Project Information

Bid Title

Emergency Operations Plan Update

Issuing Agency

City of Laguna Niguel

Location

California

Published Date

Oct 27, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Emergency Operations Plan Update
Category:	Administration
Status:	Open

Description: The City of Laguna Niguel (“City”) invites highly qualified consultants (“Proposers”) to submit written Proposals (“Proposals”) to coordinate, facilitate, and prepare an update to the City of Laguna Niguel’s Emergency Operations Plan (EOP) as identified in this Request for Proposal (“RFP”). The EOP shall establish an emergency management framework to provide a basis for the City’s coordinated actions before, during, and after a disaster. The primary purpose of the EOP is to outline the City’s comprehensive, all-hazard approach to emergency operations to protect the safety, health, and welfare of its residents and community members. The selected consultant will be responsible for gathering important information on City infrastructure, resources, and contracted services to ensure that the updated EOP is comprehensive and compliant with the National Incident Management System (NIMS) and the State’s Standardized Emergency Management System (SEMS) while meeting the requirements of California Office of Emergency Services’ (CalOES) planning guidance as outlined in the 2024 Cal OES Emergency Plan Review Crosswalk Local Government Agencies. The development of this EOP will be an inclusive citywide planning process and include the following participants: City of Laguna Niguel, Orange County Sheriff’s Department (OCSD), Orange County Fire Authority (OCFA), local special districts, utility providers, and other contracted response partners. These entities will be involved in the plan update development process as it pertains to their role in disaster response in the City. The following is the anticipated RFP Timeline. The timeline is subject to change as required by the City. Any timeline changes will be communicated via addendum and posted to www.cityoflagunaniguel.org/bids . MILESTONE DATE RFP Issued October 27, 2025 Due date for RFP Questions November 10, 2025, by 4:00 pm PST Responses Provided to RFP Questions November 14, 2025 RFP Submittal ("RFP Due Date") November 21, 2025, by 4:00 pm PST *Interviews, if needed Week of December 8, 2025 City Council Award of Contract January 20, 2026 Start of Services January 2026 Publication Date/Time: 10/27/2025 8:00 AM Closing Date/Time: 11/21/2025 4:00 PM Contact Person: David Juarez Senior Emergency Preparedness Coordinator Phone: (949) 362-4312 Email: djuarez@ocsheriff.gov Related Documents: Emergency Operations Plan_RFP

Attachment Preview

Request for Proposals

for

Emergency Operations Plan Update

Police Services – Emergency Management

30111 Crown Valley Parkway

Laguna Niguel, CA 92677

(949) 362-4312

Proposals must be received by:

Friday, November 21, 2025

At 4:00 P.M.

RFP Title:

Scope of Work:

RFP OVERVIEW

Emergency Operations Plan Update

See Section III (Scope of Services)

RFP Submittal Information: Interested Proposers will submit:

Proposals must be received no later than 4:00 p.m. on the

date indicated on page 1. Proposals received after 4:00

p.m. on the date indicated on page 1 will be rejected.

Proposals (email and digital elements) will be received at

the following email address:

djuarez@ocsheriff.gov

Subject line: Emergency Operations Plan Update

Printed Submittal Location:

RFP Due Date:

RFP Submittal Requirements:

No faxed Proposals. Late Proposals will not be accepted.

No exceptions.

Laguna Niguel City Hall

Police Services, Emergency Management

30111 Crown Valley Parkway

Laguna Niguel, CA 92677

Friday, November 21, 2025, by 4:00 p.m. PST

Submitted Proposals must include the information

described in Section IV (Proposal Requirements and

Format) of this RFP.

Prior to Award of Contract:

RFP Questions:

City Contact/Project Manager:

Submitted Proposals will be considered non-responsive if

the Proposal does not provide all the requested

information.

The selected Proposer must submit a Certificate of

Insurance and related insurance endorsements that meet

the City’s criteria.

RFP questions must be submitted in the form of an email

with the RFP title in the subject heading. The deadline to

submit questions is November 10, 2025, by 4:00 p.m.

PST. Questions should be addressed to the City

Contact/Project Manager.

