Project Information

Bid Title

Uninterruptible Power Supply (UPS) Full Maintenance Service

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 10, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

274-ES-FO-FY26-UninterruptiblePowerSupply-R

Original Source

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Project Description

Solicitation Number:	274-ES-FO-FY26-UninterruptiblePowerSupply-R
Project Title:	Uninterruptible Power Supply (UPS) Full Maintenance Service
Description:	The City of Raleigh requests proposals for full maintenance/repair services to uninterruptible power supply systems (UPS) and corresponding services at locations identified in Appendix V. The City reserves the right to award to one vendor or multiple vendors based on equipment type and/or manufacturer, whichever is advantageous to the City.
Opening Date:	7/2/2026 3:00 PM
Posted Date:	6/11/2026
Status:	Open
Department:	CITY OF RALEIGH

Solicitation Number * 274-ES-FO-FY26-UninterruptiblePowerSupply-R	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-07-02T15:00:00.0000000	Posted Date * 2026-06-10T16:13:12.0000000Z	Primary Commodity Code Building and facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Steven.Chelini@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Patrick Barbour
Description The City of Raleigh requests proposals for full maintenance/repair services to uninterruptible power supply systems (UPS) and corresponding services at locations identified in Appendix V. The City reserves the right to award to one vendor or multiple vendors based on equipment type and/or manufacturer, whichever is advantageous to the City.

Attachment Preview

Request for Proposals #274-ES-FO-FY26-UninterruptiblePowerSupply-R

Title: Uninterruptible Power Supply (UPS) Full Maintenance Service

Issue Date: June 11th, 2026

Due Date: July 2nd, 2026, no later than 3:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Engineering Services | Facilities and Operations

Direct all inquiries concerning this RFP to:

Steven Chelini

Facilities Planning Supervisor

Email: Steven.Chelini@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Proposal Question ............................................................................. 3

1.5 Proposal Submission Requirements & Contact Information .............. 4

1.6 Business Engagement & Opportunities ............................................. 5

1.7 Rights to Submitted Material.............................................................. 5

1.8 Communications ................................................................................ 5

1.9 Lobbying ............................................................................................ 5

1.10 Conflicts of Interest ............................................................................ 5

1.11 Proposer Expenses ........................................................................... 6

1.12 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria ............................................................ 10

3.2 Final Selection ................................................................................. 11

3.3 Notice to Proposers Regarding RFP Terms & Conditions ............... 11

3.4 Contract Term…………………………………………………………….11

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 18

Appendix II – Proposer Questionnaire ........................................................... 19

Appendix III – Reference Questionnaire (Instructions) ................................. 20

Appendix III – Reference Questionnaire Form ............................................... 21

Appendix IV – Sample Contract ...................................................................... 24

Appendix V – Fee Schedule............................................................................. 33

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The City of Raleigh requests proposals for full maintenance/repair services to

uninterruptible power supply systems (UPS) and corresponding services at locations

identified in Appendix V. The City reserves the right to award to one vendor or multiple

vendors based on equipment type and/or manufacturer, whichever is advantageous to

the City.

The City currently has equipment at various locations. The number of equipment is

subject to change and the City reserves the right to either add or delete equipment

and/or frequency of services.

Services will begin according to the signed contract between the Contractor and the

City. The term of the awarded contract is expected to be for five (5) years.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Steven Chelini

Email Address

Steven.Chelini@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

2

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

Facilities and Operations, a division of Engineering Services Department, is responsible

for providing internal services and managing a large portion of the City’s buildings, critical

systems, sites and provide many services to ensure that the facilities are well-maintained

and can effectively service staff, patrons, and citizens.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

June 11, 2026

Deadline for Written Questions

City Response to Questions (anticipated)

Proposal Due Date and Time

Evaluation Meeting (anticipated)

Selection Announced (tentative)

June 18, 2026

June 25, 2026

July 2, 2026 by 3:00pm EST

July 9, 2026

July 16, 2026

1.4 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

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It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered.

Please include the following in the email subject line: 274-ES-FO-FY26-

UninterruptiblePowerSupply Questions.

Contact Name

Steven Chelini

Email Address

Steven.Chelini@raleighnc.gov

1.5 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Steven Chelini

PO Box 590

Raleigh, NC 27602

RFP No. 274-ES-FO-FY26-

UninterruptiblePowerSupply-R

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Steven Chelini

222 W. Hargett St., Suite 605

Raleigh, NC 27601

RFP No. 274-ES-FO-FY26-

UninterruptiblePowerSupply-R

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

City of Raleigh. The City reserves the right to reject any or all proposals for any reason

and to waive any informality it deems in its best interest.

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Commodity Codes

• NAICS 335999All Other Miscellaneous Electrical Equipment and Component Manufacturing
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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