitation of existing housing.

More details on these items can be found in Appendix J of the Program Policies.

Additional Applicable rules and regulations include:

A. Respondent shall comply with the Copeland “Anti-Kickback” Act, 18 U.S.C. § 874, which governs thedeductions

from paychecks which are allowable and makes it a criminal offense to induce anyone employed on a federally

assisted project to relinquish any compensation to which he/she is entitled and requires all contractors to submit

weekly payrolls and statements of compliance.

B. Respondent shall comply with Chapter 2258 of the Texas Government Code, and City Ordinance 2008-11- 20-

1045, Wage and Hour Labor Standard Provisions, as set forth below.

(i)

Respondent shall provide city with sufficient documentation to verify that the provisions of Chapter

2258 of the Texas Government Code, and City Ordinance 2008-11-20-1045 are met. Respondent

understands and acknowledges that City may request periodic reports or support to ensure

adherence to prevailing wage rates provisions.

(ii) If, as a result of city’s review, city finds any violations, Respondent shall forfeit as a penalty to city

sixty dollars ($60.00) for each laborer, workman, or mechanic employed, for each calendar day,

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or portion thereof, that such laborer, workman or mechanic is paid less than the said stipulated

rates for any work done under programs, by the contractor or any sub-contractor.

(iii) Respondent understands and agrees that the establishment of prevailing wage rates pursuant to

City Ordinance 2008-11-20-1045 shall not be construed to relieve Respondent or any

subcontractor from their obligation under any federal or state law regarding the wages to be paid

to or hours worked by laborers, workmen or mechanics insofar as applicable to the work to be

performed hereunder.

C. Respondent acknowledges, understands, and agrees to comply to with Title VII of the Civil Rights Act of 1964 |

U.S. Equal Employment Opportunity Commission

(Title VII), which prohibits employment discrimination based on race, color, religion, sex, or national origin.

D. Respondent acknowledges, understands, and agrees to comply to with the Equal Pay Act of 1963 (EPA),

https://www.eeoc.gov/statutes/equal-pay-act-1963 which protects men and women who perform substantially

equal work in the same establishment from sex- based wage discrimination.

E. Respondent acknowledges, understands, and agrees to comply to with the Age Discrimination in Employment

Act of 1967 | U.S. Equal Employment Opportunity Commission which protects individuals who are forty (40)

years of age or older.

F. Respondent acknowledges, understands, and agrees to comply to with Titles I and V of the Americans with

Disabilities Act of 1990 (ADA) | U.S. Equal Employment Opportunity Commission, as amended, which prohibit

employment discrimination against qualifiedindividuals with disabilities in the private sector, and in state and

local governments.

[REQUIREMENT FOR ALL PROJECTS]

Rehabilitation and repair services may include correcting housing code violations, addressing health and safety hazards,

installing ADA modifications, replacing roofs, improving energy efficiency, and enhancing long-term housing affordability.

Reconstruction may involve demolishing and rebuilding residential structures when rehabilitation is not feasible.

City staff will qualify each eligible household and provide oversight throughout the project. For most programs, homeowners

work with their selected contractor to assess the property and develop a detailed Scope of Work. For the Under 1 Roof

Program, City staff will prepare the SOW directly.

All contractor SOWs and cost estimates must be reviewed and approved by City staff prior to work beginning. Once

approved, the contractor must review the scope with the homeowner and obtain their written approval. Work must strictly

adhere to the approved scope. Any unauthorized work outside the approved SOW is the sole responsibility of the contractor

and will not be reimbursed by the City.

Contractors are required to provide a minimum one-year warranty on completed work. Failure to address warranty claims

within

14

days

may

result

in

removal

from

the

courtesy

list.

004 - SCOPE OF SERVICE

Selected contractors will provide rehabilitation and reconstruction services for qualified homeowners participating in NHSD-

funded home repair programs. Services will be delivered in a mutually agreed-upon format. Inclusion on the courtesy list

does not guarantee a minimum number of projects or selection for projects; assignments will depend on homeowner

selection, contractor availability, and the City’s annual production goals.

Each home will be assessed by NHSD staff to determine whether it qualifies for minor repairs or major rehabilitation, based

on the condition of its major systems and compliance with health, safety, and building codes. Contractors will then conduct

a site visit to develop a detailed Scope of Work (SOW) tailored to the property’s needs. Projects are defined as:

Major Rehabilitation involves repair of two or more of a home’s major systems such as foundation/structural issues, full

electrical upgrade, plumbing and/or sewer line issues, and/or Heating, Ventilation, Air Conditioning also known as HVAC.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors

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