Project Information

Bid Title

Construction Inspection Services- Exchange Street Multi-Use Path

Issuing Agency

Town of Middlebury

Location

Vermont

Published Date

Apr 13, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Construction Inspection Services- Exchange Street Multi-Use Path

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Middlebury- Exchange Street Multi-Use Path

Middlebury STP BP13(11) & BP15(8)

Request for Proposals

Construction Inspection Services

Town of Middlebury, Vermont

Date Issued: April 13, 2026

Date Due: May 4, 2026 at 11 a.m.

Contact: All questions related to this request for proposal shall be addressed to this individual

no later than 5 business days prior to the Date Due above.

Emmalee Cherington, Director of Engineering

echerington@townofmiddlebury.org

(802) 388-4045

I.INTRODUCTION

The Town of Middlebury, Vermont, herein after referred to as the Municipality, is soliciting

Construction Inspection Services for the above referenced project. Construction includes, but is

not limited to, the following: WORK TO BE PERFORMED UNDER THIS PROJECT

INCLUDES GRADING, SUBBASE, CONCRETE SIDEWALK, CONCRETE CURB,

SHARED-USE PATH, DRAINAGE, TEMPORARY CONSTRUCTION FENCING, SIGNAGE

AND RELATED ITEMS FOR A SIDEWALK AND SHARED-USE PATH. TOTAL LENGTH

OF PROJECT IS 3,631 LF.

The project is managed locally by Emmalee Cherington, Municipal Project Manager (MPM).

The owner of the project is the Town of Middlebury and the ultimate authority for the

construction inspection services consultant during the project rests with the Town of Middlebury

Selectboard, through its Municipal Project Manager.

The municipality has also contracted with Bowman Consulting Group, LTD to provide

engineering support during the construction phase.

The project is being developed through the Municipal Assistance Section (MAS) of the Vermont

Agency of Transportation (VTrans). One requirement of locally managed Federal Aid projects is

that the municipality provide the necessary oversight of the construction phase. This oversight

includes inspection and sampling/testing of construction materials. This RFP seeks to hire a

consultant that can provide these services to the Town of Middlebury.

Questions related to the MAS project development process can be answered by the VTrans

Project Supervisor / Manager Jon Lemieux, Municipal Assistance Section , by phone at (802)

498-7064 or email at jon.lemieux@vermont.gov.

Middlebury STP BP13(11) & BP15(8)

Construction Inspection Services RFP

Page 1 of 9

Final plans for this project are available for viewing at the Middlebury Department of Public

Works, 1020 Rt. 7 S, Middlebury, VT. The DPW Office is open Monday through Friday, 7 am to

3:30 pm. Contract plans may be purchased from Blueprints (20 Farrell Street, South Burlington,

VT) at cost. Digital plans can be provided by Bowman. Contact: Nikki Centerbar at (802) 557-

0114 to request digital plans. The selected Construction Inspection individual or firm will be

provided a copy of the Contract Documents and the Construction Plans at no charge.

All Work will be accomplished in accordance with the following:

• Current MAS Guidebook for Municipally Managed Projects (found on the VTrans MAS

website https://vtrans.vermont.gov/highway/local-projects).

• Specifications for Contractor Services (found on the VTrans MAS website).

• VTrans Construction Manual

• VTrans Route Survey Manual

• VTrans Quality Assurance Program and the VTrans Materials Sampling Manual

• VTrans Approved Products List

• VTrans List of Materials with Advance Certification

• Manual on Uniform Traffic Control Devices

• VTrans Standard Specifications for Construction 2018

• VTrans General Special Provisions for 2018 Standard Specifications

• VTrans Supplemental Specifications

• Project Special Provisions

• VTrans Work Zone Safety & Mobility Policy and Guidance document

It is anticipated that the project will be advertised on April 21, 2026. The award of construction

contract is anticipated within four to six weeks of advertisement. The construction is scheduled to

be completed by November 15, 2026.

II.SCOPE OF WORK

The consultant hired to perform these services should be qualified to perform a variety of

inspection, record keeping and construction engineering activities including, but not limited to:

Task 1: Administration

1. Act as the primary contact person representing the Town of Middlebury on the project.

The consultant will be responsible for contacting the Design Engineer, the MPM and

the VTrans MAS Representative to resolve any design related issues that may arise

during construction.

2. Maintain communication with the MPM on a regular basis.

Middlebury STP BP13(11) & BP15(8)

Construction Inspection Services RFP

Page 2 of 9

3. Coordinate with the Municipality, Design Engineer, VTrans and the Construction

Contractor(s).

4. Review and have a thorough understanding of contract plans, specifications, estimates

and contract special provisions.

5. Attendance at a pre-bid conference at the Municipalities request, if applicable.

Coordinate, schedule and oversee the pre-construction conference. Coordinate,

schedule and attend the Final Inspection. Attend all other job-related meetings.

