Project Information

Bid Title

Adjusted Pour-in-Place Playground Surfacing 3 4 2026 RFP

Issuing Agency

De Soto #73 Public School District

Location

Missouri

Published Date

Mar 4, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Adjusted Pour-in-Place Playground Surfacing_3_4_2026 RFP

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Request for Proposals Memorandum

To:​ Prospective Bidders

From:​ Nicole Spruell, Chief Grant Writer

Date:​ 3/4/2026

Re:​ Adjusted Pour-in-Place Playground Surfacing-3/4/2026

Location :​ Athena Elementary School

De Soto #73 School District is requesting competitive quotes from vendors for Pour-in-Place

Playground Surfacing. Enclosed is a Request for Proposal (RFP), responsive Proposal will

comply with all federal, state and local regulations. Information regarding the services to be

provided, information which must be submitted as part of the Proposal, and related details are

included in the accompanying RFP.

Proposals will be accepted no later than 11:00 a.m., Tuesday, March 17, 2026. No late submittals

will be accepted. The Board of Education reserves the right to accept or reject any or all

Proposals, to waive any irregularities, and to accept the Proposal that is in the best interest of

the District.

Questions may be directed to Mr. Travis Rogers, Director of Facilities, via phone at (636)

586-8854 or via email at rogers.travis@desoto.k12.mo.us

Proposal bid packet and specifications may be obtained by accessing the District Website at

www.desoto.k12.mo.us/administration/request_for_bids

Interested firms are to submit two (2) copies of their response to the RFP. Proposals shall be delivered

in sealed envelopes clearly marked as indicated below.

De Soto #73 School District

Attn: Nicole Spruell

610 Vineland School Road

De Soto, MO 63020

RE: Adjusted Pour-in-Place Playground Surfacing-3/4/2026

Important Dates

PRE-BID MEETING/SITE VISIT…………Call to Request Site Visit

RETURN DATE and TIME………………… 11:00 a.m., Tuesday March 17, 2026 local time

BID OPENING DATE and TIME …………………….March 17, 2026, at 11:05 a.m. at the

Central Office, 610 Vineland School Road, De Soto, MO 63020

All proposals submitted with RFP Bid Form must be delivered to the Superintendent Office

before 11:00 a.m., Tuesday, March 17, 2026 to be considered for evaluation. Proposals received

after this time may not be accepted and may be returned to the vendor unopened.

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De Soto #73 School District

REQUEST FOR PROPOSAL

Title: Adjusted Pour-in-Place Playground Surfacing-3/4/2026

Issue Date: 3/4/2026

Contact Person: Nicole Spruell​ ​

​

​

​

Email: spruell.nicolem@desoto.k12.mo.us

Phone: (636) 586-1000

RETURN PROPOSAL NO LATER THAN: Tuesday, March 17, 2026 before 11:00 a.m. CST​

RETURN PROPOSAL AND ADDENDA TO:

​

De Soto #73 School District

​

ATTN: Nicole Spruell

​

610 Vineland School Road

​

De Soto, MO 63020

​

RE: Adjusted Pour-in-Place Playground Surfacing-3/4/2026

​

Location: Athena Elementary School

Request for Proposal Specifications

The De Soto #73 School District is seeking competitive bids for Pour-in-Place Playground Surfacing.

Below are the Minimum Specifications:

Specifications

Product Specification:

The type of material to be used for the project is pour-in-place surfacing with a minimum

requirement of the project to consist of at least 40% Missouri generated scrap tires. The materials

for the project must use at least 40% Missouri generated scrap tires to be eligible. All bids must

specify the minimum percentage of Missouri generated scrap tires used in their product

documented by dated copies on company letterhead along with the bid documents.

Project Description:

The intention of the district is to have the vendor complete all site prep and required underlayment

once the district has removed all wood chips from the identified locations. The underlayment

should be an approved material other than concrete to reduce costs unless concrete is less

expensive than the alternative being presented by the vendor. The district would like to add the

pour-in-place surfacing to three (3) specific areas on the Athena Elementary playground located

at 3775 Athena School Road in De Soto, Missouri. The surfacing material color should be color

matched as close as possible with the current pour-in-place surfacing at the existing Athena

Elementary School playground. The district knows it may be cost prohibitive to complete all areas

and thus reserves the right to select one area, two areas, or all three areas from a single vendor

depending on the cost. Area A is approximately 2,567 Sq. Feet, Area B is approximately 1,721

Sq. Feet, and Area C is approximately 1,767 Sq. Feet. The total Square footage is 6,055 for the

total project.

