2025 Various East Side Streets Resurfacing Project

Project Information

Bid Title: 2025 Various East Side Streets Resurfacing Project
Issuing Agency: City of Elgin, Illinois
Location: Illinois
Published Date: Jun 11, 2025
Closing Date: Jun 26, 2025
Government Level: State & Local
Status: Closed
Ref. #: Bid 25-038
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Project Description: Bid Information

Type Invitation to Bid

Status Issued

Number Bid 25-038 (2025 Various East Side Streets Resurfacing Project)

Issue Date & Time 6/9/2025 05:00:02 PM (CT)

Close Date & Time 6/26/2025 03:00:00 PM (CT)

Question Cut Off Date 6/20/2025 12:00:00 AM (CT)

Notes
Notice to Bidders

Bid 25-038

2025 Various East Side Streets Resurfacing Project

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing

Department, until 3:00 P.M., local time, on Thursday, June 26, 2025, for the 2025 Various East Side Streets Resurfacing Project

.

At said place and time, and promptly thereafter, all Bids that have been duly received will be opened and a tab sheet will be immediately sent to all bidders.

The specifications and bidding documents are available for viewing and download for no cost at:

https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx , the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 P.M. on June 26, 2025. All other bid documents shall be uploaded to

https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx .

The proposed Work is generally described follows:

This project in general (approximately 16,188 linear feet in length) includes but is not limited to furnishing all labor, materials, equipment and other as included items necessary for the completion of the following approximate quantities: 6,000 SY of Hot-Mix Asphalt Patching, 46,140 SY of Hot-Mix Asphalt Milling, 1,600 tons of Hot-Mix Asphalt Binder Course, 5,310 tons of Hot-Mix Asphalt Surface Course, 4,500 FT of Concrete Curb & Gutter Removal & Replacement, 2,200 SF of Sidewalk Removal & Replacement, 80 Structures To Be Adjusted or Reconstructed, 1,500 LF of Thermoplastic Pavement Markings, 800 SY Driveway Removal & Replacement, 1,200 SY of Landscape Restoration and other miscellaneous items of work in accordance with the Contract Plans and Specifications.

All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment Bond equal to one

hundred percent (100%) of the total contract price as security for the faithful performance and the

payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The successful bidder shall submit a list of qualified references for projects similar size and scope of the project.

Proposal withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work.

The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Mike Pubentz PE, Public Services Director by email at pubentz_m@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Jason Stoll at Fehr Graham and Associates, LLC at jstoll@fehrgraham.com or by calling (815) 394-4700.

Contact Information

Name Nick Etminan Purchasing Officer

Address 150 Dexter Ct.
Elgin, IL 60120 USA

Phone 1 (847) 931 x5606

Fax

Email nickon.etminan@elginil.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8517678

Bid Attachments

File Name Description File Size

1 2

16 items in 2 pages

AFFIDAVIT OF AVAILABILITY.pdf
AFFIDAVIT OF AVAILABILITY 39 KB 321139 6750141

AFFIDAVIT OF ILLINOIS BUSINESS OFFICE.pdf
AFFIDAVIT OF ILLINOIS BUSINESS OFFICE 31 KB 321139 6750144

AGREEMENT.pdf
AGREEMENT 164 KB 321139 6750147

APPRENTICESHIP AND TRAINING PROGRAM CERTIFICATION (IDOT).pdf
APPRENTICESHIP AND TRAINING PROGRAM CERTIFICATION (IDOT) 32 KB 321139 6750148

BID BOND.pdf
BID BOND 34 KB 321139 6750153

BIDDER’S EMPLOYEE UTILIZATION FORM CONSTRUCTION (IDOT).pdf
BIDDER’S EMPLOYEE UTILIZATION FORM CONSTRUCTION (IDOT) 39 KB 321139 6750157

BIDDER’S EMPLOYEE UTILIZATION FORM.pdf
BIDDER’S EMPLOYEE UTILIZATION FORM 159 KB 321139 6750160

CERTIFICATION REQUIREMENTS.pdf
CERTIFICATION REQUIREMENTS 154 KB 321139 6750162

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES 117 KB 321139 6750164

25-134-ElginEastSideStreets2025-FinalProposalBooklet 2025-06-06 (FINAL).pdf
25-134-ElginEastSideStreets2025-FinalProposalBooklet 2025-06-06 (FINAL) 7.30 MB 321139 6750186

INSURANCE REQUIREMENTS.pdf
INSURANCE REQUIREMENTS 107 KB 321139 6750188

LOCAL PUBLIC AGENCY FORMAL CONTRACT PROPOSAL.pdf
LOCAL PUBLIC AGENCY FORMAL CONTRACT PROPOSAL 1.05 MB 321139 6750191

PRICING SHEET.pdf
PRICING SHEET 211 KB 321139 6750192

REFERENCES.pdf
REFERENCES 570 KB 321139 6750194

SEXUAL HARRASMENT.pdf
SEXUAL HARRASMENT 687 KB 321139 6750195
Commodity Codes: NAICS 237310Highway, Street, and Bridge Construction

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Type	Invitation to Bid
Status	Issued
Number	Bid 25-038 (2025 Various East Side Streets Resurfacing Project)
Issue Date & Time	6/9/2025 05:00:02 PM (CT)
Close Date & Time	6/26/2025 03:00:00 PM (CT)
Question Cut Off Date	6/20/2025 12:00:00 AM (CT)
Notes	Notice to Bidders Bid 25-038 2025 Various East Side Streets Resurfacing Project Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, June 26, 2025, for the 2025 Various East Side Streets Resurfacing Project . At said place and time, and promptly thereafter, all Bids that have been duly received will be opened and a tab sheet will be immediately sent to all bidders. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx , the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 P.M. on June 26, 2025. All other bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx . The proposed Work is generally described follows: This project in general (approximately 16,188 linear feet in length) includes but is not limited to furnishing all labor, materials, equipment and other as included items necessary for the completion of the following approximate quantities: 6,000 SY of Hot-Mix Asphalt Patching, 46,140 SY of Hot-Mix Asphalt Milling, 1,600 tons of Hot-Mix Asphalt Binder Course, 5,310 tons of Hot-Mix Asphalt Surface Course, 4,500 FT of Concrete Curb & Gutter Removal & Replacement, 2,200 SF of Sidewalk Removal & Replacement, 80 Structures To Be Adjusted or Reconstructed, 1,500 LF of Thermoplastic Pavement Markings, 800 SY Driveway Removal & Replacement, 1,200 SY of Landscape Restoration and other miscellaneous items of work in accordance with the Contract Plans and Specifications. All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council. The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract. The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project. The successful bidder shall submit a list of qualified references for projects similar size and scope of the project. Proposal withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Mike Pubentz PE, Public Services Director by email at pubentz_m@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Jason Stoll at Fehr Graham and Associates, LLC at jstoll@fehrgraham.com or by calling (815) 394-4700.

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

2025 Various East Side Streets Resurfacing Project

Project Information

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