6. Make sure contractor contacts Dig-Safe.

7. Preparation of Daily Reports, including documentation of pay item quantities.

8. Maintain a photographic record of the progress of construction, annotating such photos

to indicate their content and context including date. This photographic record must be

available for reference by the MPM, Design Engineer, State or Federal representatives,

and Municipal representatives.

9. Accompany the MPM, Design Engineer, State or Federal representatives and

Municipal representatives on visits to the project.

10. Participate once every two weeks in regularly scheduled Construction Status meetings

with the Contractor, MPM, Design Engineer, State or Federal representatives and

Municipal representatives.

11. Report immediately any unusual occurrences and all accidents occurring within the

project limits to the MPM and the Design Engineer.

12. Calculation and verification of the final contract quantities.

13. Review and submit to the Town, or the Design Engineer if required by the Town, any

suggestions or requests made by the contractor to change or modify any requirements

of the Plans or Contract Documents. Review and prepare any change orders required

for the project, including coordination with the contractor, municipality and design

consultant if needed. Change orders will include the preparation of an independent cost

analysis for items of work that were not included in the original contract unit prices.

14. Receive certificates, computations and reference materials submitted by the Contractor.

Maintain files on the project site of all items submitted by the contractor and of work

done on behalf of the Municipality.

15. Prepare a Contractors progress payment estimate on a bi-weekly basis.

Middlebury STP BP13(11) & BP15(8)

Construction Inspection Services RFP

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16. Issue a Certificate of Substantial Completion at the appropriate time.

17. Provide certification to the Municipality and VTrans that this project was constructed

as designed, subject to appropriate and necessary revisions during construction, in

conformance with all project specifications and that all necessary contract provisions

were fully complied with.

Task 2: Construction Inspection

1. Maintain a presence on the project during times when contractor and subcontractor

activities are underway.

2. Check that the contractor complies with all construction contract requirements, Town

of Middlebury permits and ordinances; property rights agreements; erosion and

sediment control; and stormwater management plan; state permits, regulations and

statutes; and federal regulations and statutes; and exercise the engineer’s authority as

provided in the contract documents and report immediately any deviations to the MPM.

3. Inspect and approve material sources and waste, borrow and staging areas, with due

regard to approval/disapproval from the Vermont Agency of Transportation’s

Environmental Section.

4. Tracking of utility relocation and plotting of final facility locations on the final as-built

plans (if any).

5. Erosion control monitoring in accordance with applicable permits.

6. Review and verify traffic control activities.

7. Development of final as-built plans by marking up a set of contract plans.

8. Check that completed work complies with the plans and specifications and is true to

line and grade.

9. Wear personal protective equipment, including appropriate headgear, footwear and

reflectorized vest when on the project site.

10. Provide and have on the project all necessary equipment, tools, and supplies needed to

carry out the required duties.

11. Inspect work completed at such time as the contractor may claim substantial

completion, with a contractor’s representative, and issue a list of items to be corrected

or completed.

Middlebury STP BP13(11) & BP15(8)

Construction Inspection Services RFP

Page 4 of 9

12. Be familiar with the most recent edition of the Work Zone Safety & Mobility Policy

and Guidance document.

13. Discuss final Traffic Management Plan (TMP) checklist and any final detailed TMP

components at the pre-construction conference.

14. Be responsible for verifying that traffic control devices and measures are in place and

consistent with the TMP checklist, special provisions, temporary traffic control (TTC)

plan along with documenting any routine reviews in the Daily Work Report (DWR).

15. Coordinate on-site Work Zone Safety and Mobility reviews periodically throughout the

project. Any modifications agreed to during any coordinated on-site review shall be

documented by the RE/CI in the Daily Work Report.

16. At project completion, complete a project Work Zone Safety and Mobility review using

the Closeout Report and submit this report to the municipality and VTrans.

Please note that a field office will/will not be provided.

The Construction Inspection contractor will have a dedicated space within the Municipality and

close by the project, in which to house the files, equipment, and workspace needed to carry out

the responsibilities described herein. The Municipality will make space available at a location

close to the project at no charge. Rental of space will not be allowed as an expense under this

project.

Task 3: Materials and Equipment Inspection and Testing

1. Check that materials and equipment are fabricated and tested in accordance with

contract documents, in advance of installation; ensuring that the independent laboratory

is performing preliminary process control tests on material samples in accordance with

Inspection Level ? of VTrans Quality Assurance Program (QAP) and Materials

Sampling Manual (MSM) to ensure continued quality in the work. Review the test

reports and certificates and forward to the MPM for decision on acceptability.

2. Check that materials submitted as pre-approved are on the current VTrans Pre-

approved Material List or on the List of Materials with Advanced Certification.

3. Record materials certifications in accordance with VTrans procedures.

4. The selected Construction Inspection Consultant is responsible for the required

acceptance testing by an independent qualified laboratory. This includes hiring an

Middlebury STP BP13(11) & BP15(8)

Construction Inspection Services RFP

Page 5 of 9

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services

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