De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026

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Cost Breakdown Format:

A cost breakdown is required for each option A, B, and C shown in the image below, broken

down by the following categories:

Area A

1.​ Site prep and underlayment cost $______ and material _______________ to be used

2.​ Pour-in-play (scrap tire material) cost $_____ and percentage______% of Missouri

generated scrap tires used in the product

3.​ Delivery cost $_____

4.​ Installation by Vendor cost $_____

5.​ Total cost $_____

Area B

6.​ Site prep and underlayment cost $______ and material _______________ to be used

7.​ Pour-in-play (scrap tire material) cost $_____ and percentage______% of Missouri

generated scrap tires used in the product

8.​ Delivery cost $_____

9.​ Installation by Vendor cost $_____

10.​Total cost $_____

Area C

11.​Site prep and underlayment cost $______ and material _______________ to be used

12.​Pour-in-play (scrap tire material) cost $_____ and percentage______% of Missouri

generated scrap tires used in the product

13.​Delivery cost $_____

14.​Installation by Vendor cost $_____

15.​Total cost $_____

The image above provides a diagram of the specific areas to be addressed in the project. Area A is

approximately 2,567 Sq. Feet, Area B is approximately 1,721 Sq. Feet, and Area C is

approximately 1,767 Sq. Feet. The total Square footage is 6,055 for the total project.

The De Soto School District reserves the rights to reject and approve individual options without a

cost variance on an individual option.

De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026

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MATERIALS:

There shall be no asbestos containing building materials used within the scope of this

project.

Bid proposals shall be part of the contract and failure to comply with requirements of this

proposal will be a breach of contract.

In order to better comply with the goals of the Missouri Safe Schools Legislation, the District

requires the following of all Contractors and Subcontractors: All Contractors and Subcontractors

shall provide a written statement that all employees under their employ who would have any

presence on the District’s property have been checked against all State and Federal registries and

have no record of offenses that would in any way be in conflict with the Safe Schools objectives

or other objectives of the De Soto School District in providing all reasonable measures to insure

the safety and well being of the District’s staff and student population.

Before submitting their proposals, bidders shall carefully examine the specifications and drawings

and fully inform themselves of the existing conditions.

For Duration of Construction Project

Requirements:

*Work on lots must be coordinated with District representative

*Have a responsible Construction Manager (foreman or supervisor) on site at all times

* Apply for and acquire any and all permits required to begin and complete this construction

project

* Contact and accompany the Fire Marshall for any and all inspections

* Contact and accompany County Building Inspector for any and all inspections

* Make arrangements for trash removal from construction site

* Ensure the security of building staff and contents each day by keeping doors locked and

windows closed before leaving construction site

* Use only asbestos free building materials

* Ensure all employees will conduct themselves in a professional manner consistent with that of a

public education environment

* Achieve substantial completion of this project

* Provide lien waiver from all suppliers and subcontractors

* Provide prevailing wage determination for all employees and subcontractor employees working

within the scope of this project (unless project is less than $75,000.00)

* Provide a statement guaranteeing the use of only asbestos free materials in the scope of this

project

* Provide a written warranty/guarantee ensuring the quality of all materials and craftsmanship for

one full year

* Correct any discrepancies discovered by a District representative (punch list)

* Accompany a District representative on final walk through

The contractor guarantees all work performed under this contract against defects in materials and

workmanship for a period of one year from and after final acceptance of the completed work by

De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026

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the owner.

The contractor agrees that at their expense, and without extra cost to the owner, remove, repair or

replace all defective materials, equipment, apparatus and work, and pay for all damages resulting

from defects.

Bidders attention is directed to the fact that all applicable Federal and State laws, Municipal

Ordinances, Codes and Rules and Regulations of all authorities having jurisdiction over

construction of the Project shall apply to the contract. They will be deemed to be included in the

contract the same as though written therein in full.​

​

The contractor shall obtain all permits as required. Costs of permits and any associated fees must

be included in the bid. The District will not reimburse contractors for permit fees.

By submitting a bid, contractors agree to consult with appropriate local and county agencies

during the development and final planning process for this job. Through these consultations the

contractor will assure that all bid specifications meet with local codes and regulations and any

local agencies interpretation thereof. Contractors agree to procure all applicable State of Missouri

and Jefferson County permits and licenses before beginning any work on school property.

This is a tax-exempt project and the owner will provide a Missouri StateTax Exemption

Certificate. The contractor shall make all material purchases for this particular project with the

Tax Exemption Certificate and, therefore will not incur Missouri State Sales Tax. The owner will

not reimburse the contractor for sales tax under any circumstance.​

​

There is a NO SMOKING policy as adopted by the De Soto #73 School District Board of

Education. This policy prohibits smoking anywhere within the boundaries of De Soto #73 School

District property, to include buildings, facilities, grounds, parking lots, etc. The policy covers De

Soto #73 School District Employees, as well as contractors.

Alternative Bid Option (please list item as alternative bid option) also requested for the following:

N/A

De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026

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Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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