Project Information

Bid Title

Group Term Life, Accidental Death and Dismemberment, and Group Long Term Disability Benefits

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Nov 18, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#650-23-25

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Group Term Life, Accidental Death and Dismemberment, and Group Long Term Disability Benefits

RFP/RFQ#650-23-25

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide group term life, accidental death and dismemberment and group long term disability benefits.

Issue Date:

Oct 27, 2025 08:00 am

Meeting Date:

Nov 6, 2025 09:00 am

Deadline Date:

Nov 25, 2025 09:00 am

Procurement Documents

Add all files

Oct 24, 2025

Oct 24, 2025

RFP #650-23-25 Group Term Life, Accidental Death and Dismemberment and Group Long Term Disability Benefits

Add to download bag

Oct 27, 2025

Oct 27, 2025

Attachment L - Employee Census

Add to download bag

Nov 7, 2025

Nov 7, 2025

Addendum #1 - RFP #650-23-25 Group Term Life, Accidental Death and Dismemberment and Group Long Term Disability Benefits

Add to download bag

Nov 14, 2025

Nov 14, 2025

Addendum #2 - RFP #650-23-25 Group Term Life, Accidental Death and Dismemberment and Group Long Term Disability Benefits

Add to download bag

Nov 17, 2025

Nov 17, 2025

Addendum #3 - RFP #650-23-25 Group Term Life, Accidental Death and Dismemberment and Group Long Term Disability Benefits

Add to download bag

Attachment Preview

Housing Authority of the City of Pittsburgh

RFP #650-23-25

GTL, AD&D, and LTD Benefits

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Group Term Life, Accidental Death and Dismemberment and

Group Long Term Disability Benefits

RFP #650-23-25

Due:

November 14, 2025

9:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

Housing Authority of the City of Pittsburgh

RFP #650-23-25

GTL, AD&D, and LTD Benefits

SECTION I

INTRODUCTION

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at

42 U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The

Authority, its partners and subsidiaries operate approximately 4000 units of rental housing; and,

through its Housing Choice Voucher Program, funds housing assistance for the rental of more

than 6000 other units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services,

Occupancy, Housing Choice Voucher, and Modernization & Development. Major administrative

departments include Legal, Finance, Information Technology, and Human Resources. Our

public and community relations departments are Community Affairs and Resident Self-

Sufficiency. All departments work together to achieve the goals of the Authority that are set by

the Board of Commissioners. Day-to-day decision-making rests with the Executive Director,

who reports to the Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide group term life, accidental death and dismemberment and group long term

disability benefits.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company

contract for review and acceptance by HACP, please submit an electronic version in MS Word

format with your proposal. If your contract is not included with your proposal, it is assumed that

HACP’s contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

412-456-5007 Fax

If submitting questions via email, please send to brandon.havranek@hacp.org

2

Housing Authority of the City of Pittsburgh

RFP #650-23-25

GTL, AD&D, and LTD Benefits

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

Following are the Key Dates associated with this Request for Proposals:

November 14, 2025

9:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

November 6, 2025

9:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/82365816067?pwd=HSkjd0s8Y

dw46W1Hf2bOqmzZJNM133.1

Meeting ID: 823 6581 6067

Passcode: 718909

Dial by your location:

+1 301 715 8592 US (Washington D.C)

November 7, 2025

9:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals in addition to accepting

submissions at our 412 Boulevard of the Allies office. For respondents wishing to submit online,

please go to the following web address to upload documents:

https://www.dropbox.com/request/vYKmypPthdarqp9smIkQ

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #650-23-25__Technical

[Full Company Name]_RFP #650-23-25__Fee Proposal

3

Housing Authority of the City of Pittsburgh

RFP #650-23-25

GTL, AD&D, and LTD Benefits

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 9:00 A.M. on November 14, 2025, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 9:00 A.M. on November 14, 2025, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #650-23-25

GTL, AD&D, and LTD Benefits

SECTION II

SCOPE OF SERVICES

The Housing Authority employs approximately 327 full-time and part-time individuals as of August

2025. Of those, approximately 313 full-time employees are eligible to participate in Group Term

Life, Accidental Death and Dismemberment (AD&D), and Group Long Term Disability (LTD)

(part-time employees are not eligible to participate in benefits). Of the eligible employees,

approximately 313 participate in the Group Term Life and 313 in the Accidental Death and

Dismemberment and approximately 227 participate in Group Long Term Disability being solicited

by this RFP. Please see details provided in our census (Attachment K). We will begin labor

negotiations with all unions shortly. There are six (6) labor contracts covering all union employees

at the Housing Authority. All six (6) labor contracts expire December 31, 2025.

The Housing Authority is soliciting proposals directly from providers (broker services are not

engaged and broker fees/commission should not be included in rate proposals) for Group Term Life,

Accidental Death and Dismemberment (AD&D) and Group Long Term Disability (LTD) Benefits

for its work force. Election/participation in any of these benefits is optional. Regular full time

employees may elect participation in these benefits upon hire and temporary full time employees

may elect participation after completing 90 consecutive days of employment. Full time employees

are not required to participate in our benefit offerings for Group Term Life, Accidental Death and

Dismemberment (AD&D) and Group Long Term Disability (LTD) coverage. Part time employees

are not eligible to participate in any of the benefits. The effective date for coverage is always the

first (1st) of the month and termination of coverage is always effective the last day of the month.

Contracts for Group Term Life, Accidental Death and Dismemberment (AD&D) and Group Long

Term Disability (LTD) coverage will be awarded and administered through the Department of

Human Resources.

The proposer who is awarded a contract under this RFP must be committed to providing cost-

effective employee benefits and will be required to meet with, report to, and address the needs of

administration of the HACP in providing Group Term Life, Accidental Death and Dismemberment

(AD&D) and Group Long Term Disability (LTD) Benefit Insurance Programs. The Chief Human

Resources Officer will have overall responsibility for contract administration.

Day-to-day enrollment, processing, bill reconciliation/payment and communication will be handled

by the Benefits & HRIS Manager.

The Housing Authority is seeking to contract directly with insurance providers (without broker

services/fees) to provide Group Term Life, Accidental Death and Dismemberment (AD&D) and

Group Long Term Disability (LTD) benefits to its full time employees. Our current contract for

Group Term Life, Accidental Death and Dismemberment (AD&D) and Group Long Term Disability

(LTD) benefits expires December 31, 2025. Our current provider is:

Insurance Type

Group Term Life

Accidental Death and

Dismemberment (AD&D)

Group Long Term Disability (LTD)

Provider

The Hartford

Participation Structure

Employee

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.