Project Information

Bid Title

Refuse Service Rockingham Harrisonburg Regional Jail ITB

Issuing Agency

Rockingham County

Location

Virginia

Published Date

Apr 10, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0410-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0410-01
Bid Title:	Refuse Service Rockingham Harrisonburg Regional Jail ITB
Category:	Facilities Management Equipment/Services
Status:	Open

Description: The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the Invitation to Bid process to establish a contract for refuse service at the Rockingham-Harrisonburg Regional Jail. The jail is located at 25 South Liberty Street, Harrisonburg, VA. Click here to submit your ITB electronically. Publication Date/Time: 4/10/2026 12:00 AM Closing Date/Time: 5/8/2026 2:30 PM Contact Person: Rebecca Guthrie Director of Finance 20 E. Gay Street Harrisonburg, VA 22802 (540) 564-3010 rguthrie@rockinghamcountyva.gov Related Documents: 26-0410-01 Refuse Service Rockingham Harrisonburg Regional Jail ITB

Attachment Preview

COUNTY of ROCKINGHAM 20 E. Gay Street

Harrisonburg, VA 22802

Invitation to Bid

INVITATION TO BID #26-0410-01

REFUSE SERVICE – ROCKINGHAM-HARRISONBURG REGIONAL JAIL

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF WORK ............................................................................................................................. 4

4.0 BID PREPARATION AND SUBMISSION .............................................................................................4

5.0 EVALUATION AND CONTRACT AWARD ...........................................................................................5

6.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 6

6.1 APPLICABLE LAWS ...................................................................................................................... 6

6.2 CONTRACTOR’S INSURANCE .......................................................................................................6

6.3 ANTI-DISCRIMINATION ............................................................................................................... 9

6.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE ....................................................................9

6.5 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................10

6.6 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 11

6.7 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................11

6.8 ANTITRUST ................................................................................................................................11

6.9 CLARIFICATION OF TERMS ........................................................................................................11

6.10 PAYMENT ..................................................................................................................................11

6.11 QUALIFICATIONS OF BIDDERS .................................................................................................. 12

6.12 TESTING AND INSPECTION ....................................................................................................... 12

6.13 CHANGES TO THE CONTRACT ...................................................................................................12

6.14 DEFAULT ................................................................................................................................... 13

6.15 TAXES ........................................................................................................................................13

6.16 DRUG FREE WORKPLACE .......................................................................................................... 13

6.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................13

6.18 AUDIT ....................................................................................................................................... 13

6.19 NON-APPROPRIATION .............................................................................................................. 14

6.20 COOPERATIVE PURCHASING/USE OF CONTRACT BY THIRD PARTIES .......................................14

6.21 CONTRACT DOCUMENTS .......................................................................................................... 14

6.22 LAWS AND REGULATIONS .......................................................................................................14

6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 15

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6.24 PREPARATION AND SUBMISSION OF BIDS .............................................................................15

6.25 WITHDRAWAL OR MODIFICATION OF BIDS ...........................................................................15

6.26 RECEIPT AND OPENING OF BIDS .............................................................................................15

6.27 PROPRIETARY INFORMATION .................................................................................................16

6.28 BID ACCEPTANCE PERIOD ......................................................................................................... 16

6.29 TERMINATION BY OWNER FOR CONVENIENCE ........................................................................16

6.30 DEBARMENT STATUS ................................................................................................................16

6.31 TRAINING, OPERATION, AND MAINTENANCE OF EQUIPMENT ................................................17

7.0 SIGNATURE SHEET – ITB #26-0325-01 .......................................................................................... 18

8.0 BID FORM – ITB #26-0325-01 ....................................................................................................... 19

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1.0 PURPOSE

The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the

Invitation to Bid process to establish a contract for refuse service at the Rockingham-Harrisonburg

Regional Jail. The jail is located at 25 South Liberty Street, Harrisonburg, VA.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the

third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

3.0 SCOPE OF WORK

a. Provide (1) 40 cubic yard open top bin and associated roll off service

b. Roll off service should be provided twice per week

c. Shall assume 2 tons of refuse per pick up.

d. The term of the contract will be for three years, and allow for two one-year renewals, when

appropriate and agreed upon by both parties.

4.0 BID PREPARATION AND SUBMISSION

Bidders are required to submit the following items as a complete bid:

1. The completed signature sheet (see 7.0 Signature Sheet).

2. The completed bid form (see 8.0 Bid Form).

Bids shall be submitted in a sealed envelope, clearly marked “ITB-# 26-0410-01 REFUSE SERVICE –

ROCKINGHAM-HARRISONBURG REGIONAL JAIL” no later than 2:30p.m., local time, Friday, May 8, 2026

to:

Rockingham County Finance Department

Attention: Rebecca Guthrie

20 East Gay Street

Harrisonburg, VA 22802

Electronic submissions can also be submitted through the County’s website or using the following link

https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.

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It is the responsibility of the bidder to ensure that their bid reaches the appropriate office prior to the date

and time of closing.

All costs of proposal preparation and presentation shall be borne by each bidder. The County is not liable

for any cost incurred by the bidder prior to issuance of a contract.

Rockingham County reserves the right to reject, on arrival at destination or at delivery, any delivery which

does not conform with the specifications of this ITB. Equipment offered below the listed specifications

will be considered unacceptable.

5.0 EVALUATION AND CONTRACT AWARD

Bids will be opened at the time and place stated in the Invitation to Bid or as modified by subsequent

Addenda, and their contents publicly announced. The Purchasing Agent shall decide when the specified

time for bid opening has arrived. No responsibility will be attached to any officer or agent for the

premature opening of a bid not properly addressed and identified. The provisions of §2.2-4342 of the Code

of Virginia shall be applicable to the inspections of bids received.

The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any,

provided his bid is reasonable and it is in the best interest of the County to accept it and subject to the

County’s right to reject any and all bids and to waive informality in the bids and in the bidding.

Determination of the lowest responsible bidder, if any, will be based on the total bid amount entered on

the Bid Form. Where the sum of the values entered in the multiple parts do not agree with the total bid

amount, the total bid amount entered on the Bid Form, including any properly submitted bid

modifications, shall take precedence. In the event that the total bid from the lowest responsible bidder

exceeds available funds, the County may negotiate the total bid amount with the apparent low bidder to

obtain a contract price within available funds, pursuant to §2.2-4318 of the Code of Virginia.

In the case of a tie bid, the County may give preference to goods, services, and construction produced in

the County or provided by persons, firms or corporations having principal places of business in the County.

If such choice is not available, preference shall then be given to goods and services produced in the

Commonwealth pursuant to Section 2.2-4324 of the Code of Virginia. If no County or Commonwealth

choice is available, the tie shall be decided by lot.

The Notice of Award will be posted on the County website after the Board awards the contract. Any bidder

who desires to protest the award or decision to award a contract shall submit the protest in writing to the

Rockingham County Purchasing Agent no later than ten days after the award date of the Board of

Supervisors or date of the Notice of Award, whichever comes first (§ 2.2-4360).

The County reserves the right to reject any and all bids in whole or in part, to waive any informality, and

to delete items prior to making an award. The County at its discretion may enter into an agreement with

multiple bidders.

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Commodity Codes

• NAICS 562111Solid Waste Collection

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