Project Information

Bid Title

Alachua County Jail Door Mechanism Replacement and Installation

Issuing Agency

Alachua County

Location

Florida

Published Date

May 26, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Alachua County Jail Door Mechanism Replacement and Installation

Addenda: 4

Release Date: 3/11/2026

Due Date: 6/17/2026

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Alachua County Jail Door Mechanism Replacement and Installation

Last updated by Addendum #4 on May 26, 2026 11:37 PM See what changed

Invitation To Bid

Facilities Management

45026

Project ID: ITB 26-584-LC

Release Date: Wednesday, March 11, 2026

· Due Date: Wednesday, June 17, 2026 2:00pm

Posted Wednesday, March 11, 2026 8:30am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid21 days, 16 hours, 17 minutes

Post Information

Posted At:Wed, Mar 11, 2026 8:30 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Alachua County is undertaking a comprehensive replacement of detention-grade sliding door operating devices at the Alachua County Jail, located at 3333 NE 39th Ave, Gainesville, FL 32609. The project includes removing existing sliding door mechanisms and installing new, detention-rated sliding device assemblies for multiple door types throughout the facility, including double sliding devices in corridor areas, pod entry sliding devices, and single sliding devices in various housing units. Each sliding door device is proprietary in nature and varies by housing pod. As a result, proposers shall include time for onsite field investigation and verification of existing housings, door configurations, clearances, mounting conditions, and mechanical interfaces prior to finalizing submittals or fabrication.

Work will include demolition of old components, installation of new operating mechanisms, reinstallation and adjustment of existing detention doors, security caulking, anchoring, hardware installation, and full operational testing. All work must maintain facility security at all times. Doors may only be removed one at a time as they are actively being worked on; simultaneous removal of multiple doors is not permitted.

Background

Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.

Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

Timeline

Solicitation Release Date:

March 11, 2026

Pre-Proposal Meeting (Mandatory):

May 12, 2026, 1:30pm

3333 NE 39th Ave, Gainesville, FL 32609

Be advised that the Pre‑Bid Meeting has been rescheduled to May 12, 2026 at 1:30 pm.

All vendors intending to participate and submit a bid are required to complete a soft background check prior to being granted access to secure areas.

To initiate the background check, vendors must contact Administrative Assistant (AA) Shayna Lillie at:
(352) 491-4560 between the hours of 0800-1600 or you can email her at slillie@alachuasheriff.org . AA Lillie will need to be provided with the name of the vendor, the best point of contact with a phone number, and the number of individuals expected to be present at the pre-bid meeting. Once the deadline for submission has been reached, AA Lillie will provide the list to the sergeants responsible for vendor building access and they will make contact with the provided points of contact to receive the necessary information.

The simplest way to complete the process would be to have the points of contact scan and email a copy of the driver’s licenses of the individuals that will need to have access to the secure facility and separately, provide their social security number over the telephone in order to keep it off the public domain.

Deadline: No later than May 6, 2026

Please note that failure to complete the required background check by the stated deadline will result in the vendor being deemed ineligible to participate in the Mandatory Pre‑Bid Meeting.

Question Submission Deadline:

June 7, 2026, 12:00am

Solicitation Submission Deadline:

June 17, 2026, 2:00pm

The scheduled solicitation opening will occur via Zoom during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.

Join Zoom Meeting
https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1
Meeting ID: 878 0278 6974
Passcode: 581222

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Join instructions
https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM

If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service).

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238290Other Building Equipment Contractors
• NAICS 238350Finish Carpentry Contractors

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