David Juarez

Senior Emergency Preparedness Coordinator

Phone: (949) 362-4312

Email: djuarez@ocsheriff.gov

City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update

Page 2 of 41

Table of Contents

Section I – General RFP Information ........................................................................... 5

I-1. Purpose ................................................................................................................. 5

I-2. City Contact/Project Manager ................................................................................ 5

I-3. Addendum ............................................................................................................. 5

I-4. Inquiries ................................................................................................................. 6

I-5. Late proposals ....................................................................................................... 6

I-6. Cancellation ........................................................................................................... 6

I-7. Public Records....................................................................................................... 6

I-8. Disputes................................................................................................................. 7

I-9. Protests.................................................................................................................. 7

I-10. Nondiscrimination ................................................................................................ 7

I-11. Proposed Liability ................................................................................................ 7

I-12. City Requests for Clarification, Additional Research, and Revisions ................... 7

I-13. Rejection of Proposals ......................................................................................... 8

I-14. Modification or Withdrawal of Proposal by Proposer ........................................... 8

I-15. Duration of Proposal ............................................................................................ 9

I-16. Local, State, and Federal Requirements.............................................................. 9

I-17. Conflict of Interest ................................................................................................ 9

Section II - RFP Process ............................................................................................... 9

II-1. RFP Timeline ........................................................................................................ 9

II-2. RFP Questions and Responses.......................................................................... 10

II-3. Process for Submitting Proposals ....................................................................... 10

II-4. RFP Evaluation Process ..................................................................................... 11

II-5. Request for Council Action ................................................................................. 10

II-6. Interviews............................................................................................................ 11

II-7. Award of Professional Services Agreement........................................................ 12

II-8. Insurance & W-9 Requirements.......................................................................... 12

II-9. Acceptance of Agreements and Terms............................................................... 10

II-10. Kick-Off Meeting ............................................................................................... 13

City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update

Page 3 of 41

Section III – Scope of Services .................................................................................. 13

III-1. Overview............................................................................................................ 13

III-2. General City Information .................................................................................... 13

III-3. Description of Services ...................................................................................... 14

III-4. Project Schedule................................................................................................ 17

Section IV - Proposal Requirements and Format ..................................................... 17

IV-1. General Information........................................................................................... 17

IV-2. Proposal Format Guidelines .............................................................................. 18

Section V - Evaluation/Selection of Proposal ........................................................... 20

V-1. Clarifications....................................................................................................... 20

V-2. Proposal Evaluation and Selection ..................................................................... 20

V-3. Evaluation Criteria .............................................................................................. 21

V-4. Initial Proposal Review ....................................................................................... 21

V-5. Single or Multiple Contracts................................................................................ 21

V-6. Interviews, Reference Checks, Discussions....................................................... 21

V-7. Compensation .................................................................................................... 22

Exhibit A – Sample Professional Services Agreement ............................................ 23

Exhibit B – Certification Statement............................................................................ 39

Exhibit C – Ex Parte Communications Certification................................................. 40

Exhibit D – Disqualification Questionnaire ............................................................... 41

City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update

Page 4 of 41

SECTION I – GENERAL RFP INFORMATION

I-1. PURPOSE

The City of Laguna Niguel (“City”) invites highly qualified consultants (“Proposers”) to

submit written Proposals (“Proposals”) to coordinate, facilitate, and prepare an update to

the City of Laguna Niguel’s Emergency Operations Plan (EOP) as identified in this

Request for Proposal (“RFP”). The EOP shall establish an emergency management

framework to provide a basis for the City’s coordinated actions before, during, and after

a disaster. The primary purpose of the EOP is to outline the City’s comprehensive, all-

hazard approach to emergency operations to protect the safety, health, and welfare of its

residents and community members. The selected consultant will be responsible for

gathering important information on City infrastructure, resources, and contracted services

to ensure that the updated EOP is comprehensive and compliant with the National

Incident Management System (NIMS) and the State’s Standardized Emergency

Management System (SEMS) while meeting the requirements of California Office of

Emergency Services’ (CalOES) planning guidance as outlined in the 2024 Cal OES

Emergency Plan Review Crosswalk Local Government Agencies.

The development of this EOP will be an inclusive citywide planning process and include

the following participants: City of Laguna Niguel, Orange County Sheriff’s Department

(OCSD), Orange County Fire Authority (OCFA), local special districts, utility providers,

and other contracted response partners. These entities will be involved in the plan update

development process as it pertains to their role in disaster response in the City.

I-2. CITY CONTACT/PROJECT MANAGER

The principal contact for the City of Laguna Niguel regarding this RFP is David Juarez,

Senior Emergency Management Program Coordinator, at djuarez@ocsheriff.gov.

I-3. ADDENDUM

If clarification or interpretation of this solicitation is considered necessary by the City, a

written addendum shall be issued, and the information will be posted on the City’s website

at www.cityoflagunaniguel.org. Any interpretation of, or correction to, this solicitation will

be made only by an addendum issued by the City. It is the responsibility of each Proposer

to periodically check the City’s website to ensure that they have received and reviewed

any and all addenda to this solicitation. The City will not be responsible for any other

explanations, corrections to, or interpretations of the documents, including any oral

information.

City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update

Page 5 of 41

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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