Project Information

Bid Title

Notice to Bidders Sidewalk Improvements

Issuing Agency

City of Belton

Location

Texas

Published Date

Oct 29, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
Notice to Bidders Sidewalk Improvements	October 27, 2025 :	November 25, 2025 10:00 AM

Attachment Preview

PUBLIC NOTICE TO BIDDERS ADVERTISING THE PROJECT

Sealed bids addressed to the Honorable Mayor and City Council will be received at the office

of Amy M. Casey, the City Clerk, City of Belton, City Hall; 333 Water Street; Belton, Texas

76513 until 10 AM; on November 25, 2025 for the construction of the South Penelope, North Main

Street, and Industrial Park Road Sidewalk Improvements in the City of Belton, Texas. The bids shall be

labeled:

South Penelope, North Main Street, and Industrial Park Road

Sidewalk Improvements Belton, Texas

Bids must be submitted on the Bid Form provided and must be accompanied by a cashier's

check, certified check or acceptable bidder's bond payable without recourse to the City of

Belton, Texas in an amount not less than five (5) percent of the bid submitted as a guarantee

that the bidder will enter into a contract and execute a Performance Bond and a Payment Bond

within ten (10) days after the notification of the award of the contract.

The bids will be publicly opened and read aloud in the main Conference Room in Belton City Hall; 333

Water Street; Belton, Texas; 76513 at 10 AM; on November 25, 2025. The City Council will

officially review the bids at a regularly scheduled meeting and award the contract as soon thereafter as

practical.

The City of Belton reserves the right to accept or reject any and all bids, as the best interest of the City

may require, and to waive any informality in bids received.

For South Penelope Street, the project includes, but is not limited to, protection of items to remain,

the demolition of existing asphalt and concrete paving. The scope also includes new sidewalk paving,

installation of concrete curb and gutter, ADA-compliant ramps, and handrails.

The utility scope includes adjustments to water meter vaults, cleanouts, and other utility structures to

match the proposed sidewalk grade. The storm sewer scope involves connecting existing downspouts

to a new underground collection pipe that ties into the existing drainage system. The project also

includes sidewalk closures and pedestrian access phasing plans.

Add alternates include replacing portions of the proposed sidewalk with decorative sidewalk pavers

and installing underground electrical conduit for Oncor.

Work at the Penelope Street location cannot begin until after January 3, 2026 and shall be complete

by July 1, 2026.

For Main Street, this project includes, but is not limited to, protection of items to remain, the demolition of

existing asphalt and concrete paving. The scope also includes new sidewalk paving, sloped concrete paving,

standard concrete paving, metal guardrail installation, ADA-compliant ramps, the construction of a retaining

wall along a portion of the sidewalk, and the reconstruction of existing driveways to provide an ADA-

compliant pedestrian path.

Main Street is a Texas Department of transportation roadway. All traffic control is to be per the project details

and TxDOT standards. The contractor shall obtain the ROW permit through the TxDOT RULIS system.

Plans, specifications, and bidding documents will be available beginning at 12:00 PM on November 3,

2025, and may be obtained at no charge through www.CivCast.com.

Project Name: South Penelope, North Main Street, and Industrial Park Road Sidewalk

Improvements – Belton, Texas

A Non-Mandatory Pre-Bid Conference will be held in the Harris Community Center located at 401 North

Alexander, Belton, Texas 76513 at 10 AM; on November 12, 2025. Although this is not a

mandatory Pre-Bid Conference, it is highly recommended that all bidders attend.

SPECIAL PROJECT INFORMATION

TO BIDDERS/CONTRACTORS

A. All questions and inquiries about the project should be directed to the online portal

on www.CivCast.com, Project Name: South Penelope, North Main Street, and

Industrial Park Road Sidewalk Improvements - Belton, Texas, until 10 AM; on

September 22, 2025. Questions after that time and date will not be addressed and the

Engineer and/or Owner shall not be bound by any references or dates obtained by the

Bidders unless an official addendum is produced and released by Gessner Engineering.

B. The City of Belton reserves the right to eliminate a portion of the work or add additional

work as required to keep the total contract amount within the funds budgeted. The City

also has the right to award any parts or combinations of parts of the project it deems

necessary. Low bidder shall be established by the sum of the combination of parts chosen

by the City.

C. Daily, on-site construction representation and observation will be provided by the City of

Belton.

D. Weekly Owner/Contractor/Engineer meetings shall be anticipated in bids.

E. Contract Administration and Pay Estimate Approvals will be provided by Gessner

Engineering.

F. Contractor shall be responsible for construction staking. The Engineer can provide the

CAD file prior to construction beginning. CAD files will not be provided during the bid

process.

G. The Bid Item for Mobilization, Bonds and Insurance shall not exceed 5% of the total

amount Bid for any particular Base Bid, Add Alternate Bid or Alternate Bid.

H. The bid schedule (Part A, Item 24) contains an item titled “Items Requested by Owner

Not Shown on the Construction Drawings, Complete For - $50,000.00 per Lump Sum”.

Work under this item is intended to cover those work tasks that could arise during

construction that may have not been anticipated or that may be additional work that the

Owner may want completed. Payment for work under this item will be actual direct cost

plus 10%. The intent of this item is to allow for continuous progress on the project if

issues are encountered. The authorization to perform work will be made by the City

Engineer with consultation by the Design Engineer.

INSTRUCTION TO BIDDERS

1. Use of Separate Bid Forms

These contract documents include a complete set of bid and contract forms which are

for the convenience of the bidders and are not to be detached from the contact

document, completed or executed. Separate bid forms will be provided for your use.

2. Interpretations or Addenda

Each request for an interpretation shall be made to the engineer. Each interpretation

made will be in the form of an Addendum to the contract documents and will be

distributed to all parties holding contract documents no less than one (1) day prior to

the bid opening. It is, however, the bidder's responsibility to make inquiry as to any

addenda issued. All such addenda shall become part of the contract documents and all

bidders shall be bound by such addenda, whether or not received by the bidder.

3. Inspection of Site

Each bidder should visit the site of the proposed work and fully acquaint himself with

the existing conditions there and should fully inform himself as to the facilities

involved, the difficulties and restrictions attending the performance of the contract.

The bidder should thoroughly examine and familiarize himself with the drawings,

technical specifications and all other contract documents. The contractor, by the

execution of the contract, shall in no way be relieved of any obligation under it due to

his failure to receive or examine any form or legal document or to visit the site or

acquaint himself with the conditions there existing. The City of Belton will be justified

in rejecting any claim based on lack of inspection of the site prior to the bid.

4. Bids

a) All bids must be submitted on the forms provided and are subject to all

requirements of the Contract Documents, including the Drawings.

b) All bids must be regular in every respect and no interlineation, excisions or

special conditions may be made or included by the bidder.

c) The City of Belton may consider as irregular any bid on which there is an

alteration of or departure from the bid form and, at its option, may reject any

irregular bid.

d) If contract is awarded, it will be awarded to a responsible bidder on the basis of

the lowest/best bid and the selected alternate bid items, if any. The contract will

require the completion of the work in accordance with the contract documents.

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5. Bid Bond

a) A bid bond in the amount of 5% of the bid issued by the acceptable surety shall

be submitted with each bid. A certified check or bank draft payable to the City

of Belton may be submitted in lieu of the Bid Bond.

b) The bid bond or its comparable, will be returned to the bidder as soon as

practical after the opening of the bids.

6. Unit Price

The unit price for each of the several items in the bid shall include its pro rata share of

overhead so that the sum of the products obtained by multiplying the quantity shown for each

item by the unit price bid represents the total bid. Any bid not conforming to this

requirement may be rejected as informal. Special attention is drawn to this condition, as

the unit prices will be used to determine the amount of any change orders resulting from

an increase or decrease in quantities.

7. Corrections

Erasures or other corrections in the bid must be noted over the signature of the bidder.

8. Time for Receiving Bids

Bids received prior to the advertised hour of opening will be kept securely sealed. The

officer appointed to open the bids shall decide when the specified time has arrived and no

bid received thereafter will be considered; except that when a bid arrives by mail after

the time fixed for opening, but before the reading of all other bids is completed, and it is

shown to satisfaction of the City of Belton that the late arrival of the bid was solely due to

delay in the mail for which the bidder was not responsible, such bid will be received and

considered.

9. Opening of Bids

The City of Belton shall, at the time and place fixed for the opening of bids, open each bid

and publicly read it aloud, irrespective of any irregularities therein. Bidders and other

interested individuals may be present.

10. Withdrawal of Bids

Bidder may withdraw the bid before the time fixed for the opening of bids, by

communicating his purpose in writing to the City of Belton. Upon receipt of such notice,

the unopened bid will be returned to the bidder. The bid guaranty of any bidder withdrawing

his bid will be returned promptly.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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